---
title: "Procurement of Enterprise Resource Planning (ERP) Solution"
ocid: "ocds-h6vhtk-0319ed"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0319ed"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0319ed.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0319ed.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "HULL CITY COUNCIL"
published: "2022-11-10"
---

# Procurement of Enterprise Resource Planning (ERP) Solution

Buyer: HULL CITY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-0319ed

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## Summary

The Hull City Council is seeking to procure an Enterprise Resource Planning (ERP) solution under a staged procurement process. The tender, titled "Procurement of Enterprise Resource Planning (ERP) Solution," falls under the goods category. The procurement stage is currently active, with a tender period ending on March 31, 2022. Suppliers will need to submit a Supplier Selection Questionnaire (SSQ) before potentially being invited to submit a tender. The location for the procurement is Kingston Upon Hull, United Kingdom.

This tender presents an opportunity for businesses providing ERP solutions to engage with Hull City Council's requirements. The Council is specifically looking for Suppliers with existing demonstrable ERP solutions serving Local Authorities of a similar size and scale. The contract value is £6,000,000 GBP with a potential contract duration of up to 14 years. The procurement method is "selective" involving a competitive procedure with negotiation. Interested businesses can access the submission details via the YORtender e-procurement portal to participate in this lucrative opportunity for business growth.

## Notice

The Authority is looking to procure an Enterprise Resource Planning (ERP) solution. The current ERP is used by staff and managers across all areas of the Authority to pay invoices, raise debts, procure supplies, and manage staff. In addition, there are over 40 links with other internal and external systems which involve inbound and outbound data including benefits payments, foster carer payments and Housing rents.

### Lot Information

Lot 1

The Authority is looking to procure an Enterprise Resource Planning (ERP) solution. The current ERP is used by staff and managers across all areas of the Authority to pay invoices, raise debts, procure supplies, and manage staff. In addition, there are over 40 links with other internal and external systems which involve inbound and outbound data including benefits payments, foster carer payments and Housing rents. The ERP solution will need to facilitate the complex data flows to maintain business continuity. Services that required are Finance (Accounts Payable, Accounts Receivable, General Ledger, Cash Management and Budgeting), Payroll, Human Resources, eProcurement and Contracts, Recruitment and Training and Development. In addition to the system implementation and ongoing support, it will be necessary for the Supplier to help the Authority review, change and embed new working practices and processes that take full advantage of the new opportunities that a new modern system will provide. e.g., automated workflows, access via mobile devices or chat-bots for HR advice etc. System functionality will include, but is not limited to: * Disaster recovery process * User Access controls * GDPR compliant * Locally configurable * Software as a Service (SaaS) * Managed Service * Support/ticket process * Regular upgrades * Statutory upgrades * Security patching * Future Developments * Project management * Technical implementation/Config * Testing * Data migration * Process Change and redesign * Change and adoption management * System user guides * Documentation * Stationery (cheques, statements, invoices, POs, payslips etc) * General Ledger (GL), * Creditors (AP), * Debtors Management (AR) * Sundry Debt Invoicing * Enterprise Cash Receipting * Cash Management (CM) * Revenue budget monitoring * Capital budget monitoring * Grant & Ringfenced (HRA/DSG etc) Budget monitoring * Forecasting * Forecast / scenario (including payroll) modelling * Multi legal Entities (HCC, HCAL, KWL) * Self-service reporting * Project Budgeting/Costing and people management * Fixed Asset Register * Asset Management accounting * Mobile access/apps * Capital / Ringfenced (HRA/DSG) financial capability * Pay modelling aligned with Organisation Structures in HR/payroll * Budget setting/modelling * Chart of Accounts review * Automated bank reconciliations (income & expenditure) * Process re-engineering * RO/RA completion * Review of current excel/manual systems onto the new system * Performance planning * Talent management * Payroll * 3rd party deductions * BACS Bureau 3rd part payments (academies x XX) * Pensions * Online learning platform * Learning and development * Appraisals/Performance Management * Employee Relations * Document Management personal files * Manager/employee Self Service * Recruitment & Onboarding * Joiners, leavers and movers * Time and attendance * Expenses * Catalogue Inventory * Contract Management * Sourcing/Quotes * Supplier performance * Self-service requisition's * PO approval workflow * Procurement policy management/enforcement * 3-way matching and reconciliation to AP * e-procurement * Business Analytics * Statutory reporting * Standard monthly reports * Year End processes * Trend analysis * Dynamic graphical dashboards * Financial planning and modelling (what if) Additional information: This is a staged procurement process. Organisations responding to the Call for Competition will be invited to submit a Supplier Selection Questionnaire (SSQ). Thereafter, a maximum of 6 suppliers will be invited to submit a tender (ITT Stage). The Authority may then either select a preferred bidder or alternatively enter into negotiation with one or more Suppliers who have submitted an ITT.

Renewal: The Authority, at its discretion, may implement two additional extension periods of 24 months. Maximum contract length therefore could be 120 + 24 + 24 = 168 months i.e. 14 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/031896-2022 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Competitive procedure with negotiation |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Nov 2022 |
| Submission deadline | 31 Mar 2022 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £6,000,000 |
| Lots value | £6,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HULL CITY COUNCIL |
| Locality | HULL |
| Post town | Hull |
| Postcode | HU1 2AA |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE1 East Yorkshire and Northern Lincolnshire |
| ITL 3 | TLE11 Kingston upon Hull, City of |
| Local authority | Kingston upon Hull, City of |
| Electoral ward | St Andrew's & Docklands |
| Westminster constituency | Kingston upon Hull West and Haltemprice |
| Delivery location | TLE11 Kingston upon Hull, City of |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48451000 - Enterprise resource planning software package
- 72212451 - Enterprise resource planning software development services

## Release History

- 10 Nov 2022 at 16:22 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/031896-2022
- 22 Feb 2022 at 12:09 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/004945-2022

## Notice URLs

- http://www.hull.gov.uk
- https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104102
- https://uk.eu-supply.com/login.asp?B=YORTENDER
- https://www.hull.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0319ed. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0319ed.json.