---
title: "Contract for Security Maintenance"
ocid: "ocds-h6vhtk-031b34"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031b34"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-031b34.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-031b34.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "OPEN UNIVERSITY(THE)"
published: "2022-02-25"
---

# Contract for Security Maintenance

Buyer: OPEN UNIVERSITY(THE)  
Current stage: Award  
OCID: ocds-h6vhtk-031b34

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## Summary

The Open University has awarded a contract for Security Maintenance, detailing the installation and maintenance of security systems nationwide, including in Ireland. This procurement falls under the goods category, specifically pertaining to surveillance and security systems. The contract, with a total value of £890,000, was signed on 25 February 2022 and was executed using a limited procurement method without prior publication of a call for competition. The current supplier, Visual Electronic Services Ltd, has a strong history with the University, leveraging over 15 years of experience with their integrated security systems.

This contract presents significant opportunities for businesses specialising in security services, particularly those with expertise in installing and maintaining complex systems such as CCTV, access control, and integrated security solutions. Companies with a robust background in technical installations and a proven track record of partnerships in educational institutions will be well-positioned to compete. As the contract has options for extension, this presents further future business prospects for firms looking to engage in long-term relationships with the Open University.

## Notice

The Open University have awarded a new contract to the current security maintenance partner covering the installation and maintenance, on a nationwide basis, including Ireland, of Access Control, CCTV, Intruder Alarms, Intercoms, Control Room Monitoring Equipment and the integration of these into a single platform with links to the University's IT system. This includes external monitoring of intruder alarms.

### Lot Information

Lot 1

The Open University has awarded a new contract to the current security maintenance partner which covers the installation and maintenance, on a nationwide basis, including Ireland, of Access Control, CCTV, Intruder Alarms, Intercoms, Control Room Monitoring Equipment and the integration of these into a single platform with links to the University's IT system. This includes external monitoring of intruder alarms. The system covers all OU sites and comprises 834 card readers, 391 CCTV cameras, 37 intruder alarms and 18 intercoms. The system is utilised to produce all of the ID cards for staff, PGR students and contractors. The main access control system is Maxxess and is the backbone of all of the systems, forming the integration link that permits monitoring and responses to all of the electronic security systems. The Maxxess system also permits access to the data on the card holders that is utilised across all OU locations for the use of printers and scanners and the Library barcode system for logging books in and out. The system has been in place for more than 15 years and has been regularly upgraded to the latest software and firmware.

Options: The contract is for 3 years with an option to extend for a further period of 24 months in 12-month increments

### Procurement Information

The University committed to its current access control system over 15 years ago. This system has expanded over the years covering all of its sites with one card allowing access to all areas. There are many hundreds of card readers and an in-built link with our IT systems to allow the verification of printing and scanning across all of the University's multifunctional devices and use of Library booking system. The current system is Maxxess. The approved list of partners that Maxxess will supply equipment to has differing levels of accreditation which ranks them in terms of experience and knowledge on the product. The current supplier has 15 years plus experience with the Open University (OU) to provide and deal with highly complex large networked systems, working to a Platinum accreditation on a Maxxess system with nationwide capability. Key elements that a platinum accredited supplier possesses are: * Advanced System engineering solution Course * Advanced System conversion from Lenel to Maxxess software Course * Advanced System Management and Database management Course * Advanced System Integration and SQL management Course * Partner provides annual documentation of at least five end customers with complete solutions specification These elements are essential for the ongoing development and maintenance of the OU's electronic security systems. To change out the access control system and all of the links it has to other security systems and the wider IT systems would require a large investment and would be directly opposed to the University's sustainability programme. In addition to the Maxxess element of the security systems the other core parts (CCTV, intruder alarms and intercoms) are all linked on a complex network forming part of the OU network. These again are specialist skills that the current supplier has demonstrated over many years that they continue to possess and enhance working as partners with the OU.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/005272-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Feb 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 25 Feb 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £890,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | OPEN UNIVERSITY(THE) |
| Locality | MILTON KEYNES |
| Post town | Milton Keynes |
| Postcode | MK7 6AA |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ12 Milton Keynes |
| Local authority | Milton Keynes |
| Electoral ward | Monkston |
| Westminster constituency | Milton Keynes Central |
| Delivery location | TLD3 Greater Manchester, TLF1 Derbyshire and Nottinghamshire, TLF2 Leicestershire, Rutland and Northamptonshire, TLJ12 Milton Keynes, TLL2 East Wales, TLM9 Southern Scotland, TLN0 Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | VISUAL ELECTRONIC SERVICES |

## CPV Codes

### Divisions

- 32 - Radio, television, communication, telecommunication and related equipment
- 35 - Security, fire-fighting, police and defence equipment

### Codes

- 32234000 - Closed-circuit television cameras
- 32235000 - Closed-circuit surveillance system
- 32323500 - Video-surveillance system
- 35120000 - Surveillance and security systems and devices

## Release History

- 25 Feb 2022 at 11:46 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/005272-2022

## Notice URLs

- http://www.open.ac.uk
- https://in-tendhost.co.uk/openuniversity/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031b34. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-031b34.json.