---
title: "Monmouthshire County Council Schools Information Management System (SIMS)"
ocid: "ocds-h6vhtk-0326ba"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0326ba"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0326ba.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0326ba.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "MONMOUTHSHIRE COUNTY COUNCIL"
published: "2022-03-28"
---

# Monmouthshire County Council Schools Information Management System (SIMS)

Buyer: MONMOUTHSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0326ba

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## Summary

The procurement process involves Monmouthshire County Council seeking a Schools Information Management System (SIMS) as a service, necessitated by an urgent contract transition from its current provider, Education Software Solutions Limited (ESS). This initiative, related to IT services, is located in Monmouthshire and falls under the category of services. The tender process is currently in the Award stage, with the award date signed on 25th March 2022. The transition to a software-as-a-service model must be completed within a constrained timeframe to prevent disruption to the schools, as individual schools will directly contract with ESS after the termination of the previous perpetual licence model.

This tender presents substantial growth opportunities for businesses specialising in IT services, particularly those delivering education management software. Companies that can provide reliable software solutions, support services, and transition expertise would be well-suited to compete in the forthcoming competitive tender exercise planned for the future, as the local authority aims to invite bids on an all-Wales basis. With a projected contract duration of 36 months, entities that can meet the critical needs of managing school data efficiently during this transitional phase stand to gain significantly.

## Notice

Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

### Lot Information

Lot 1

Prior to the award of these contracts, the current provider -ESS- had a contract with the local authority under which it provided a perpetual licence to the local authority for the purpose of providing SIMS to the schools in the local authority's area, with associated support services. ESS has now served notice to terminate that contract and requires that, in order to continue provision of SIMS, individual schools must enter into direct contracts with ESS to receive SIMS as software as a service. In order to bring about the transition, the local authority will enter into a Facilitation Agreement "FA" with ESS under which nothing of value is received by ESS and no material services are provided to the local authority; it is purely an administrative arrangement to effect the transition. Each school in the local authority's area will enter into a School Contract "SC" with ESS for the direct provision of SIMS as software as a service, at substantially the same cost as before. The highest value SC is 29359.16GBP and the lowest value SC is 696.90GBP. The schools in the local authority's area whose governing bodies will enter into contracts with ESS are as follows: - Archbishop Rowan Williams CIW Primary - Castle Park Primary - Cantref Primary - Cross Ash Primary - Deri View Primary - Dewstow Primary - Durand Primary - Gilwern Primary - Goytre Fawr Primary - Kymin View Primary - Llandogo Primary - Llanfoist Fawr Primary - Llantilio Pertholey CIW Primary - Llanvihangel Crucorney Primary - Magor CIW Primary - Osbaston CIW Primary - Overmonnow Primary - Pembroke Primary - Raglan CIW VC Primary - Rogiet Primary - St Mary's RC Primary - The Dell Primary - Thornwell Primary - Trellech Primary - Undy Primary - Usk CIW Primary - Ysgol Gymraeg Y Fenni - Ysgol Gymraeg Y Ffin - Caldicot School - Chepstow School - King Henry VIII Comprehensive - Monmouth Comprehensive - Monmouthshire Pupil Referral Service The local authority publishes this notice on behalf of itself and the schools listed above but is not acting as a central purchasing body on behalf of the schools. Additional information: Contract duration: 36 months The FA has no value Individual SCs have a value between 696.90GBP and 29359.16GBP

### Procurement Information

This contract award notice is intended to be a relevant contract award notice pursuant to Reg. 93 - 2, 3 and 4 of the Public Contracts Regulations 2015. It is published on a wholly voluntary basis and without prejudice to the local authority's and the governing body of each individual school's position that no prior publication of a contract notice, and thus no competitive tender exercise, was required in respect of the Facilitation Agreement - FA and/or the individual Schools Contracts - SC.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/008224-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Mar 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 25 Mar 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £29,359 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MONMOUTHSHIRE COUNTY COUNCIL |
| Locality | USK |
| Post town | Newport |
| Postcode | NP15 1GA |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL54 Monmouthshire and Newport |
| Local authority | Monmouthshire |
| Electoral ward | Llanbadoc and Usk |
| Westminster constituency | Monmouthshire |
| Delivery location | TLL21 Monmouthshire and Newport |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EDUCATION SOFTWARE SOLUTIONS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 72260000 - Software-related services
- 72261000 - Software support services
- 72268000 - Software supply services
- 72300000 - Data services
- 72310000 - Data-processing services
- 72320000 - Database services

## Release History

- 28 Mar 2022 at 07:52 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/008224-2022

## Notice URLs

- http://www.monmouthshire.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0326ba. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0326ba.json.