---
title: "EdIS-22-001 Strategic Partner Services and School Management System (SMS) Solution"
ocid: "ocds-h6vhtk-031ec8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031ec8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-031ec8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-031ec8.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "EDUCATION AUTHORITY"
published: "2023-12-22"
---

# EdIS-22-001 Strategic Partner Services and School Management System (SMS) Solution

Buyer: EDUCATION AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-031ec8

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## Summary

The Education Authority aims to procure a Strategic Partner for the provision of services, including a School Management System (SMS) for various types of schools in Northern Ireland. The procurement process, currently in the planning stage, involves a competitive procedure with negotiation. The estimated value of the contract is £406 million. The Education Authority is located in Belfast, UK, and is seeking to enhance the learning experience through technology to support educational outcomes.

This tender provides an opportunity for IT service providers with expertise in consulting, software development, and support to compete. Businesses specialising in educational software packages, software programming, and consultancy services would be well-suited to bid for this contract. The contract duration is expected to be ten years initially, with a potential 2-year extension. The strategic partner selected will play a crucial role in delivering modern technical infrastructure to schools, aiming to enhance the overall educational experience for students and promote future skills development.

## Notice

The Education Authority (EA) has a requirement to procure a Strategic Partner, to provide services including a School Management System (SMS) for Nursery, Primary, Post Primary, Special schools and EOTAS centers. The Strategic Partner will be required to deploy, support and manage a modern architecture, technical infrastructure and secure services for schools. These services will improve the learning experience of our young people, supporting teaching through technology, develop skills for the future and support the EA and its educational stakeholders to improve educational outcomes. The education service will deliver high levels of reliability, stability and performance and reduces the burden and risk on the Education Authority and school staff with regard to the security, technical setup, configuration, maintenance and support of any element of the future service. The EA is seeking a fully integrated and interoperable solution which will provide anywhere anytime access to, and associated support for, the EdIS services accessible by school staff, pupils, parents and authorised stakeholders. The School Management System will be a key component of the overall solution to be delivered by the Strategic Partner, providing a centralised master record for school users which will enable the sharing of accurate up-to-date student data for educational purposes and for access to technology services delivered through the EdIS programme. Under this procurement the successful Supplier will be required to support EA's social value objectives. Accordingly, contract performance conditions and award criteria will relate, in particular, to social value. The estimated total value set out in Section II.1.5 represents EA's estimate of the total potential value of the contract over its full duration, including (without limitation): the transition of services from the existing supplier; EA's option (subject to necessary approvals and at its discretion) to extend the term for a period of 2 years; and certain optional additional services which EA may request the successful supplier to provide under the contract (as set out in further detail in the procurement documents).

### Lot Information

Lot 1

The Education Authority (EA) has a requirement to procure a Strategic Partner, to provide services including a School Management System (SMS) for Nursery, Primary, Post Primary, Special schools and EOTAS centers. The Strategic Partner will be required to deploy, support and manage a modern architecture, technical infrastructure and secure services for schools. These services will improve the learning experience of our young people, supporting teaching through technology, develop skills for the future and support the EA and its educational stakeholders to improve educational outcomes. The education service will deliver high levels of reliability, stability and performance and reduces the burden and risk on the Education Authority and school staff with regard to the security, technical setup, configuration, maintenance and support of any element of the future service. The EA is seeking a fully integrated and interoperable solution which will provide anywhere anytime access to, and associated support for, the EdIS services accessible by school staff, pupils, parents and authorised stakeholders. The School Management System will be a key component of the overall solution to be delivered by the Strategic Partner, providing a centralised master record for school users which will enable the sharing of accurate up-to-date student data for educational purposes and for access to technology services delivered through the EdIS programme. Under this procurement the successful Supplier will be required to support EA's social value objectives. Accordingly, contract performance conditions and award criteria will relate, in particular, to social value. The estimated total value set out in Section II.1.5 represents EA's estimate of the total potential value of the contract over its full duration, including (without limitation): the transition of services from the existing supplier; EA's option (subject to necessary approvals and at its discretion) to extend the term for a period of 2 years; and certain optional additional services which EA may request the successful supplier to provide under the contract (as set out in further detail in the procurement documents).

Options: To allow for a sufficient period for the implementation and operation of services across Nursery, Primary, Post Primary, Special schools and EOTAS centers in Northern Ireland and for the successful supplier to secure an appropriate return on its investment, in addition to the period required to successfully complete the transition of services from the existing supplier to the new supplier, the contract for Strategic Partner Services and School Management System Solution Contract will be for an initial period of ten 10 years commencing on the Transition Completion Date as defined in the Contract but with EA having an option subject to necessary approvals and at its discretion to extend the term for another 2 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/037794-2023 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive procedure with negotiation |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Dec 2023 |
| Submission deadline | 7 Jun 2022 |
| Future notice date | 18 Mar 2022 |
| Award date | 21 Dec 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £485,000,000 |
| Lots value | £485,000,000 |
| Awards value | Not specified |
| Contracts value | £485,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EDUCATION AUTHORITY |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT1 2NQ |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Duncairn |
| Westminster constituency | Belfast North |
| Delivery location | TLN Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | FUJITSU SERVICES |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48190000 - Educational software package
- 48200000 - Networking, Internet and intranet software package
- 48600000 - Database and operating software package
- 72000000 - IT services: consulting, software development, Internet and support
- 72200000 - Software programming and consultancy services
- 72300000 - Data services
- 72500000 - Computer-related services

## Release History

- 22 Dec 2023 at 10:18 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/037794-2023
- 6 May 2022 at 16:48 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/011917-2022
- 7 Mar 2022 at 15:44 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/006191-2022

## Notice URLs

- https://etendersni.gov.uk/epps
- https://www.fujitsu.com/uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-031ec8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-031ec8.json.