---
title: "The hire of grounds maintenance vehicles."
ocid: "ocds-h6vhtk-0314e6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0314e6"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0314e6.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0314e6.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UBICO LTD"
published: "2022-02-09"
---

# The hire of grounds maintenance vehicles.

Buyer: UBICO LTD  
Current stage: Award  
OCID: ocds-h6vhtk-0314e6

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## Summary

The procurement process for the hire of grounds maintenance vehicles has been initiated by Ubico Ltd, with a focus on refuse and waste-related services in Gloucester City, UK. The contract was awarded on 9th February 2022, following a limited procurement method due to extreme urgency and technical reasons, which prevented a competitive bidding process. The contract value is £275,000, and Ubico is set to take over the grounds maintenance services on 1st April 2022, dependent on the equipment hire from HSS Hire Service Group Limited.

This tender presents an opportunity for businesses operating in the hire and maintenance service sector, particularly those that can swiftly respond to urgent requests while utilising existing equipment. Companies with expertise in grounds maintenance, plant hire, and related services that can integrate seamlessly into an existing operational framework would be well-positioned to compete. The unique circumstances of this procurement highlight the importance of technical capabilities and timely service delivery, which could lead to further contracts as Ubico establishes its requirements for future service provisions.

## Notice

Vehicle Hire

### Lot Information

Lot 1

Ubico is due to take on the Grounds Maintenance Services on behalf of Gloucester City Council on the 1st April 2022. The detailed requirements for the service could not be confirmed to Ubico in a timely manner, to enable a full procurement exercise to take place. HSS Hire Service Group Limited, is the plant hire provider for the equipment currently on site and in operation to enable the incumbent service provider to deliver the service on behalf of Gloucester City Council. Ubico intends to take on the hire of the existing equipment from HSS Hire to enable services to be delivered from day 1 of the contract. Competition is absent for technical reasons because the staff are trained on the use of the current equipment. There would not be time to procure and safely train staff in the operation of new equipment. Supply chain lead times on equipment is excessive due to the pandemic. Manufactures procurement lead times are in excess of 26 weeks and up to 50 weeks. Ubico sought an alternative supplier through its Framework of hire vehicle suppliers but Framework suppliers were not able to meet the requirements. Ubico and Gloucester City Council are currently in progress of identifying the future service delivery requirements to enable equipment to be purchased to replace the hires. Additional information: Regulation 84 applicable

### Procurement Information

32.-(1) In the specific cases and circumstances laid down in this regulation, contracting authorities may award public contracts by a negotiated procedure without prior publication. General grounds (2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:- (a)where no tenders, no suitable tenders, no requests to participate or no suitable requests to participate have been submitted in response to an open procedure or a restricted procedure, provided that the initial conditions of the contract are not substantially altered and that a report is sent to the Commission where it so requests; (b)where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:- (i)the aim of the procurement is the creation or acquisition of a unique work of art or artistic performance, (ii)competition is absent for technical reasons, (iii)the protection of exclusive rights, including intellectual property rights, but only, in the case of paragraphs (ii) and (iii), where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement;

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/003659-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Feb 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 9 Feb 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £275,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UBICO LTD |
| Locality | SWINDON RD |
| Post town | Gloucester |
| Postcode | GL51 9JZ |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK73 Gloucestershire CC |
| Local authority | Cheltenham |
| Electoral ward | Swindon Village |
| Westminster constituency | Tewkesbury |
| Delivery location | TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HSS HIRE GROUP |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90500000 - Refuse and waste related services

## Release History

- 9 Feb 2022 at 08:57 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/003659-2022

## Notice URLs

- https://www.ubico.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0314e6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0314e6.json.