---
title: "Ceremonial and Event Management Services"
ocid: "ocds-h6vhtk-031190"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031190"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-031190.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-031190.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DEPARTMENT FOR DIGITAL, CULTURE, MEDIA AND SPORT"
published: "2022-02-01"
---

# Ceremonial and Event Management Services

Buyer: DEPARTMENT FOR DIGITAL, CULTURE, MEDIA AND SPORT  
Current stage: Award  
OCID: ocds-h6vhtk-031190

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-031190.json)

## Summary

The Department for Digital, Culture, Media and Sport is conducting a public procurement process for "Ceremonial and Event Management Services" under the light touch regime, with an estimated contract value between £40 million and £68 million. The procurement method adopted is a competitive procedure with negotiation, and the current stage is complete. This process pertains to the management of significant Royal and State Ceremonial events occurring in locations such as London and Windsor. The contract includes services related to various national ceremonies, with an emphasis on planning, coordination, and logistical management.

This tender offers substantial opportunities for businesses, particularly those involved in event management, project management consultancy, and logistics services. Companies that can demonstrate experience in delivering large-scale events, including those requiring intricate planning and organisation, will find this tender aligns well with their capabilities. Additionally, firms specialising in various supporting services such as digital broadcasting, temporary structures, and crowd management would be well-suited to participate in this competitive process.

## Notice

The Authority proposes to engage in a competitive process to appoint a contractor for the provision of public events and project management services in respect of a number of Royal and State Ceremonial events in London and Windsor, that are of national and international significance. The programme of events include but are not limited to: *National Service of Remembrance at the Cenotaph (Remembrance Sunday) *State Visits to the UK by foreign Heads of State *Flag flying for numerous events i.e. Trooping the Colour and Commonwealth Day *A number of other major royal events *Other memorial occasions on an adhoc basis Please be advised that the estimated value of this contract is estimated to be PS40million - PS68million which comprises a programme of planned events worth between PS1million - PS2million per annum and other unscheduled major events.

### Lot Information

Lot 1

DCMS is seeking a supplier that will provide a full turnkey event and project management service. The services that are required include but are not limited to the following: * Event planning, coordination and management * Planning of works and delivery * Project Management * Logistics management * Event digital services - large screens for media broadcasting * Supply chain management (sourcing, and managing suppliers/sub-contractor, negotiating costs, delivery arrangement, payment colelction and processing) * Financial management and reporting * Reinstatement works * Storage of temporary structures and event items * Provision and installation of Public Address System * Provision and deployment of portable radios * Provision and management of Public Toilets * Provision of stewards and support staff * Provision of flags and flagpoles * Provision of temporary media structures and enclosures * Installation of event items and other temporary structures

Options: Optional extension(s) up to 48 months are available under the contract in increments of 24 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/002806-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive procedure with negotiation |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Feb 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 27 Sep 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £72,183,780 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DEPARTMENT FOR DIGITAL, CULTURE, MEDIA AND SPORT |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW17 8SL |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI34 Wandsworth |
| Local authority | Wandsworth |
| Electoral ward | Tooting Bec |
| Westminster constituency | Tooting |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ARCADIS (UK |

## CPV Codes

### Divisions

- 24 - Chemical products
- 32 - Radio, television, communication, telecommunication and related equipment
- 34 - Transport equipment and auxiliary products to transportation
- 35 - Security, fire-fighting, police and defence equipment
- 48 - Software package and information systems
- 71 - Architectural, construction, engineering and inspection services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 24955000 - Chemical toilets
- 32000000 - Radio, television, communication, telecommunication and related equipment
- 32344210 - Radio equipment
- 32344280 - Portable radios
- 34928200 - Fences
- 35821000 - Flags
- 35821100 - Flagpole
- 48952000 - Public address systems
- 71242000 - Project and design preparation, estimation of costs
- 72224000 - Project management consultancy services
- 79421000 - Project-management services other than for construction work
- 79421100 - Project-supervision services other than for construction work
- 79710000 - Security services
- 79952000 - Event services

## Release History

- 1 Feb 2022 at 12:15 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/002806-2022

## Notice URLs

- https://ted.europa.eu/udl?uri=TED:NOTICE:352993-2020:TEXT:EN:HTML
- https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=663105179
- https://www.gov.uk/government/organisations/department-for-digital-culture-media-sport

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031190. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-031190.json.