--- title: "Grounds Maintenance Contract Extension" ocid: "ocds-h6vhtk-031225" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031225" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-031225.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-031225.json" source: "Find A Tender Service" current_stage: "Award" buyer: "STRATFORD-ON-AVON DISTRICT COUNCIL" published: "2022-02-02" --- # Grounds Maintenance Contract Extension Buyer: STRATFORD-ON-AVON DISTRICT COUNCIL Current stage: Award OCID: ocds-h6vhtk-031225 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031225) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-031225.json) ## Summary The Stratford-On-Avon District Council is currently in the process of extending its Grounds Maintenance Contract, originally initiated in 2013, for a further year until 31 March 2024. This extension is necessary to accommodate the changing landscape surrounding environmental management, particularly in relation to climate change and biodiversity considerations, highlighted by the Environment Act 2021. The procurement falls under the category of "services" and is currently classified as complete, having undergone a limited procurement method without the publication of a contract notice. The future procurement process is expected to commence in early to late Spring 2023. This tender presents significant opportunities for businesses involved in grounds maintenance services, particularly those with expertise in environmental management and sustainable practices. Companies that can align their operations with the goals of climate change adaptation and biodiversity enhancement will be well-suited to compete for the forthcoming contract opportunity. Additionally, as the Council is seeking to devise a new specification involving potential collaboration with neighbouring councils, this could open avenues for larger firms or those with regional capabilities to engage in joint service delivery models. ## Notice Intention to extend existing contract for grounds maintenance services under regulation 72(1)(e) of the Public Contracts Regulations 2015. The contract is currently due to end on 31 March 2023. The intention is that it will be extended for a period of 1 year only from 1 April 2023 to 31 March 2024. The Council is currently aligning services with neighbouring Warwick District Council as part of a programme of shared services and joint arrangements. Warwickshire County Council is also looking at highway verge maintenance and future requirements, particularly in light of the climate change and biodiversity agenda. The contracting authority needs to devise the specification for the future contract in light of these competing considerations. It may need to consult further before arriving at the desired specification. There is a provisional timetable of activity for 2022/23 to ensure that the final specification is ready for the start a procurement process in early/late Spring 2023. ### Lot Information Lot 1 The Council let the grounds maintenance contract in 2013 for a period of 5 years with optional 5-year extension. The contract was extended in 2018 and is due to expire on 31 March 2023. Much has changed since 2013, particularly around climate change and biodiversity in the past 2-3 years. The Environment Act 2021 (and any policy statements or regulations flowing from it) may have implications for environmental management, nature and biodiversity. In December 2021, the Council and Warwick District Council submitted a formal business case to the Secretary of State for Levelling up, Housing and Communities proposing a merger of the two councils into a new South Warwickshire Council. All services are run by joint heads of services and each service is being aligned, shared or merged in a programme of work between 2022 and 2024. In addition to the environmental and climate change aspirations, it will be necessary to reflect on service provision across both district councils, together with service activity by Warwickshire County Council, in devising a new specification for the future delivery of grounds maintenance services to the Council. This will take time to get right. Given the scope and pace of the horizon changes highlighted above, it is essential that the new specification is properly developed to secure policy outcomes and value for money. An action plan has been drawn up setting up the various tasks and processes needed to arrive at a final specification and a one-year extension is the minimum period necessary to deliver this with any degree of confidence. The Council is mindful of the need to act transparently and proportionately and in accordance with the Public Contracts Regulations 2015. The Council has concluded and believes that the modification is permissible under regulation 72(1)(e) i.e. because it is not substantial, having applied the various tests. The grounds maintenance contract will therefore be modified in 2022 (after the expiry of 30 days from the date of this notice) to permit a further extension of 1 year to 31 March 2024. The new contract opportunity will be advertised in Spring 2023. ### Procurement Information The Council let the grounds maintenance contract in 2013 for a period of 5 years with optional 5-year extension. The contract was extended in 2018 and is due to expire on 31 March 2023. Much has changed since 2013, particularly around climate change and biodiversity in the past 2-3 years. The Environment Act 2021 (and any policy statements or regulations flowing from it) may have implications for environmental management, nature and biodiversity. In December 2021, the Council and Warwick District Council submitted a formal business case to the Secretary of State for Levelling up, Housing and Communities proposing a merger of the two councils into a new South Warwickshire Council. All services are run by joint heads of services and each service is being aligned, shared or merged in a programme of work between 2022 and 2024. In addition to the environmental and climate change aspirations, it will be necessary to reflect on service provision across both district councils, together with service activity by Warwickshire County Council, in devising a new specification for the future delivery of grounds maintenance services to the Council. This will take time to get right. Given the scope and pace of the horizon changes highlighted above, it is essential that the new specification is properly developed to secure policy outcomes and value for money. An action plan has been drawn up setting up the various tasks and processes needed to arrive at a final specification and a one-year extension is the minimum period necessary to deliver this with any degree of confidence. The Council is mindful of the need to act transparently and proportionately and in accordance with the Public Contracts Regulations 2015. The Council has concluded and believes that the modification is permissible under regulation 72(1)(e) i.e. because it is not substantial, having applied the various tests. The grounds maintenance contract will therefore be modified in 2022 (after the expiry of 30 days from the date of this notice) to permit a further extension of 1 year to 31 March 2024. The new contract opportunity will be advertised in Spring 2023. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/002955-2022 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Negotiated without publication of a contract notice | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 2 Feb 2022 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 31 Jan 2022 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £531,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | STRATFORD-ON-AVON DISTRICT COUNCIL | | Locality | STRATFORD-UPON-AVON | | Post town | Coventry | | Postcode | CV37 6HX | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire | | ITL 3 | TLG13 Warwickshire CC | | Local authority | Stratford-on-Avon | | Electoral ward | Stratford Guildhall & Bridgetown | | Westminster constituency | Stratford-on-Avon | | Delivery location | TLG13 Warwickshire CC | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | IDVERDE | ## CPV Codes ### Divisions - 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services ### Codes - 77314000 - Grounds maintenance services ## Release History - 2 Feb 2022 at 11:30 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/002955-2022 ## Notice URLs - http://www.csw-jets.co.uk - http://www.stratford-dc.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031225. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-031225.json.