--- title: "Europa School - Planned and Preventative Maintenance, Cleaning and Grounds Maintenance" ocid: "ocds-h6vhtk-030dfa" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-030dfa" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-030dfa.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-030dfa.json" source: "Find A Tender Service" current_stage: "Award" buyer: "EUROPA SCHOOL" published: "2022-07-28" --- # Europa School - Planned and Preventative Maintenance, Cleaning and Grounds Maintenance Buyer: EUROPA SCHOOL Current stage: Award OCID: ocds-h6vhtk-030dfa [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-030dfa) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-030dfa.json) ## Summary Europa School, located in Culham, United Kingdom, is conducting a tender for the provision of Planned and Preventative Maintenance, Cleaning, and Grounds Maintenance services. This procurement process is currently in the Award stage, with contracts for three years commencing on 1 September 2022, which may be extended for two additional 12-month periods. The contracts are being awarded under a selective procurement method, following relevant regulations, and the closing date for tender submissions was 21 February 2022. This tender presents significant opportunities for businesses specialising in facilities management, cleaning, and grounds maintenance, particularly those with experience in educational settings. Companies that are proactive and innovative can add considerable value to the services required by Europa School. With a focus on maintaining high standards, potential bidders are encouraged to demonstrate their capabilities in providing effective and safe environments for the school's staff and pupils, thereby enhancing their chances of securing contracts in this competitive process. ## Notice Europa School is currently out to tender for the provision of Planned and Preventative Maintenance, Cleaning and Grounds Maintenance.The three services have been split into three lots. Lot 1 is Planned and Preventative Maintenance, Lot 2 is Cleaning Services and Lot 3 is Grounds Maintenance.The contracts are being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 September 2022.TUPE is expected to apply for Lots 1 and 2, details of which can be found in the tender documentation. ### Lot Information Planned and Preventative Maintenance Europa School is currently out to tender for the provision of Planned and Preventative Maintenance.The school require a Contractor to undertake the Planned and Preventative Maintenance services in accordance with good practice so as to provide a high standard of service across the school for the benefit of the school's staff and pupils, the local community and to provide an inviting environment for visitors.The Contractor will be responsible for the provision of skilled engineers and service personnel, to provide an efficient and timely facilities management service. They will need to ensure that curriculum used areas are safe and fit for purpose and that all other areas are kept in accordance with the service set out in this specification and reflect well on the school.The school are looking to reduce costs while ensuring adherence to statutory compliance requirements, creating improvements to the quality of the site and demonstrating systems that are simple to use for site staff to carry out their duties effectively. Thus, enabling senior School staff to be able to easily monitor compliance and quality of the site. The Contractor should keep abreast of the needs of the school and ensure that they are providing strategic advice and support for the premises management to be more effective and efficient.The contracts are being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 September 2022.TUPE is expected to apply for this Lot, details of which can be found in the tender documentation. Additional information: The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each. Options: The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years. Cleaning Services Europa School is currently out to tender for the provision of Cleaning Services.Europa School requires a Contractor to undertake the cleaning services in accordance with good practice so as to provide a high standard of cleanliness throughout the school for the benefit of the school staff and pupils, the local community and to provide an inviting environment for visitors.The Contractor will be responsible for the provision of skilled cleaning operatives to provide an efficient and timely cleaning service. They will need to ensure that curriculum used areas are safe and fit for purpose and that all other areas are kept tidy and reflect well on the school.The contracts are being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 September 2022.TUPE is expected to apply for this lot, details of which can be found in the tender documentation. Additional information: The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each. Options: The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years. Grounds Maintenance Europa School is currently out to tender for the provision of Grounds Maintenance.Europa School has been using external contractors to complete their grounds maintenance services for a number of years. They wish to tender for a Contractor to undertake the grounds maintenance service in accordance with good practice so as to provide a high standard of maintenance throughout the school grounds for the benefit of school staff and pupils along with providing an inviting, well managed environment for visitors. The grounds at the school play a major part in pupils learning and provide a safe, secure and pleasant environment for their learning, thus enhancing the pupils' social skills and interaction.The Contractor will need to ensure that curriculum used areas are safe and fit for purpose and reflect well on the school. Importantly, this contract is not just for basic maintenance throughout the school's grounds. The school requires the Contractor to be proactive in improving the appearance of the grounds. The successful bidder will be innovative in order to introduce new methodology or products and be able to demonstrate added value to the contract.The contracts are being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 September 2022. Additional information: The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each. Options: The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/020573-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Large, SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Jul 2022 | | Submission deadline | 21 Feb 2022 | | Future notice date | Not specified | | Award date | 6 Jul 2022 | | Contract period | Not specified | | Recurrence | Further notices will be published in 2025, 2026 or 2027 dependent on the exercising of contract extension options. | ## Values | Field | Value | | --- | --- | | Tender value | £1,597,500 | | Lots value | £1,597,500 | | Awards value | Not specified | | Contracts value | £1,538,087 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | EUROPA SCHOOL | | Locality | CULHAM | | Post town | Oxford | | Postcode | OX14 3DZ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ14 Oxfordshire CC | | Local authority | South Oxfordshire | | Electoral ward | Sandford & the Wittenhams | | Westminster constituency | Didcot and Wantage | | Delivery location | TLJ14 Oxfordshire CC | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 3 | | Supplier names | DIRECT CLEANING SERVICES SW; SPIE; THAMES VALLEY LANDSCAPES | ## CPV Codes ### Divisions - 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 77314000 - Grounds maintenance services - 79993000 - Building and facilities management services - 79993100 - Facilities management services - 90919300 - School cleaning services ## Release History - 28 Jul 2022 at 09:06 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/020573-2022 - 21 Jan 2022 at 15:49 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/001889-2022 ## Notice URLs - http://www.direct-cleaning.com - http://www.spieuk.com - http://www.thamesvalleylandscapes.co.uk - https://europaschooluk.org/ - https://in-tendhost.co.uk/minervapcs/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-030dfa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-030dfa.json.