--- title: "Event Management Company for West Midlands Tourism Awards Delivery Services Contract" ocid: "ocds-h6vhtk-031771" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031771" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-031771.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-031771.json" source: "Find A Tender Service" current_stage: "Award" buyer: "WEST MIDLANDS GROWTH COMPANY LIMITED" published: "2022-02-15" --- # Event Management Company for West Midlands Tourism Awards Delivery Services Contract Buyer: WEST MIDLANDS GROWTH COMPANY LIMITED Current stage: Award OCID: ocds-h6vhtk-031771 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031771) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-031771.json) ## Summary The West Midlands Growth Company Limited has awarded a contract for the provision of event management services for the West Midlands Tourism Awards, scheduled to take place in 2022 and 2023. This tender falls under the services category, specifically classified as event services, with a contract value of £99,870. The procurement was conducted using a limited method, launching a negotiated procedure without prior publication due to the lack of suitable competition. The contract was signed on 24th January 2022 and involves delivering a live awards event in a West Midlands venue for approximately 300 attendees. This tender offers significant opportunities for businesses specialising in event management, particularly those with experience in executing high-profile events in the tourism sector. Companies that can demonstrate their capability in delivering memorable events while managing large audiences would be well-positioned to compete. Given the focus on enhancing tourism in the West Midlands, businesses that can integrate innovative and sustainable practices into their event planning will likely find advantageous growth opportunities in similar future tenders. ## Notice WMGC intends to award an Event Management company (EMC) with a contract for event management - to deliver a successful West Midlands Awards for Excellence events in 2022 and 2023 (West Midlands Tourism Awards). The winning EMC will be responsible for the successful delivery of a live Awards for Excellence event in a West Midlands venue for circa. 300 people, in 2022 and 2023. ### Lot Information Lot 1 The BATP will use the Games to promote the tourism offer of Birmingham, the West Midlands and the wider UK to generate economic growth. Focusing primarily on key Commonwealth markets and the UK, the Games presents a unique opportunity to attract additional domestic and overseas visitors, increasing their spend when they arrive here. As part of this programme, we want to celebrate the tourism businesses who boost the West Midlands' reputation as a world-class destination for national and international visitors. The West Midlands Tourism Awards will align with the annual awards cycle set out by VisitEngland through the national framework, the "Awards for Excellence", which begins with a series of local /regional competitions and feeds up to the national VisitEngland Awards for Excellence. England's tourism awards champion the very best of the country's tourism industry, celebrating quality, innovation and best practice, and this event will provide the region with: * PR hooks for regional, national and international press activity. * An independent audit of the region's best tourism and hospitality businesses. * A celebration of industry best practice, sustainability and innovation. * An opportunity to push the gold and silver award winners through to the National Awards for Excellence competition. This tender is for an event management company who will need to plan, manage and deliver a memorable, high-quality awards event in the best of the region's venues to cater for around 300 guests and award winners. Additional information: Any uplift to the proposed contract will be inline with PCR 2015 Regulation 72 modification of contracts during their term irregardless of value. For the activation of this clause to be applied the event leading to scope increase must be unforeseen. ### Procurement Information The proposed procurement route for this tender is via the Negotiated Procedure without Prior Notice Publication PCR (2015) Regulation 32 (2b) due to reasons for absence of competition / unfit competition after initial procurement run as open procedure PCR (2015) regulation 27. The negotiated procedure without prior publication for procurement of an event management company for the tourism awards in this case is being used in putting in place a services contract in line with (Article 32 (2) Dir 2014/24) based on the following situation where no (suitable) tenders or no (suitable) requests to participate have been submitted in response to an open procedure. A contract notice calling for competitive tenders was issued by WMGC Ltd on 03/09/2021 inviting tenderers to submit proposals based on the Tender Ref 2021-WMGC-0063 which utilised an Open Procedure as part of call for competition and had a deadline for tender submissions on 23/09/2021. In line with permissions given in Public Contracts Regulation (2015) Reg.40 WMGC Ltd undertook preliminary market consultations to build a view as part of supply market feedback as to reasons why the tender had not yielded sufficient interest from the market to determine next steps finding an optimum route to utilise in procuring the service. The market consultations feedback review from EOIs post tendering cycle confirmed that the contract value was not sufficient for the level of outputs required. An extension to this open tender was granted, with a significantly increased contract value to satisfy previous concerns from suppliers and a reduced weighting against price within the evaluation criteria to further ease concerns in this area. The ITT was revised and reissued on 15/10/2021 with a tender return date of 01/11/2021. There were 19 EOI's, 6 of whom flagged that they intended to submit a tender return, with 1 tender return being submitted by Marquee Chamelon. Using the evaluation method statements and scoring matrix, the tender evaluation panel scored independently and then consensually agreed that Marquee Chamelon had scored 33/90 for quality award criteria, and 10/10 on price (due to absence of competition), resulting in a total mark of 43/100. The tender return did not give any reassurance to the evaluation panel that the supplier could deliver this contract to a high enough standard, and therefore has been deemed inadmissible (on the basis that the ITT documents stated: failure to score a minimum of two (2) in any one category may result in no further evaluation of the ITT response). In light of the foregoing reasons, it is necessary for the reason of extreme urgency to have a contract in place by seeking an alternative procedure permissible in PCR (2015) regulations for example by pursuing a Negotiated Contract reg.32 without Prior Publication due to absence of competition. The Choice of procedure is justified due to no bids or no suitable bids received or no requests to participate were received across two open procedures. WMGC Limited will now enter into direct negotiation with Reach Plc who are capable of meeting the requirements of this contract (without substantially making any major changes to the contract). In using the Negotiated procedure WMGC Ltd will not publish a contract Notice, but will publish a voluntary ex-ante transparency notice (VEAT). ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/004309-2022 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Feb 2022 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 24 Jan 2022 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £99,870 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST MIDLANDS GROWTH COMPANY LIMITED | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B19 3SD | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Newtown | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG3 West Midlands | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | REACH PUBLISHING SERVICES | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79952000 - Event services ## Release History - 15 Feb 2022 at 15:54 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/004309-2022 ## Notice URLs - http://www.wmgrowth.com ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031771. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-031771.json.