---
title: "Electronic patient record system within Cardiff and Vale University Health Board"
ocid: "ocds-h6vhtk-031ab5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031ab5"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-031ab5.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-031ab5.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2022-02-24"
---

# Electronic patient record system within Cardiff and Vale University Health Board

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Tender  
OCID: ocds-h6vhtk-031ab5

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## Summary

The NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, is seeking suppliers for the development of an electronic patient record system for the Cardiff and Vale University Health Board. This procurement, currently active and in the planning stage, aims to establish a live electronic patient monitoring system to enhance service delivery across a range of NHS Wales facilities. The tender period ends on 18 March 2022, with an estimated contract value of £12,000 per annum. Interested suppliers should note that the contract could be awarded to the current provider if no valid submissions are received.

This tender presents significant opportunities for businesses specialising in IT systems, particularly those with expertise in database and operating software development services. Companies that can offer innovative solutions for patient data management, integration with existing NHS systems, and robust support services will find this procurement to be a solid platform for growth. The requirement for a system capable of managing complex patient records and facilitating communication across different health teams indicates a demand for reliable and scalable services, making it well-suited for IT firms focused on healthcare applications.

## Notice

Cardiff and Vale University Health Board are exploring options within the market for an All Wales live electronic patient monitoring system. The current system has been used for multiple years this Pin invites suppliers to express interest. If no suppliers express an interest the contract will be awarded to the current supplier. Estimated Value is per annum.

### Lot Information

Lot 1

Provision of an electronic patient record system to record information about a range of patients with different diseases linked to clinical services and research together with diagnostic and outcome information. Record patient encounters, both face to face and virtual, that are not currently captured on PMS (e.g. when patients telephone into the department asking for advice, referrals received) - to include outcomes, durations and individuals involved. Generate proformas for various clinics so that patient entries can be made efficiently and admin time minimised. These proformas to be easily converted into letter format to send to GP, referrers, patient etc. The system needs to be accessible from any welsh NHS computer. Information needs to be shared between professionals of teams in different hospital sites and the system needs to include an internal messaging system and ability to set actions. Integration requirements: - NHS Wales Active Directory (NADEX) for user management and login - Cardiff and Vale PAS (PMS) - Aneurin Bevan PAS (WelshPAS) - NHS Wales enterprise master patient index (eMPI) - Document repositories (Cardiff and Vale, NHS Wales WCRS - WCP documents) - Links to open imaging in local PACS Outcome measures and data: - Graphical charting of all outcomes over time - Addenbrookes' cognitive assessment - EDSS, EDSS-FS - Weight, height - Lung functions including blood gases and spirometry - ICARS and SARA ataxia rating scales - Berg balance scale - Bedside swallow assessment - MND structured symptoms recording - Hospital anxiety and depression score - Mini-mental state examination score - Haemophilia joint health score - Motor-UPDRS - Walking status - Neurology higher training curriculum map - MS relapse and disease course form - SOAP - ALSFRS-R - EQ5D - RODS for CIDP - 9 hole PEG - Timed walk assessment - Snellen visual acuity - LogMAR visual acuity - Generic procedure form (SNOMED-CT procedures) - Botulinum toxin injection form; outcome form - ADRT - Seizure frequence form - Symbol digit modality test - Valproate annual risk assessment form - Rehabilitation assessment form - MND phenotype form - Ambulation assessment form - Use of services questionnaire - MSIS-29 form - Ishihara results - Smoking history - Routine observations (p/BP etc) form - Presenting complaints/problems form - MS DMT assessment form - Hoehn and Yahr form - Non-motor symptoms in PD form - MOCA form - Core patient data - from local PAS and national systems - Recording of diagnoses/co-morbidities including problems via SNOMED CT. - Recording of drug/medication usage over time using UK dm+d - Recording of diagnostic results, including synoptic reporting of MRI scans of brain for different disease states (e.g. structured reports of brain for MS) Ability to pull reports - e.g. for audit purposes for job planning for clinicians and to inform and evolve service provision. Automated wizard to fetch lists of patients for a specific clinic. Must have access to existing PatientCare records. Online consent forms, with electronic consent-form builder with versioning and lifecycle management. Upload of scanned signed consent forms to meet regulatory standards. Application monitoring, servicing and maintenance (12 hours per month) a) Review of application log files, identification of recurrent system or application problems and fixes b) Monitoring of backup reports c) Monitoring of the secure messaging service for feature requests and queries by end-users d) Application housekeeping tasks including database checks Regular software upgrades, normally more than one per month (4-6 hours per month) comprising: a) Fixes for any identified problems or software bugs b) Implementation of new features (duration dependent on features) Additional information: This Pin will run to the 18th March. If no interest is shown a contract will be awarded to the current supplier

Renewal: Will be renewed every 12 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/005145-2022 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive procedure with negotiation |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Feb 2022 |
| Submission deadline | 18 Mar 2022 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £12,000 |
| Lots value | £12,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF15 7QZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Taff's Well |
| Westminster constituency | Cardiff North |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48610000 - Database systems
- 72212600 - Database and operating software development services

## Release History

- 24 Feb 2022 at 13:15 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/005145-2022

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=119054
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031ab5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-031ab5.json.