--- title: "MFD/Reprographics Partner" ocid: "ocds-h6vhtk-032193" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032193" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-032193.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-032193.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "HARRIS FEDERATION" published: "2022-05-05" --- # MFD/Reprographics Partner Buyer: HARRIS FEDERATION Current stage: Tender OCID: ocds-h6vhtk-032193 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032193) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-032193.json) ## Summary The Harris Federation is currently seeking a Multi-Functional Device (MFD) and Reprographics Partner to enhance its printing and related services across its 51 schools, located in Croydon, UK. This procurement process is in the planning stage, with a deadline for submission of questions set for May 3, 2022, and an invitation to tender anticipated by May 5, 2022. The selected partner will provide services starting August 1, 2022, with the contract running until July 31, 2027, potentially covering additional schools that may join during this period. The procurement method is selective, allowing for competitive negotiations that could result in a total contract value of up to £12 million over five years. This tender presents a significant opportunity for businesses specialising in printing services, photocopying equipment, and managed print services, particularly those capable of providing installation, training, maintenance, and consumables management. Companies that can deliver innovative MFD solutions and comprehensive service agreements will be well-positioned to compete for this contract. The Harris Federation aims to streamline its operational efficiency, making this an enticing prospect for firms looking to expand their clientele within the educational sector. ## Notice The Harris Federation was established in 1991. The Federation is a family of inclusive and aspirational schools working together. The Federation is led and run by teachers. The Federation currently encompasses 51 schools but in addition to this it is expected to grow in the lifetime of the contract. The current working assumption is 3 schools per year but these could join in one group, individually or in smaller groups. The ICT Support at the Federation is currently all delivered 'in house'. This is mix of technical resource managed by schools themselves and also a central team who support the local technical staff. The implementation of IT is currently subject to a procurement process which will identify a Preferred Bidder by the end of April 2022. The successful partner will then be responsible for the delivery of all IT equipment and solutions, apart from MFD, for 5 years from the 1st June 2022. This procurement encompasses the deliverables noted below, but in essence is all about identifying a single MFD partner. At the sole discretion of the Federation any future schools that the Federation may incorporate will also be added to the MFD Partner contract. Any additional schools will co-terminate to the same end date of the initial contract. This MFD procurement is advertised as a maximum 5 year service with start and end dates as follows: - Service start date - 1st August 2022 - Service end date - 31st July 2027 In terms of this procurement, the companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to; - Provision of a range of Multi-functional printing devices to all the schools and offices - An installation and commissioning service for each device - A handover and training service - A uniform maintenance service for any of the schools who have MFD's across the Trust - An automated service that addresses all consumable needs - A service that includes appropriate print management software - A service that ethically disposes of equipment as necessary - A full Service Level Agreement - Relevant monitoring, management and reporting - A single technical interface to the Trust ICT Team - Technical interface into the Trusts Implementation Delivery partner (Note: All MFD delivery will be carried out through this contract and chosen partner). - Value added services Bidders should note the following; - The Trust will provide a standard contract as part of the ITT Pack. The contract is expected to be with one organisation that will manage all aspects of supply/service as well as the interface, as necessary, into their partner leasing company. - Schools will replace their current provision once the existing lease agreements come to an end - There will be no requirement for TUPE IDEA OF VOLUMES - The Federation has a current estate of 562 devices - the majority of which are under lease agreements. - The current estate generates an indicative annual total of 71,770,433 Mono copies - The current estate generates an indicative annual total of 21,056,544 Colour copies ### Lot Information Lot 1 The Harris Federation was established in 1991. The Federation is a family of inclusive and aspirational schools working together. The Federation is led and run by teachers. The Federation currently encompasses 51 schools but in addition to this it is expected to grow in the lifetime of the contract. The current working assumption is 3 schools per year but these could join in one group, individually or in smaller groups. The ICT Support at the Federation is currently all delivered 'in house'. This is mix of technical resource managed by schools themselves and also a central team who support the local technical staff. The implementation of IT is currently subject to a procurement process which will identify a Preferred Bidder by the end of April 2022. The successful partner will then be responsible for the delivery of all IT equipment and solutions, apart from MFD, for 5 years from the 1st June 2022. This procurement encompasses the deliverables noted below, but in essence is all about identifying a single MFD partner. At the sole discretion of the Federation any future schools that the Federation may incorporate will also be added to the MFD Partner contract. Any additional schools will co-terminate to the same end date of the initial contract. This MFD procurement is advertised as a maximum 5 year service with start and end dates as follows: - Service start date - 1st August 2022 - Service end date - 31st July 2027 In terms of this procurement, the companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to; - Provision of a range of Multi-functional printing devices to all the schools and offices - An installation and commissioning service for each device - A handover and training service - A uniform maintenance service for any of the schools who have MFD's across the Trust - An automated service that addresses all consumable needs - A service that includes appropriate print management software - A service that ethically disposes of equipment as necessary - A full Service Level Agreement - Relevant monitoring, management and reporting - A single technical interface to the Trust ICT Team - Technical interface into the Trusts Implementation Delivery partner (Note: All MFD delivery will be carried out through this contract and chosen partner). - Value added services Bidders should note the following; - The Trust will provide a standard contract as part of the ITT Pack. The contract is expected to be with one organisation that will manage all aspects of supply/service as well as the interface, as necessary, into their partner leasing company. - Schools will replace their current provision once the existing lease agreements come to an end - There will be no requirement for TUPE IDEA OF VOLUMES - The Federation has a current estate of 562 devices - the majority of which are under lease agreements. - The current estate generates an indicative annual total of 71,770,433 Mono copies - The current estate generates an indicative annual total of 21,056,544 Colour copies ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/011717-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Competitive procedure with negotiation | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 5 May 2022 | | Submission deadline | 18 Apr 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £7,500,000 | | Lots value | £75,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HARRIS FEDERATION | | Locality | CROYDON | | Post town | Croydon | | Postcode | CR0 1LH | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI6 Outer London - South | | ITL 3 | TLI62 Croydon | | Local authority | Croydon | | Electoral ward | Fairfield | | Westminster constituency | Croydon West | | Delivery location | TLI London | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 48 - Software package and information systems - 50 - Repair and maintenance services - 51 - Installation services (except software) - 66 - Financial and insurance services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 80 - Education and training services ### Codes - 30121000 - Photocopying and thermocopying equipment - 30123000 - Office and business machines - 30124000 - Parts and accessories of office machines - 30125000 - Parts and accessories of photocopying apparatus - 48773000 - Print utility software package - 50310000 - Maintenance and repair of office machinery - 51600000 - Installation services of computers and office equipment - 66114000 - Financial leasing services - 72000000 - IT services: consulting, software development, Internet and support - 79800000 - Printing and related services - 80000000 - Education and training services ## Release History - 5 May 2022 at 13:52 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/011717-2022 - 28 Apr 2022 at 07:53 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/010888-2022 - 13 Apr 2022 at 10:56 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009870-2022 - 14 Mar 2022 at 16:39 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/006905-2022 ## Notice URLs - http://www.harrisfederation.org.uk - http://www.mytenders.co.uk - https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit - https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=225681 - https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA30809 - https://www.mytenders.co.uk/sitehelp/help_guides.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032193. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-032193.json.