---
title: "Digitisation of Local History and Library Collections"
ocid: "ocds-h6vhtk-0315b7"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0315b7"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0315b7.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0315b7.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SUNDERLAND CITY COUNCIL"
published: "2022-04-22"
---

# Digitisation of Local History and Library Collections

Buyer: SUNDERLAND CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0315b7

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0315b7)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0315b7.json)

## Summary

Sunderland City Council, based in Sunderland, has recently completed a procurement process titled "Digitisation of Local History and Library Collections". This initiative falls under the industry category of library and archive services, structured as an open procedure. The contract was awarded on 20th April 2022, with a total value of £350,000. The selected supplier, Townsweb Archiving Ltd, is tasked with ensuring that the City’s local history resources are digitised and made accessible through the Council’s Library Management System. The procurement process has successfully transitioned from the planning phase to contract award, showcasing the Council's commitment to preserving local heritage.

This tender presents significant opportunities for businesses specialising in digitisation and library services, particularly small and medium enterprises (SMEs) that can provide high-quality digital archiving solutions. Companies with expertise in library management systems and professional cataloguing standards would be well-positioned to expand their portfolios in local government contracts. Given the increasing emphasis on digital accessibility, this project can serve as a valuable case study to leverage further public sector engagements in the cultural sector.

## Notice

Sunderland City Council has appointed an external library provider to digitise the resources of the City's local history and library collections to ensure they are safeguarded and made as accessible as possible now and into the future. The appointed provider will be required to digitise and catalogue the collections to professional library standards. The collections must then be uploaded to the Council's Library Management System (LMS).

### Lot Information

Lot 1

Sunderland City Council has appointed an external library provider to digitise the resources of the City's local history and library collections to ensure they are safeguarded and made as accessible as possible now and into the future. The appointed provider will be required to digitise and catalogue the collections to professional library standards. The collections must then be uploaded to the Council's Library Management System (LMS).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/010472-2022 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Apr 2022 |
| Submission deadline | 14 Mar 2022 |
| Future notice date | Not specified |
| Award date | 19 Apr 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £350,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SUNDERLAND CITY COUNCIL |
| Locality | SUNDERLAND |
| Post town | Sunderland |
| Postcode | SR1 3AA |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC44 Sunderland |
| Local authority | Sunderland |
| Electoral ward | Millfield |
| Westminster constituency | Sunderland Central |
| Delivery location | TLC23 Sunderland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TOWNSWEB ARCHIVING |

## CPV Codes

### Divisions

- 92 - Recreational, cultural and sporting services

### Codes

- 92510000 - Library and archive services

## Release History

- 22 Apr 2022 at 11:41 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/010472-2022
- 10 Feb 2022 at 14:35 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/003868-2022

## Notice URLs

- http://www.nepo.org
- http://www.sunderland.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0315b7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0315b7.json.