---
title: "ID 3704383 - DfC - The Delivery of Facilities Management Services for the Public Record Office of Northern Ireland"
ocid: "ocds-h6vhtk-030bc4"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-030bc4"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-030bc4.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-030bc4.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DEPARTMENT FOR COMMUNITIES - PUBLIC RECORD OFFICE OF NORTHERN IRELAND"
published: "2022-03-31"
---

# ID 3704383 - DfC - The Delivery of Facilities Management Services for the Public Record Office of Northern Ireland

Buyer: DEPARTMENT FOR COMMUNITIES - PUBLIC RECORD OFFICE OF NORTHERN IRELAND  
Current stage: Award  
OCID: ocds-h6vhtk-030bc4

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## Summary

The Department for Communities - Public Record Office of Northern Ireland is seeking bids for a contract titled "ID 3704383 - DfC - The Delivery of Facilities Management Services for the Public Record Office of Northern Ireland". This procurement falls within the facilities management services category and is located in Belfast, UK. Currently, this contract is in the Award stage with a defined contract value of approximately £2,100,000. The procurement method utilised is an open procedure, and the tender submission period concluded on February 21, 2022. The successful contractor will be responsible for providing various soft facilities management services, including security, reception, cleaning, and maintenance tasks.

This tender presents significant opportunities for businesses looking to expand their service offerings in the facilities management sector. Companies specialising in soft facilities management services, including but not limited to security, cleaning, and catering services, would be particularly well-suited to compete for this contract. Furthermore, with the potential for an additional two optional extensions of up to 24 months each, there is a stable opportunity for sustained business growth for the awarded contractor. The competitive nature of this procurement process indicates an active market, ideal for businesses aiming to secure a foothold or enhance their existing portfolio in public sector contracts.

## Notice

The Department for Communities is seeking to establish a Contract with a single Contractor for the delivery of Soft Facilities Management (FM) Services at the Public Record Office of Northern Ireland (PRONI). The FM Services include: security, reception, cleaning, porterage, post and stationery, and other soft facilities management services. The Services include liaison with contractors to schedule planned preventative maintenance and reactive maintenance and also include the PRONI Cafe services for the public and staff. For further information on the requirements please see the CfT documents.

### Lot Information

Lot 1

The Department for Communities is seeking to establish a Contract with a single Contractor for the delivery of Soft Facilities Management (FM) Services at the Public Record Office of Northern Ireland (PRONI). The FM Services include: security, reception, cleaning, porterage, post and stationery, and other soft facilities management services. The Services include liaison with contractors to schedule planned preventative maintenance and reactive maintenance and also include the PRONI Cafe services for the public and staff. For further information on the requirements please see the CfT documents.

Options: 2 options each of up to 24 months

Renewal: This is a recurring requirement and may be retendered.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/008729-2022 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Mar 2022 |
| Submission deadline | 21 Feb 2022 |
| Future notice date | Not specified |
| Award date | 25 Mar 2022 |
| Contract period | Not specified |
| Recurrence | 3 years |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,100,000 |
| Lots value | £2,100,000 |
| Awards value | Not specified |
| Contracts value | £2,268,837 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DEPARTMENT FOR COMMUNITIES - PUBLIC RECORD OFFICE OF NORTHERN IRELAND |
| Additional buyers | DEPARTMENT OF FINANCE |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT3 9ED |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Sydenham |
| Westminster constituency | Belfast East |
| Delivery location | TLN Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ARAMARK IRELAND HOLDINGS |

## CPV Codes

### Divisions

- 55 - Hotel, restaurant and retail trade services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 90 - Sewage, refuse, cleaning and environmental services
- 98 - Other community, social and personal services

### Codes

- 55330000 - Cafeteria services
- 79710000 - Security services
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services
- 90919200 - Office cleaning services
- 98340000 - Accommodation and office services
- 98341100 - Accommodation management services
- 98341110 - Housekeeping services
- 98341120 - Portering services
- 98341130 - Janitorial services
- 98341140 - Caretaker services

## Release History

- 31 Mar 2022 at 15:17 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/008729-2022
- 17 Jan 2022 at 13:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/001323-2022

## Notice URLs

- https://etendersni.gov.uk/epps

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-030bc4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-030bc4.json.