--- title: "Events Services, Equipment (via Hire) and Associated Structures" ocid: "ocds-h6vhtk-0325ad" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0325ad" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0325ad.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0325ad.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "GLASGOW CITY COUNCIL" published: "2022-03-24" --- # Events Services, Equipment (via Hire) and Associated Structures Buyer: GLASGOW CITY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-0325ad [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0325ad) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0325ad.json) ## Summary Glasgow City Council is initiating a tender titled "Events Services, Equipment (via Hire) and Associated Structures" as part of its planning phase to establish a Dynamic Purchasing System (DPS) for event-related services and equipment. This procurement falls under the services industry category, specifically focused on event services, and has an estimated budget of £2,500,000. The council seeks various resources, including generators, AV equipment, marquees, and other necessary installations for events, catering not only to its own requirements but also those of Renfrewshire Council, West Dunbartonshire Council, and the University of Strathclyde. The communication regarding this tender indicates that interested parties should register by 18 April 2022 to participate further. This tender presents significant growth opportunities for businesses specialising in event services and equipment rentals, including suppliers of generators, staging, lighting, and diverse event structures. Companies with expertise in temporary installations, logistical support, and event management services will find this procurement process particularly advantageous. As Glasgow City Council aims to enhance its event offerings, this is an excellent chance for qualified vendors to establish contracts that may lead to long-term partnerships within the region's events sector. ## Notice Glasgow City Council is looking to create a Dynamic Purchasing System (DPS) for Events Services, Equipment (via Hire) and Associated Structures. The requirement will be to provide temporary equipment and services via short term hire agreements for individual events organised by the council or council family as well as for Renfrewshire Council, West Dunbartonshire Council and the University of Strathclyde. The requirement will include the hire of generators and accessories to provide power and lighting, walkways, tables and chairs, cabins for control centres, toilets for staff and the general public, marquee structures, stages including lighting and PA equipment. ### Lot Information Generators and Accessories This category is for the hire of generators and accessories this may include, but is not limited to fuel tanks, distribution boards, cabling and any other associated equipment that will provide the required electricity for individual events. Fencing and Accessories This category is for the hire of fencing panels and associated equipment for individual events, this may include, but is not limited to pedestrian barriers, anti-climb fencing panels, hoarding panels and/or concord branding barriers. Trackway and Walkway This category is for the hire of trackway, walkway and associated equipment for individual events, this may include, but is not limited to vehicle trackway panels, roll-out vehicle trackway, pedestrian walkway and/or roadway mat. AV Equipment This category is for the hire of AV and associated equipment for individual events, this may include, but is not limited to staging requirements, Lectern (including branding) stage backdrop, artwork, presentation laptop, vision, monitors, cables, feed, rigging, lighting, audio, communications, project management, labour and curtains. Furniture This category is for the hire of tables and chairs for individual events, this may include, but is not limited to trestle tables, round tables, folding chairs, padded chairs and banqueting chairs. Cabins and Containers This category is for the hire of cabins, containers and associated equipment for individual events, this may include, but is not limited to various length cabins such as open plan cabins, 2 way cabins, 3 way cabins, ticket office cabins and steel storage containers. Marquees This category is for the hire of marquees for individual events, this also includes any associated items, such as but not limited to various marquee sizes of frame structure, bay frame structure with and without gables, clearspan marquees, pagodas, star shaped, plywood flooring, carpeting, cassette (suspended) floor, roof and wall linings, weights, tunnels, lighting, pop ups, side panels and doors. Toilets This category is for the hire of toilets including associated equipment and services for individual events, this may include, but is not limited to single chemical unisex toilet unit, single chemical accessible toilet unit, urinal block unit, male/female toilet block unit, unisex toilet block unit, chemical toilet block unit, mains female toilet unit, mains male toilet unit, mains unisex toilet unit, mains accessible toilet unit, urinals trailer, baby changing unit, hand washing and sanitising pedestal unit, stairs and ramps. Mobile Screens This category is for the hire of mobile screens and associated equipment for individual events this may include, but is not limited to 15 