--- title: "Local Exhaust Ventilation (LEV) System Maintenance" ocid: "ocds-h6vhtk-0318b9" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0318b9" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0318b9.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0318b9.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "UNIVERSITY OF BIRMINGHAM" published: "2022-02-18" --- # Local Exhaust Ventilation (LEV) System Maintenance Buyer: UNIVERSITY OF BIRMINGHAM Current stage: Tender OCID: ocds-h6vhtk-0318b9 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0318b9) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0318b9.json) ## Summary The University of Birmingham is currently conducting a tender process for the maintenance of its Local Exhaust Ventilation (LEV) systems, titled "Local Exhaust Ventilation (LEV) System Maintenance." This procurement falls within the industry category of repair and maintenance services, with a total contract value of £720,000. The tender is at the active stage and submissions are due by 14 March 2022. The contract period is set for three years with an optional extension of one year, and it will cover maintenance across various facilities in Birmingham, UK. This tender presents significant opportunities for businesses specialising in maintenance services, particularly those experienced with ventilation and fume extraction systems. Companies offering technical expertise in compliance with safety standards and regulatory requirements will be well-positioned to compete. The potential inclusion of additional maintenance for a new construction project at the University could effectively double the contract's future value, making this an attractive opportunity for suitably qualified contractors. ## Notice The University of Birmingham (referred to as the "Employer" for the purposes of consistency) wishes to enter into a long-term contract (the "Contract") for the provision of Local Exhaust Ventilation (LEV) System Maintenance which will ensure that its LEV systems are maintained and repaired to the highest quality standards. Accordingly, the Employer is seeking competitive Tenders from suitably qualified contractors in response to this Invitation to Tender ("ITT") with a view to awarding a Contract to a single Contractor. ### Lot Information Lot 1 The University of Birmingham (referred to as the "Employer" for the purposes of consistency) wishes to enter into a long-term contract (the "Contract") for the provision of Local Exhaust Ventilation (LEV) System Maintenance which will ensure that its LEV systems are maintained and repaired to the highest quality standards. Accordingly, the Employer is seeking competitive Tenders from suitably qualified contractors in response to this Invitation to Tender ("ITT") with a view to awarding a Contract to a single Contractor. Exclusions The Contract will not include the following: - * The Thorough Examination and Testing of any LEV Systems. This inspection service is sourced via an independent supplier procured through a separate contract. Inclusions The contract will include the following: - * Maintenance inspections of circa. 105 Supply Air Handling Units (sAHUs) including the replacement of filters, drive belts and the resetting of any associated air flow alarms. * Maintenance inspections of circa. 240 Constant Air Volume (CAV) Ducted Fume Cupboards (DFC) and the resetting of any associated air flow alarms. * Maintenance inspections of circa. 50 Variable Air Volume (VAV) DFCs and the resetting of any associated air flow alarms. * Maintenance inspections of circa. 145 Extraction Fans (EF) including the replacement of associated drive belts. * Maintenance inspections of 6 Strobic EFs. * Maintenance inspections of circa. 135 non-fume cupboard LEV Systems, ranging from desk top solder fume extracts to complex, high volume, multi hood systems. * Producing of reports detailing all actions performed and any comments or recommendations made during each Maintenance Visit, for each piece of equipment, and uploading of the report to the UoBs Prime Database. * Re-labelling of sAHUs, FCs and EFs as one FC System. * Communicating with UoBs BEMS Team prior to, during and post maintenance inspection works. Potential Additional Value The UoB is currently in the construction phase of Molecular Sciences - Building 1490. This building will house circa. 173 VAV DFCs, 232 non-fume cupboard LEVs and 16 Extract fans. It should be noted that this building may require LEV System Maintenance within the duration of this contract. It is possible that this addition could double the value of this contract going forward. The Price for the provision of the Contract shall be as set out as in Appendix 2 (Building, asset and contract maintenance costs spreadsheet). In addition to this a Schedule of Rates as set out in Schedule 3 must be completed. These 2 documents will form part of the Contract between the Parties. The premises which are included in the overall scope of the Contract comprises those listed in Appendix 2 (Building, asset and contract maintenance costs spreadsheet). Subject to the provisions of the Framework Agreements, the University will initially put in place an Agreement for a period of 3 years, which may be extended for a further 1 year. Contract will be subject to annual reviews and performance monitoring of the service provided and will not exceed a maximum 4 years in total. Renewal: Option to extend for another year at the end of the 3 year term. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/004637-2022 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Feb 2022 | | Submission deadline | 14 Mar 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £720,000 | | Lots value | £720,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF BIRMINGHAM | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B15 2TT | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Edgbaston | | Westminster constituency | Birmingham Edgbaston | | Delivery location | TLG31 Birmingham | ## CPV Codes ### Divisions - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 50 - Repair and maintenance services ### Codes - 39141500 - Fume cupboards - 50000000 - Repair and maintenance services ## Release History - 18 Feb 2022 at 12:08 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/004637-2022 ## Notice URLs - http://www.birmingham.ac.uk/index.aspx - http://www.in-tendhost.com/universityofbirmingham/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0318b9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0318b9.json.