--- title: "Library Collection Management Tool" ocid: "ocds-h6vhtk-0316fb" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0316fb" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0316fb.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0316fb.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "LONDON BOROUGH OF SUTTON" published: "2022-02-14" --- # Library Collection Management Tool Buyer: LONDON BOROUGH OF SUTTON Current stage: Tender OCID: ocds-h6vhtk-0316fb [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0316fb) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0316fb.json) ## Summary The London Borough of Sutton is currently conducting a tender for a "Library Collection Management Tool," aimed at enhancing library services for its consortium, The Library Consortium (TLC). This procurement falls under the goods category, specifically focusing on library software packages, with a total estimated value of £482,000. The tender period concludes on 17 March 2022, and the contract is anticipated to commence on 01 April 2022. This procurement uses an open procedure for submission, where participants can submit their proposals electronically, adhering to the relevant regulatory framework. This tender presents a significant opportunity for businesses specialising in library software development and management solutions. Firms offering innovative software packages and services that enhance library management could greatly benefit from this contract. Additionally, businesses that can provide customisable and scalable solutions for diverse local authorities will be well-positioned to compete. The potential for performance improvement in library services, alongside an expected contract duration of up to 1080 days with options for renewal, indicates a stable long-term opportunity for successful bidders. ## Notice Library services within The Library Consortium (TLC) use an online, evidence-based stock management system to provide an efficient automated process for the management of library lending stock. The Library Consortium (TLC) seeks a supplier to deliver this service commencing 01 April 2022. The successful supplier will provide library staff with an intuitive and powerful means to improve the performance of their collections and help them make better selection and purchasing decisions. ### Lot Information Lot 1 Library services within The Library Consortium (TLC) use an online, evidence-based stock management system (EBSM) to provide an efficient automated process for the management of library lending stock. TLC seeks a supplier to deliver this service commencing 01 April 2022. The successful supplier will provide library staff with an intuitive and powerful means to improve the performance of their collections and help them make better selection and purchasing decisions. The current services comprises: > Direct Deliverables set out in the specification relating to day to day deliverables that are essential functions of the EBSM. > System Functionality that seeks to ensure that the EBSM has compatibility with all current and potential software that TLC may use. Also that deliverables can be tailored and presented in an intuitive manner > Additional Specification elements such customisable to different TLC bands, able to compare TLC stock with that of other customers of the supplier around the country and allow Administrators to be able to create, enable & disable individual user and library logins > Ability for Data Extraction to meet national IT standards > Hosting requirements, the system should provide full and complete Open API functionality, adhering to relevant design and business area Open Standards This may vary depending on the offer of the successful bidder. The service is being commissioned by the London Borough of Sutton on behalf of The Library Consortium (TLC). The current TLC members are: The London Borough (LB) of Barking and Dagenham, LB Brent, LB Croydon, LB Ealing, LB Enfield, Essex County Council, LB Hackney, LB Harrow, LB Havering, LB Hounslow, The Royal borough of Kingston upon Thames, LB Lewisham, Luton Borough Council, LB Merton, LB Newham, LB Redbridge, LB Sutton, Surrey County Council, Thurrock Borough Council, LB Tower Hamlets, LB Waltham Forest, There is no guarantee that all the existing members will take up the service offer. The contract will be modified under clause 72.--(1)(a) of the Public Contracts Regulations 2015 (Modification of contracts during their term) to allow any members joining TLC after the date of this notice to join the contract and enable the successful provider to supply the new member the services within the the scope of this procurement.The contract will be modified to take account of the service provided to each new member and the unit price quoted for each local authority. The scope and nature of the modifications will be the supply of the service to new Local Authority or local authorities joining the TLC after the date of this notice. The price will be the unit price, taking account of the varying number of libraries in each authority, and the scope of the service with be the service agreed with the supplier on award of this contract. Renewal: The contract may be extended by an additional 24 months via two 12 months extensions at the sole discretion of the contract authority (LB Sutton on behalf of the The Library Consortium) ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/004191-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Feb 2022 | | Submission deadline | 17 Mar 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £482,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LONDON BOROUGH OF SUTTON | | Locality | SUTTON | | Post town | Sutton | | Postcode | SM1 1EA | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI6 Outer London - South | | ITL 3 | TLI63 Merton, Kingston upon Thames and Sutton | | Local authority | Sutton | | Electoral ward | Sutton Central | | Westminster constituency | Sutton and Cheam | | Delivery location | TLI63 Merton, Kingston upon Thames and Sutton | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48160000 - Library software package - 72212160 - Library software development services ## Release History - 14 Feb 2022 at 17:33 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/004191-2022 ## Notice URLs - http://www.sutton.gov.uk/ - https://procontract.due-north.com/Advert/Index?advertId=f0fe54fe-8877-ec11-8110-005056b64545 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0316fb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0316fb.json.