--- title: "Holiday Activity and Food Programme (HAF) 2022 - Pre-market engagement" ocid: "ocds-h6vhtk-031aaa" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031aaa" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-031aaa.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-031aaa.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "BIRMINGHAM CITY COUNCIL" published: "2022-02-24" --- # Holiday Activity and Food Programme (HAF) 2022 - Pre-market engagement Buyer: BIRMINGHAM CITY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-031aaa [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031aaa) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-031aaa.json) ## Summary Birmingham City Council is initiating a procurement process for the Holiday Activity and Food Programme (HAF) 2022, currently at the planning stage. This contract, with a total value of approximately £1,654,801, seeks qualified providers to develop, coordinate, and manage the HAF programme, aimed at supporting children and young people. The tender is divided into two lots, with specific requirements outlined for each. Submission will be electronic, and potential bidders should note that funding is secure only for the first year, with up to four possible extensions, contingent upon performance and funding availability. The deadline for further notices is set for 31 March 2022. This tender presents significant opportunities for businesses in the catering and project management consultancy sectors, particularly those specialising in food services for children and community programs. Companies capable of demonstrating economies of scale for comprehensive programme management, as well as local food providers who can comply with food safety standards, would be well-suited to bid for either or both lots. Engaging in this contract could facilitate business growth through partnerships and fulfill a crucial community service role. ## Notice Birmingham City Council is seeking to appoint suitably qualified and experienced provider(s) to develop, co-ordinate and manage the delivery of the Holiday Activity and Food (HAF) programme for children and young people, in line with Department of Education and Council's requirements. The Council has split the management of this large-scale programme into the following two lots. The Council will be happy to award this contract to either two providers (one provider per lot) or one provider to deliver both lots, depending on the option that is Most Economically Advantageous for the council. Providers who wish to bid to manage the entire programme will need to demonstrate value for money/savings through economies of scale. It is a one-year contract with 4 extensions of 12 months each extension (1+1+1+1+1). Please note state that funding is only available for the first year. Extension will be based on availability of funding for subsequent years and satisfactory contract delivery/performance. ### Lot Information Overall Programme Management Partner (OPM) Birmingham City Council is seeking to appoint suitably qualified and experienced provider(s) to develop, co-ordinate and manage the delivery of the Holiday Activity and Food (HAF) programme for children and young people, in line with Department of Education and Council's requirements. Lot 1 is the Overall Programme Management Partner (OPM): This Organisation will have overall responsibility for the successful coordination and management of the programme delivery and standards. The OPM will be responsible for managing the Food Programme Manager - Lot 2 (OPM) The OPM will be responsible for commissioning services to ensure that the programme's sufficiency targets are met. They will work closely with the Council and the wider HAF partnership to shape the programme to meet the DfE and Council requirements and local needs. The details of these requirements are set out the corresponding service specification for Lot 1. Options: It is a one-year contract with 4 extensions of 12 months each extension (1+1+1+1+1). Please note state that funding is only available for the first year. Extension will be based on availability of funding for subsequent years and satisfactory contract delivery/performance. Programme Management of Food and Standards (FPM) Programme Management of Food and Standards (FPM): The FPM will be responsible for the management of the supply of food on the HAF programme. They will be required to have the overview of the food provision and will ensure that all programme attendees receive at least one meal a day that meets food safety and School Food Standards. The FPM will be required to report to the OPM and establish the level and quality of provision available via the Activity Providers, in advance of every holiday period. The Provider will be required to commission local food provider(s), to supplement the food available via the Activity Providers, and logistically manage the distribution of the central food supply. Full details are in the attached specification. Options: It is a one-year contract with 4 extensions of 12 months each extension (1+1+1+1+1). Please note state that funding is only available for the first year. Extension will be based on availability of funding for subsequent years and satisfactory contract delivery/performance. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/005134-2022 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Feb 2022 | | Submission deadline | Not specified | | Future notice date | 30 Mar 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,654,801 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIRMINGHAM CITY COUNCIL | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B4 7WB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Newtown | | Westminster constituency | Birmingham Ladywood | | Delivery location | Not specified | ## CPV Codes ### Divisions - 55 - Hotel, restaurant and retail trade services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 55520000 - Catering services - 72224000 - Project management consultancy services - 79411000 - General management consultancy services ## Release History - 24 Feb 2022 at 12:42 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/005134-2022 ## Notice URLs - http://www.in-tendhost.co.uk/birminghamcc ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031aaa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-031aaa.json.