Sq. Meter screen, 25 Sq. Meter screen, 30 Sq. Meter screen, 60 Sq. Meter screen, 100 Sq. Meter screen, control equipment, operational and rig crew, production and production staff. Staging, PA Equipment and Stage Lighting This category is for the hire of Staging, PA equipment, stage lighting and associated services for individual events this may include, but is not limited to mobile stages, static stages, PA equipment, stage lighting and any associated equipment and/or services. Fireworks/Pyrotechnic Displays This category is for the hire of a suitably qualified and experienced supplier for the supply of Firework/ Pyrotechnic displays these services may include, but is not limited to: - Provide Fireworks/Pyrotechnics displays - Timed Display including supply, delivery, installation, firing, supervision, dismantling and removal of fireworks. - Provide and manage Fireworks/Pyrotechnics displays in built up areas including Town Centre/purchasers build roofs as well as open spaces. - Supply/produce a creative innovative display choreographed and precision fired to music. - Provide appropriate generator(s) suitable for the requirements. - Transportation of all equipment and personnel of the appointed supplier to and from the site(s). - Review the requirements and submit a draft order for review. - Provide all delivery/collection vehicles with a hi-ab or its own forklift vehicle unless by prior arrangement. Lighting Projections This category is for the hire of a suitably qualified and experienced supplier for the supply of Lighting Projections and associated equipment/services, these services may include, but is not limited to: - Provide the digital direction, complete visual production, technical expertise, and equipment necessary to undertake the projection. - Provide secure structures to house the necessary equipment and associated security. - Develop the creative content, this may be with the support of an art commission. - Appoint an artist to produce the creative design for the projection(s) where requested. - Develop static or in movement designs where requested. - Provide the projection of the design from below road level where requested. - Provide a maintenance plan for the duration of the projections, including routine inspections of the equipment in person, remote health checks, etc. - Be responsible for the 3D mapping of the projection surface (if necessary), as well as all crew for delivery and installation of the equipment to site, line up and operation on site. - Undertake the installation and derig of the equipment. Event Waste & Environmental Services This category is for the hire of a suitably qualified and experienced supplier for the provision of waste and environmental services for individual events this may include, but is not limited to: - Provide daily onsite cleaning services for the duration of the set up and the event. - The cleaning operation may include resource, scheduling, and creation of a full cleaning management plan as required. - Sweeping and damp mopping of floors with an approved disinfectant within marquees, staff welfare and security facilities. - Damp wipe with non-abrasive disinfectant cleaning agent all shelves, cupboard surfaces, doors and counters and other marks with a non-abrasive cleaner within marquees, staff welfare and security facilities. - Monitor and remove all waste from receptacles and replace plastic liners as required. - Clean and disinfect receptacles. - Remove all marks from internal windows, door glass and other glass surfaces leaving no cleaning agent residue or streaks within marquees, staff welfare and security facilities. - Remove litter with litter pickers around event sites. - Maintain viewing / performance areas as much as possible throughout sessions to ease pressure on turnaround between sessions. Clean spills remove litter and cigarette waste from areas as required. - Regular wipe down of sanitising stations. Regular checks to ensure sanitiser has not run out and replenishing of stations as and when necessary. - Clean and disinfect high touch point areas as frequently as possible during sessions (barrier runs, entry lanes, queues) with approved disinfectant. - Cleaning Supervisor may be required on shift for the duration of each day of the event, to be the point of contact for the event team (on radio communications). This person may also be required to attend daily venue briefings. - Provide 1200 Litre wheeled bins for the event site or equivalent for general waste, cardboard and glass. Design and Consultancy Services This category is for the hire of a suitably qualified and experienced consultant for the provision of design and consultancy services for individual events this may include, but is not limited to: - Services to secure the necessary certification and statutory approvals in event preparation - Event Design and Planning Services - Planning Permission - Building Warrant (including Section 89 applications) - CDM Advisory and Principal Designer Services - CAD Drafting Services Mobile Bar Units This category is for the hire of a suitably experienced supplier for the supply of mobile bar units and associated equipment/services, this may include, but is not limited to indoor cantilever bar units, self-contained bar trailers and self-contained shipping container style bars and any associated equipment and/or services. Bar operation can be within venues and outdoor events. The following may also be