--- title: "Supply, Installation & Maintenance Of A Human Resource Information & Payroll System" ocid: "ocds-h6vhtk-0325e3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0325e3" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0325e3.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0325e3.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "PERTH COLLEGE UHI" published: "2022-03-24" --- # Supply, Installation & Maintenance Of A Human Resource Information & Payroll System Buyer: PERTH COLLEGE UHI Current stage: Planning OCID: ocds-h6vhtk-0325e3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0325e3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0325e3.json) ## Summary Perth College UHI is preparing to tender for the supply, installation, and maintenance of a Human Resource Information and Payroll System. The procurement process is currently in the planning stage, with the expected future notice date set for 31 May 2022. This project falls under the services category, specifically focusing on IT services including consulting, software development, and support, with a budget of £200,000. The strategic aim is to acquire a comprehensive system that efficiently manages aspects of HR and payroll across multiple establishments, enhanced by user-friendly functionalities. This tender presents a significant opportunity for businesses specialising in HR technology and services, particularly those that have expertise in holistic HR solutions encompassing payroll, recruitment, and training management systems. Companies that can demonstrate capability in developing intuitive software with robust reporting and compliance features would be well-positioned to compete. Additionally, firms with a strong track record in providing ongoing support and scalable solutions for educational institutions are encouraged to consider this opportunity as a pathway for growth in the public sector market. ## Notice Perth College UHI will be going out to Tender for their HR and Payroll System. We are looking for a holistic system which provides all aspects of HR Management and Payroll, including but not limited to Recruitment, Contract Management, Training & Development, Performance Management, Payroll and Timesheets. Below is an overview of some of the specific HR requirements needed within the chosen system: -Ability to support all elements of multiple posts for individuals, including holiday entitlement and absence tracking bringing into one pay record all evidenced separately on payslips -Ability to calculate pro-rated salary and annual leave for those who work different number of weeks per year -Ability to support multiple cost centres against the establishment -Ability to support more than one Establishment -User-friendly Employee/Management Self Service function -Ability to support multi-level verification -Ability to support training events and training requests from employees which go through a verification process including Managers and HR for approval of costing -Ability to report on all areas of the system without restrictions -Ability to support multiple Salary Grades/Spine Points/Pay Protection/Spot Salary -Ability to support multiple Terms and Conditions -Ability to support the logging, calculating, approval and processing of timesheets which will need to include the ability to recognise enhanced rates of pay depending on when the hours are work/overtime. ### Lot Information Lot 1 Perth College UHI will be going out to Tender for their HR and Payroll System. We are looking for a holistic system which provides all aspects of HR Management and Payroll, including but not limited to Recruitment, Contract Management, Training & Development, Performance Management, Payroll and Timesheets. Below is an overview of some of the specific HR requirements needed within the chosen system: -Ability to support all elements of multiple posts for individuals, including holiday entitlement and absence tracking bringing into one pay record all evidenced separately on payslips -Ability to calculate pro-rated salary and annual leave for those who work different number of weeks per year -Ability to support multiple cost centres against the establishment -Ability to support more than one Establishment -User-friendly Employee/Management Self Service function -Ability to support multi-level verification -Ability to support training events and training requests from employees which go through a verification process including Managers and HR for approval of costing -Ability to report on all areas of the system without restrictions -Ability to support multiple Salary Grades/Spine Points/Pay Protection/Spot Salary -Ability to support multiple Terms and Conditions -Ability to support the logging, calculating, approval and processing of timesheets which will need to include the ability to recognise enhanced rates of pay depending on when the hours are work/overtime. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/008009-2022 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Mar 2022 | | Submission deadline | Not specified | | Future notice date | 30 May 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £200,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PERTH COLLEGE UHI | | Locality | PERTH | | Post town | Perth | | Postcode | PH1 2NX | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM0 Eastern Scotland | | ITL 3 | TLM02 Perth and Kinross, and Stirling | | Local authority | Perth and Kinross | | Electoral ward | Perth City North | | Westminster constituency | Perth and Kinross-shire | | Delivery location | TLM77 Perth and Kinross, and Stirling | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48000000 - Software package and information systems - 48190000 - Educational software package - 48450000 - Time accounting or human resources software package - 48611000 - Database software package - 72000000 - IT services: consulting, software development, Internet and support - 72261000 - Software support services - 79211110 - Payroll management services ## Release History - 24 Mar 2022 at 13:37 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/008009-2022 ## Notice URLs - http://www.perth.uhi.ac.uk - http://www.publiccontractsscotland.gov.uk - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=688017 - https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00464 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0325e3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0325e3.json.