---
title: "HR and Payroll System"
ocid: "ocds-h6vhtk-02ff26"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ff26"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ff26.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ff26.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF YORK"
published: "2021-12-09"
---

# HR and Payroll System

Buyer: UNIVERSITY OF YORK  
Current stage: Award  
OCID: ocds-h6vhtk-02ff26

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ff26)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02ff26.json)

## Summary

The University of York has completed a procurement process for an HR and Payroll System, specifically focusing on the renewal of a licence and support services. This procurement falls under the goods category, classified with the CPV code 48450000. The contract, worth £780,000, was awarded on 9th December 2021, and the existing agreement will extend for five years starting from 1st April 2022 without a competitive tender process, due to the need for continuity and the significant costs associated with transitioning to a new system in the current economic climate.

This tender presents growth opportunities for businesses, particularly in the fields of software development and support services focused on HR and payroll solutions. Suppliers with experience in providing comprehensive employment solutions, cloud-based services, or those capable of delivering a seamless transition to Software as a Service (SaaS) platforms may find this an attractive opportunity. As the University plans to move to a competitive tender for a new cloud solution after the five-year term, businesses should prepare to position themselves as capable providers in this upcoming procurement process.

## Notice

HR and Payroll System licence and support

### Lot Information

Lot 1

HR and Payment System licence and support renewal

### Procurement Information

The University of York (including its associated entities) intends to extend its current HR and Payroll System contract with its current provider for a 5 year period commencing 1st April 2022 without a call for competition. The University's reasons are: The cost of acquiring and implementing a new HR and Payroll system is considerable. The University has no current funding provision to replace the HR and Payroll System particularly in the context of a post-COVID environment and has more critical strategic IT priorities. In addition it does not have the resource and capacity to undertake the significant work required to carry out a migration to a new solution. However, the University believes that the current provider is unlikely to be able to extend the current "on-premise" arrangement at the end of the 5 year term and therefore at that point the University intends (in line with its strategic IT ambition) to move to a cloud/SaaS solution following a competitive tender process.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/030639-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Dec 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 9 Dec 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £780,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF YORK |
| Locality | YORK |
| Post town | York |
| Postcode | YO10 5DD |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE2 North Yorkshire |
| ITL 3 | TLE21 York |
| Local authority | York |
| Electoral ward | Hull Road |
| Westminster constituency | York Central |
| Delivery location | TLE21 York |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ZELLIS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48450000 - Time accounting or human resources software package

## Release History

- 9 Dec 2021 at 11:15 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/030639-2021

## Notice URLs

- https://www.york.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ff26. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02ff26.json.