--- title: "Elections Stationery" ocid: "ocds-h6vhtk-0322ff" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0322ff" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0322ff.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0322ff.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "BROXTOWE BOROUGH COUNCIL" published: "2022-03-17" --- # Elections Stationery Buyer: BROXTOWE BOROUGH COUNCIL Current stage: Tender OCID: ocds-h6vhtk-0322ff [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0322ff) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0322ff.json) ## Summary The Broxtowe Borough Council, acting as the lead buyer for a consortium of eight councils in Nottinghamshire, is conducting a tender for the procurement of electoral printed stationery titled "Elections Stationery". This procurement falls under the goods category within the printed matter and related products industry, with a contract period commencing from 1st June 2022 and concluding on 31st May 2026. The tender is currently in the active stage, with the submission deadline set for 20th April 2022. Interested businesses can submit their bids electronically through the specified submission channel. This tender presents significant opportunities for businesses specialising in printing and related services, particularly those with experience in electoral materials and mail house functions. Companies that can provide a comprehensive range of printed products for elections, canvassing, and routine correspondence would be well-positioned to compete effectively. The joint procurement exercise aims to leverage economies of scale, benefiting successful suppliers while fostering collaboration among the participating councils. ## Notice A Consortium of eight local Councils within Nottinghamshire is undertaking a joint procurement exercise. This is on behalf of and under the direction of their individual Returning Officers and Electoral Registration Officers for the procurement of electoral printed stationery with a view of achieving administrative and financial benefits by working together and in partnership with the successful Supplier. The Councils are seeking an experienced and established provider of electoral printed stationery. Broxtowe Borough Council is acting as lead buyer for the Consortium, which includes Ashfield District Council, Bassetlaw District Council, Broxtowe Borough Council, Gedling Borough Council, Mansfield District Council, Newark and Sherwood District Council, Nottingham City Council, and Rushcliffe Borough Council. ### Lot Information Lot 1 Requirements for Elections: Lot 1 includes: * Ordinary Poll Cards * Postal Poll Cards * Empty Property Poll Cards * Postal Voting Packs * Ballot Papers * Tendered Ballot Papers The printing of poll cards and postal vote poll cards for the purpose of all elections and referenda during the Contract Period for dispatch by Royal Mail or other providers, or returned to Councils for hand delivery. The printing of all ballot papers for all elections and referenda held during the Contract Period. The printing of Postal Voting Packs (including outer envelope, Envelope A, Envelope B, Postal Vote Statement, instruction sheet) and associated mail house functions including their loading, sealing and posting via a postal provider or returned to the relevant Council for in-house loading for all elections and referenda during the Contract Period. Lot 2 Requirements for Canvassing / Electoral Registration: Lot 2 includes: * Annual Canvas - Initial Mail (CCAs, CCBs or CFs) * Annual Canvas - Reminder Mail (CCBs or CFs) * Annual Canvas - Final Reminder (CFs) * Annual Canvas - Invitation to Register (ITRs) * Annual Canvas - Reminder to Register (ITRs) * Annual Canvas - Final Reminder to Register ((ITRs) * Postal Vote Applications The printing of forms (CCAs, CCBs, CFs and ITRs) information leaflets and envelopes for the purpose of the annual canvass; and associated mail house functions including their loading, sealing and posting via a postal provider or to be returned to the local authority for hand delivery - to be approved by the individual Councils. Lot 3 Requirements for other 'Business as Usual' day to day activities: Lot 3 includes: * PI Refresh * ITR * Letter - Single Side to Four Sides * BRE The printing and posting out of day to day correspondence via a hybrid mail service on an ad hoc basis. This could include but not limited to ITRs, registration confirmations, postal and proxy forms and acknowledgements, opt-out acknowledgements and Type-A Reviews ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/007269-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 17 Mar 2022 | | Submission deadline | 20 Apr 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 May 2022 - 31 May 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BROXTOWE BOROUGH COUNCIL | | Locality | BEESTON | | Post town | Nottingham | | Postcode | NG9 1AB | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF16 South Nottinghamshire | | Local authority | Broxtowe | | Electoral ward | Beeston West | | Westminster constituency | Broxtowe | | Delivery location | TLF1 Derbyshire and Nottinghamshire | ## CPV Codes ### Divisions - 22 - Printed matter and related products - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 22000000 - Printed matter and related products - 79800000 - Printing and related services ## Release History - 17 Mar 2022 at 08:47 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/007269-2022 ## Notice URLs - http://www.broxtowe.gov.uk - https://procontract.due-north.com/Advert?advertId=0921efff-c8a5-ec11-8112-005056b64545 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0322ff. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0322ff.json.