---
title: "PS24,999"
ocid: "ocds-h6vhtk-031818"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031818"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-031818.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-031818.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "MINISTRY OF DEFENCE"
published: "2022-02-16"
---

# PS24,999

Buyer: MINISTRY OF DEFENCE  
Current stage: Award  
OCID: ocds-h6vhtk-031818

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## Summary

The Ministry of Defence in the UK is conducting a procurement process for a support contract valued at £24,999 for hardware and software maintenance related to portable pilot units. This contract, classified under IT services (CPV code 72000000), falls under the services category. The procurement has reached the award stage, with contracts signed on 14th February 2022. The procurement method used was limited, involving a negotiated process without the publication of a formal contract notice due to specific technical requirements that justified a sole-source supplier.

This tender presents a significant opportunity for businesses specialising in IT services, particularly those focused on consulting, software development, and related support. Companies with expertise in maintaining bespoke systems, particularly those with proprietary knowledge or capabilities comparable to IN-SHORE SYSTEMS, will be well-positioned to compete. Additionally, firms that can provide specialised training, technical performance, and interoperability support for sophisticated IT systems may also find this tender advantageous, paving the way for potential growth in public sector contracting.

## Notice

PS24,999

### Lot Information

Lot 1

SUPPORT CONTRACT FOR THE PROVISION OF HARDWARE AND SOFTWARE MAINTENANCE AND SUPPORT FOR PORTABLE PILOT UNITS

Options: One additional option year

### Procurement Information

PCR Regulation 32 defines the circumstances for sole source procurement - including the absence of competition for technical reasons, when no reasonable alternative or substitute exists, and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. As such Regulation 32(2)(B), technical justification has been selected. The rationale for applying 32(2)(B) is as follows: 1. Near impossibility for another supplier to achieve the required technical performance or the necessity to use specific know-how, tools or means which only one supplier has at its disposal. 2. Specific interoperability requirements which must be fulfilled in order to ensure the functioning of the supplies, works or services that you are procuring. Context is included below: * The PPU system, procured competitively from INSHORE SYSTEMS LTD in 2013, was considered to have a service life of 5 years. It is now recommended that it could remain operational a further 4 years. * The project team, has completed internal market analysis to investigate if single source procurement is fully justified, including on legal grounds (technical reasons). The findings are that there are specific interoperability requirements to enable the PPU system to function: (a) The PPU units are only one element of the system. The maintenance requirement also covers the RTK base station, the hardware support for the Toughbook laptops and tablet and the software support for the QASTOR system. (b) The QASTOR software licences for the tablets and laptops are solely licenced by Inshore Systems. The software licences are the most expensive component of the PPU system, and an additional cost would be incurred to procure new licences with an alternative provider. (c) Although the initial purchase of the PPU was off the shelf, the PPU system has a number of bespoke and proprietary elements. For example, Inshore Systems have created bespoke vessel outlines (QE Class and T45) for QHM which are essential to the effective operation of the system. Additional costs would be incurred to reproduce this capability if system support was awarded to supplier. * It is worth note that a replacement PPU is not required, simply maintenance, support and licences for the bespoke system procured in 2013 from INSHORE SYSTEMS LTD. * The PPU system is bespoke and includes proprietary elements, tailored to QHM requirements with the system configured to meet QHM specific requirements. An alternative service supplier would need to be trained by Inshore Systems to understand the bespoke elements, including system configuration and design. * This would have associated cost and assumes the co-operation of Inshore Systems. The Requirement Owner believes it would be very challenging for a new supplier to take over support of the system without vital training.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/004476-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Feb 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 14 Feb 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £24,999 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MINISTRY OF DEFENCE |
| Locality | PORTSMOUTH |
| Post town | Not specified |
| Postcode | N/A |
| Country | Not specified |
| ITL 1 | Not specified |
| ITL 2 | Not specified |
| ITL 3 | Not specified |
| Local authority | Not specified |
| Electoral ward | Not specified |
| Westminster constituency | Not specified |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IN-SHORE SYSTEMS |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 30213100 - Portable computers
- 48517000 - IT software package
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 16 Feb 2022 at 22:45 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/004476-2022

## Notice URLs

- https://contracts.mod.uk/esop/toolkit/notice/edit.do?noticeId=1042286&viewPage=1#fh
- https://des.mod.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031818. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-031818.json.