---
title: "Maintenance of existing Pay and Display machine"
ocid: "ocds-h6vhtk-032067"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032067"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-032067.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-032067.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DERBY CITY COUNCIL"
published: "2022-07-04"
---

# Maintenance of existing Pay and Display machine

Buyer: DERBY CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-032067

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032067)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-032067.json)

## Summary

Derby City Council initiated a procurement process for the "Maintenance of existing Pay and Display machines," classified under the industry category of car park management services. The procurement stage has concluded with a complete status, and the contract has been awarded to Flowbird Smart City UK Ltd. This contract, valued at £311,029.55, was signed on 30th June 2022 and has a primary term of three years, with the possibility of extending for another two years. The procurement method used was a limited award procedure justified under the Technical Absence of Competition clause, stating that these services can only be delivered by the awarded supplier due to unique interoperability requirements.

This tender presents significant opportunities for businesses specialising in maintenance services, particularly those involved in parking solutions and enforcement technology. Enterprises with expertise in solar-powered systems or those that can demonstrate compatibility with existing equipment could thrive in this competitive landscape. The contract structure offers room for businesses looking for long-term partnerships, as the potential five-year duration accommodates both initial engagement and extension opportunities, fostering sustained business growth in the public sector.

## Notice

The Council requires ongoing maintenance of its existing Pay and Display machines. All are solar-powered and have no mains electrical connection. The vast majority of these machines are located on streets and on surface car parks within the City of Derby.

### Lot Information

Lot 1

The Council has entered into an agreement with Flowbird Smart City UK Ltd for ongoing maintenance of its existing Pay and Display machines. The negotiated procedure without prior publication has been used and is justified under Regulation 32(2)(b) (ii) of the Public Contracts Regulations 2015 for the award of a public services contract. The services can only be carried out by the particular economic operator because competition is absent for technical reasons. A change of supplier cannot be made for technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial contract. The contract is for an initial term of 3 years with the option to extend for a further 2 years in annual increments. The value provided is based on the full 5 years. Additional information: The Council issued a F15: Voluntary ex ante transparency notice Notice reference: 2022/S 000-006605. Published: 10 March 2022.

Options: The contract is for an initial term of 3 years with the option to extend for a further 2 years in annual increments

### Procurement Information

The services can only be carried out by the particular economic operator because competition is absent for technical reasons. A change of supplier cannot be made for technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/018219-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Jul 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 10 Mar 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £311,029 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DERBY CITY COUNCIL |
| Locality | DERBY |
| Post town | Derby |
| Postcode | DE1 2FS |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF11 Derby |
| Local authority | Derby |
| Electoral ward | Darley |
| Westminster constituency | Derby South |
| Delivery location | TLF11 Derby |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | FLOWBIRD SMART CITY |

## CPV Codes

### Divisions

- 38 - Laboratory, optical and precision equipments (excl. glasses)
- 98 - Other community, social and personal services

### Codes

- 38730000 - Parking meters
- 98351000 - Car park management services
- 98351110 - Parking enforcement services

## Release History

- 4 Jul 2022 at 16:07 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/018219-2022
- 10 Mar 2022 at 15:12 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/006605-2022

## Notice URLs

- http://www.eastmidstenders.org
- https://www.derby.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032067. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-032067.json.