---
title: "3272JR - Refrigeration Equipment Maintenance"
ocid: "ocds-h6vhtk-03258e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03258e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03258e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03258e.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF SHEFFIELD"
published: "2022-08-10"
---

# 3272JR - Refrigeration Equipment Maintenance

Buyer: UNIVERSITY OF SHEFFIELD  
Current stage: Award  
OCID: ocds-h6vhtk-03258e

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03258e)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03258e.json)

## Summary

The University of Sheffield has recently completed a procurement process for "Refrigeration Equipment Maintenance" services. This tender involved maintenance of a variety of refrigeration systems, air handling units, and mechanical ventilation units across its estate. The contract, which has now been cancelled, covered services such as planned maintenance, reactive fault attendance, compliance with sustainability goals, and reducing climate change impacts. Suppliers had the option to bid for a three-year contract with a possible two-year extension.

This tender by The University of Sheffield, which is a public body governed by public law, offered business growth opportunities for suppliers specialising in repair and maintenance services of electrical and mechanical building installations. Companies with expertise in refrigeration equipment maintenance, heating, ventilation, and air-conditioning installation work, and related services would find this tender suitable for competing. The procurement process, despite being cancelled, highlighted the importance of statutory compliance, sustainability goals, and combating climate change through efficient refrigeration maintenance practices.

## Notice

An indicative summary of the contract scope and requirements is as follows:- Maintained Equipment Group(s): - Refrigeration systems whether providing environmental control or serving processes, and stand-alone items of refrigeration equipment; - Air handling units where these have refrigerant-to-air heat exchangers; - Local mechanical ventilation and heat recovery units (MVHR), where they used in conjunction with distributed refrigeration systems such as variable refrigerant flow (e.g. VRV/VRF), and 'split' units. Outline of Scope: - Planned maintenance including periodic inspection, testing, replacement of consumables, adjustments, providing reports and certification. - Reactive attendance to address faults with specific items of equipment - Meeting statutory compliance requirements, organisational sustainability goals, and business continuity needs, in line with industry best practice. - Minimising climate change impacts due to the nature of refrigeration This list is non - exhaustive. Please refer to the tender documents for full information in regard to our requirement, the scope and the contract particulars.

### Lot Information

Lot 1

Indicative Equipment Breakdown - Approximately 2,400 elements forming approximately 800 systems, including: * Split system elements; * VRV system elements; * MVHR units such as 'Lossnay'; * Chillers; * Constant temperature controlled room elements; * DX air handling units/systems; * Plant growth chamber elements; * Ground-source heat pumps. The asset list Includes equipment from approximately 60 different manufacturers Activities (indicative subject to refinement and change): * Deliver all aspects of the BESA SFG20 instruction set for each equipment type, examples provided in the tender. * Undertake the duties of Principal Contractor for this work. * Provide annual technical condition survey and report, by system, covering all components. * Provide annual audit and update to fluorinated gas regulations records. * Provide annual audit and update to pressure systems regulations records. *Provide information on request to support TM44 inspections

Options: Three years with an option to extend by a further two year period (3+2 year period).

Renewal: In line with the initial contract duration and any options of extension.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/022069-2022 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Aug 2022 |
| Submission deadline | 25 Apr 2022 |
| Future notice date | Not specified |
| Award date | 28 Jul 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF SHEFFIELD |
| Additional buyers | THE UNIVERSITY OF SHEFFIELD |
| Locality | SHEFFIELD |
| Post town | Sheffield |
| Postcode | S10 2TN |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE3 South Yorkshire |
| ITL 3 | TLE32 Sheffield |
| Local authority | Sheffield |
| Electoral ward | Broomhill and Sharrow Vale |
| Westminster constituency | Sheffield Central |
| Delivery location | TLE3 South Yorkshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AIRCO REFRIGERATION AND AIR CONDITIONING |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 45 - Construction work
- 50 - Repair and maintenance services
- 51 - Installation services (except software)

### Codes

- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
- 42530000 - Parts of refrigerating and freezing equipment and heat pumps
- 45331000 - Heating, ventilation and air-conditioning installation work
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 51100000 - Installation services of electrical and mechanical equipment

## Release History

- 10 Aug 2022 at 16:10 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/022069-2022
- 23 Mar 2022 at 16:37 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/007924-2022

## Notice URLs

- https://www.in-tendhost.co.uk/sheffield/aspx/Home
- https://www.sheffield.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03258e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03258e.json.