---
title: "Core Digital Platform"
ocid: "ocds-h6vhtk-030ba2"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-030ba2"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-030ba2.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-030ba2.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "PORT OF LEITH HOUSING ASSOCIATION LTD"
published: "2022-05-27"
---

# Core Digital Platform

Buyer: PORT OF LEITH HOUSING ASSOCIATION LTD  
Current stage: Award  
OCID: ocds-h6vhtk-030ba2

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## Summary

The public procurement process for the "Core Digital Platform" is being conducted by the Port of Leith Housing Association Ltd, located at 108 Constitution Street, Leith, Edinburgh. This tender falls under the industry category of software package and information systems, classified as goods. Currently, the procurement stage is active, with the submission deadline for bids having ended on 1st April 2022. The procurement method is an open procedure, encouraging wide participation, and the awarded contract is valued at £478,875, signed on 23rd May 2022.

This tender presents significant opportunities for software and technology firms looking to expand their business in the public sector. Businesses with expertise in digital transformation and data management solutions, particularly those that can demonstrate compliance with GDPR and offer user-friendly systems, will be well-positioned to compete. Additionally, suppliers that can provide integrated solutions to enhance operational efficiency and customer engagement for housing associations, such as mobile technology and robust workflow systems, may find this procurement especially relevant.

## Notice

In line with Our Strategic Plan 2020-2025, and to align efficient operation across the Group, we are reviewing our Core Digital Platform. The organisation, and indeed the world we operate in, has changed and as a result what we need from our core platform has also changed.

### Lot Information

Lot 1

Our strategic goals include (but not limited to): "To have highly effective systems and processes for supporting the business and delivering excellent services". We aim to achieve this by focusing on the following targets (please note this is not an exclusive list of strategic objectives and KPIs) 50% of social housing customers registered and using digital services 100% of PDL transactions are available digitally to customers 75% of Association transactions are available digitally to customers 100% of back-office processes can be carried out using mobile technology For these reasons and in recognition that digital solutions have themselves evolved since the last time PoLHA looked to the marketplace, the intention now is to look to market and seek a suitable digital solution which supports our organisation now and looking to the future. Each business area and workflow required by POLHA Group has been outlined in the SPD and Top Level Requirements documents. This outlines the minimum requirements for POLHA Group that MUST be met by the proposed digital solution suppliers. POLHA understand that if a requirement cannot be met specifically, the supplier will respond to the requirement/workflow with confirmation of such but may propose alternative and/or complementary functionality provided by their solution that will address the requirement to POLHA 's satisfaction. The existing system (that is to be replaced) combines and currently serves the following areas Housing Tenancy/ Contact Management Finance Property Maintenance (planned and reactive) Factoring Asset Management Basic Reporting PoLHA are not only looking for a solution which underpins the internal business operation using workflow and automation, but a platform which facilitates ease of engagement between PoLHA operations, suppliers, and tenants. Potential suppliers are invited to demonstrate and advise how this can be facilitated using their platform. The solution must present an easy to navigate visual front end. Facilitating promotion of required information to the user with ease. At the core of the vision is to have a single source of truth in terms of data. Therefore the digital solution is required to demonstrate a robust Data management model in line with regulatory standards e.g. GDPR. This data can then underpin the efficient workflow processes throughout. There is a wide range of information which can form part of the processes outlined in this document. PoLHA are particularly interested in how suppliers can demonstrate the shared use, security, and auditable accuracy of data as part of their solution. Additional information: See PoLHA Core Digital Platform - ITT - vFinal

Options: As per the ITT

Renewal: The contract period will be for 3 years with a 1 + 1 year option to. Further extension periods may added to a maximum of 10 years with these periods being agreed on a 1 or 2 year basis to the end of the 10 year period.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/014835-2022 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 May 2022 |
| Submission deadline | 1 Apr 2022 |
| Future notice date | 1 Mar 2022 |
| Award date | 22 May 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £478,875 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PORT OF LEITH HOUSING ASSOCIATION LTD |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH6 6AZ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Leith |
| Westminster constituency | Edinburgh North and Leith |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MRI SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 27 May 2022 at 07:40 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/014835-2022
- 2 Mar 2022 at 12:58 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/005706-2022
- 17 Jan 2022 at 10:24 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/001289-2022

## Notice URLs

- http://www.polha.co.uk/
- http://www.publiccontractsscotland.gov.uk/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000685389
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13142

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-030ba2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-030ba2.json.