included as part of the requirement: - Provide clean and serviceable bottle fridges. - Provide secure structures to house the necessary equipment and associated security. - Provide a clean and serviceable draught system with varying styles and number of fonts depended on requirements. - Provide all gas (both 60/40 and 70/30) required for draught system, including as safe storage solution for the cannisters. - Provide appropriate generator(s) suitable for the requirements. - Provide suitable handwash facilities. - Work with Glasgow City Council to design the layout of and the placing of the unit. - Determine any requirement of and provide trackway if necessary. - Undertake the installation and derig of the equipment. - Provide all delivery/collection vehicles with a hi-ab or its own forklift vehicle unless by prior arrangement. - Set up agreed equipment layout ready for GCC to staff, stock and operate. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/007955-2022 | | Notice type | Planning Notice | | Procurement type | Dynamic | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Mar 2022 | | Submission deadline | Not specified | | Future notice date | 17 Apr 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £2,500,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | GLASGOW CITY COUNCIL | | Locality | GLASGOW | | Post town | Glasgow | | Postcode | G2 1DU | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM32 Glasgow City | | Local authority | Glasgow City | | Electoral ward | Anderston/City/Yorkhill | | Westminster constituency | Glasgow North East | | Delivery location | TLM81 East Dunbartonshire, West Dunbartonshire, and Helensburgh and Lomond, TLM82 Glasgow City, TLM83 Inverclyde, East Renfrewshire, and Renfrewshire | ## CPV Codes ### Divisions - 24 - Chemical products - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 32 - Radio, television, communication, telecommunication and related equipment - 34 - Transport equipment and auxiliary products to transportation - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) - 45 - Construction work - 51 - Installation services (except software) - 55 - Hotel, restaurant and retail trade services - 71 - Architectural, construction, engineering and inspection services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 90 - Sewage, refuse, cleaning and environmental services - 92 - Recreational, cultural and sporting services ### Codes - 24613200 - Fireworks - 24955000 - Chemical toilets - 30231300 - Display screens - 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting - 31120000 - Generators - 31122000 - Generator units - 31500000 - Lighting equipment and electric lamps - 31527260 - Lighting systems - 31527270 - Platforms lighting - 32321200 - Audio-visual equipment - 32321300 - Audio-visual materials - 32351200 - Screens - 32351300 - Audio equipment accessories - 34200000 - Vehicle bodies, trailers or semi-trailers - 34220000 - Trailers, semi-trailers and mobile containers - 34221000 - Special-purpose mobile containers - 34223000 - Trailers and semi-trailers - 34223300 - Trailers - 34223330 - Mobile units on trailers - 34928310 - Safety fencing - 34928480 - Waste and rubbish containers and bins - 34953300 - Passenger walkway - 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 39100000 - Furniture - 39150000 - Miscellaneous furniture and equipment - 39151000 - Miscellaneous furniture - 39151300 - Modular furniture - 39153000 - Conference-room furniture - 39156000 - Lounge and reception-area furniture - 39225500 - Pyrotechnics - 39522530 - Tents - 44211110 - Cabins - 44231000 - Made-up fencing panels - 44313100 - Wire-mesh fencing - 44613000 - Large containers - 44613400 - Storage containers - 44613800 - Containers for waste material - 44619000 - Other containers - 45213316 - Installation works of walkways - 45237000 - Stage construction works - 45340000 - Fencing, railing and safety equipment installation work - 45342000 - Erection of fencing - 51800000 - Installation services of metal containers - 55410000 - Bar management services - 71220000 - Architectural design services - 71354100 - Digital mapping services - 71356400 - Technical planning services - 71400000 - Urban planning and landscape architectural services - 71410000 - Urban planning services - 72212321 - Computer-aided design (CAD) software development services - 72224000 - Project management consultancy services - 79413000 - Marketing management consultancy services - 79415000 - Production management consultancy services - 79415200 - Design consultancy services - 79416200 - Public relations consultancy services - 79930000 - Specialty design services - 79952000 - Event services - 79952100 - Cultural event organisation services - 90000000 - Sewage, refuse, cleaning and environmental services - 90500000 - Refuse and waste related services - 90700000 - Environmental services - 90712100 - Urban environmental development planning - 92130000 - Motion picture projection services - 92360000 - Pyrotechnic services - 92621000 - Sports-event promotion services - 92622000 - Sports-event organisation services ## Release History - 24 Mar 2022 at 10:07 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/007955-2022 ## Notice URLs - http://www.glasgow.gov.uk - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=688000 - https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0325ad. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0325ad.json.