---
title: "Hybrid Mail (Off-Site) Services"
ocid: "ocds-h6vhtk-030430"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-030430"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-030430.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-030430.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "BRIDGEND COUNTY BOROUGH COUNCIL"
published: "2021-12-21"
---

# Hybrid Mail (Off-Site) Services

Buyer: BRIDGEND COUNTY BOROUGH COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-030430

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-030430.json)

## Summary

The procurement process is led by Bridgend County Borough Council, which is inviting tenders for the supply of Hybrid Mail (Off-Site) Services. This contract falls within the services industry, specifically categorised under electronic mail services (CPV code 64216120). The current procurement stage is the Tender phase, with the submission period closing on 24 January 2022. The contract is expected to commence on 1 April 2022 and will run for three years, with a total estimated value of £960,000. Interested parties should submit their bids electronically via the eTender Wales platform.

This tender presents an excellent opportunity for businesses specialising in mail and printing services, particularly those with capabilities in hybrid mail solutions and remote printing technologies. Companies that can efficiently manage high volumes of letter distribution and offer innovative services that enhance communication processes would be well-suited to compete for this contract. Participation may not only enhance market visibility but also foster long-term partnerships with a regional authority, potentially leading to additional contracts in the public sector.

## Notice

Bridgend CBC have used a provider for Hybrid Mail (Off Site) Services for the previous eight years, and are running an invitation to tender to supply hybrid mail for the next three years. Bridgend CBC introduced hybrid mail to reduce the amount of on site printing, reduce administration, and to eliminate the requirement for a courier service between different buildings. The ability to print end of year council tax and housing benefit letters has reduced the need for printing approximately 60,000 letters and the administration of packing 60,000 envelopes over a two week period in March each year. During the Covid-19 pandemic over the last twenty two months, the ability for officers to continue to distribute letters to customers and stakeholders, whilst working from home, by printing to the hybrid mail print driver installed locally on each laptop has been a massive benefit to the business as officers moved seamlessly to working from home. Volume of letters sent to our provider has remained pretty consistent over the last four years at around half a million items per annum, as has annual spend of approximately GBP 240,000.

### Lot Information

Lot 1

Please see procurement documentation for more information

Renewal: with the option to extend for 12 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/031929-2021 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Dec 2021 |
| Submission deadline | 24 Jan 2022 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 31 Mar 2022 - 28 Feb 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £960,000 |
| Lots value | £960,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BRIDGEND COUNTY BOROUGH COUNCIL |
| Locality | BRIDGEND |
| Post town | Cardiff |
| Postcode | CF31 4WB |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Bridgend |
| Electoral ward | Bridgend Central |
| Westminster constituency | Bridgend |
| Delivery location | TLL17 Bridgend and Neath Port Talbot |

## CPV Codes

### Divisions

- 64 - Postal and telecommunications services

### Codes

- 64000000 - Postal and telecommunications services
- 64110000 - Postal services
- 64112000 - Postal services related to letters
- 64200000 - Telecommunications services
- 64216120 - Electronic mail services

## Release History

- 21 Dec 2021 at 14:15 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/031929-2021

## Notice URLs

- http://www.bridgend.gov.uk
- https://etenderwales.bravosolution.co.uk
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417
- https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=116982

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-030430. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-030430.json.