---
title: "Pensions Administration Software"
ocid: "ocds-h6vhtk-031bfc"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031bfc"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-031bfc.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-031bfc.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "WOLVERHAMPTON CITY COUNCIL THE ADMINISTERING AUTHORITY FOR WEST MIDLANDS PENSION FUND"
published: "2022-02-28"
---

# Pensions Administration Software

Buyer: WOLVERHAMPTON CITY COUNCIL THE ADMINISTERING AUTHORITY FOR WEST MIDLANDS PENSION FUND  
Current stage: Award  
OCID: ocds-h6vhtk-031bfc

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031bfc)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-031bfc.json)

## Summary

The Wolverhampton City Council, acting as the administering authority for the West Midlands Pension Fund, recently completed the procurement process for pensions administration software. This tender, titled "Pensions Administration Software," falls under the services category, specifically focusing on pension fund administration services. The procurement method employed was a limited negotiated procedure due to the technical nature of the requirements, with a contract value of £500,000 signed on 28th February 2022. The new system is expected to go live on 1st April 2023, following a critical transition period to maintain pension services for around 330,000 members.

This tender presents a significant opportunity for businesses specialising in software solutions, particularly those experienced in pension administration systems and public sector contracts. Companies capable of providing technical support and maintenance, as well as innovative software solutions tailored to pension fund management, would be well-placed to participate in future tenders or extensions of services. The unique requirements and critical timelines involved mean that reliable and efficient service providers are essential to fulfil the operational needs of the West Midlands Pension Fund.

## Notice

The West Midlands Pension Fund is one of the UK's largest pension funds, managing and administering the pension interests of our members and scheme employers. The administrative back office requirements are delivered via the system.

### Lot Information

Lot 1

The West Midlands Pension Fund is one of the UK's largest pension funds, managing and administering the pension interests of our members and scheme employers. The administrative back office requirements are delivered via the system. The Software system with support and maintain member pension fund details.

### Procurement Information

Wolverhampton City Council, the administering authority for West Midlands Pension Fund (WCC) issued an invitation to tender for pensions administration software and services in 2021. Following evaluation bids were tied and the procurement for this service was discontinued. A revised invitation to tender was subsequently issued and after an extended clarification period the outcome was not settled until November 2021. As a result, the contract with the incumbent provider will shortly expire. The contract with the new provider has been executed, mobilisation has commenced, and the new system is due to go live from 1st April 2023. Due to the critical nature of the pensions administration system which supports the pensions of 330,000 members it is imperative that this system is maintained with the incumbent provider until the new system goes live next year. WCC has made enquiries with regard to utilising a call off contract from the Crown Commercial Service G Cloud Framework but was informed that due to the current system being on-premise it would not be a viable option to migrate to the cloud for what is such a short term requirement. Regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015, provides that a contract may be awarded under the negotiated procedure without prior publication of a contract notice where the works, supplies or services can be supplied only by a particular economic operator because competition is absent for technical reasons. Given the technical nature of the system and the timescale required to implement a new system the incumbent provider is the only economic operator who can provide this service without which WCC cannot operate the pension fund. WCC believes there is no reasonable alternative or substitute available and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. The contract is awarded for the shortest period available to allow the new provider time to implement their new system. A 10 day standstill period period will now commence which will expire on the at midday on the 11th March, following this WCC will award a contract to the current incumbent supplier for a 12 month period

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/005472-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Feb 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 28 Feb 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £500,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WOLVERHAMPTON CITY COUNCIL THE ADMINISTERING AUTHORITY FOR WEST MIDLANDS PENSION FUND |
| Locality | WOLVERHAMPTON |
| Post town | Wolverhampton |
| Postcode | WV1 1RL |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG39 Wolverhampton |
| Local authority | Wolverhampton |
| Electoral ward | St Peters |
| Westminster constituency | Wolverhampton West |
| Delivery location | TLG39 Wolverhampton |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 66 - Financial and insurance services

### Codes

- 66523100 - Pension fund administration services

## Release History

- 28 Feb 2022 at 17:36 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/005472-2022

## Notice URLs

- http://www.wolverhampton.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031bfc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-031bfc.json.