--- title: "Tender for a System incorporating Human Resources, Duties Management & Training Administration" ocid: "ocds-h6vhtk-03286b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03286b" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03286b.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03286b.json" source: "Find A Tender Service" current_stage: "Award" buyer: "WEST MERCIA POLICE" published: "2022-08-17" --- # Tender for a System incorporating Human Resources, Duties Management & Training Administration Buyer: WEST MERCIA POLICE Current stage: Award OCID: ocds-h6vhtk-03286b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03286b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03286b.json) ## Summary The West Mercia Police & Crime Commissioner has issued a tender for a system incorporating Human Resources, Duties Management & Training Administration. This tender, which falls under the services category, is currently active. The Authority specifies the need for a tried and tested solution within the policing environment to minimize operational risks. The contract will initially run for 3 years with a possible extension of 2 x 12 months at the Authority's discretion. This opportunity targets businesses that can provide modern solutions for HR, duties management, and training administration. Companies with experience in software support services and time accounting software packages may find this tender suitable. The procurement method used is an open procedure, with a submission deadline of 27th May 2022. The location for delivery is at WR3 8SP, within the UK region of UKG1. ## Notice The West Mercia Police & Crime Commissioner (the Authority) invited tenders for the provision for and implementation of a system that incorporates Human Resources, Duties Management and Training Administration. The tender was suspended due to not receiving non compliant bids. ### Lot Information Lot 1 The existing HR, DMS and TAS system provides a number of capabilities to West Mercia Police. The Human Resources (HR) element provides the capability for the recording and management of employee records including personal data (name, DOB, address, gender, ethnicity etc), leave, sickness and disciplinary information. The existing system holds details of circa 4,000 employees and contains legacy information of individuals who have left or retired from the organisation. It also allows for reporting to the home office on specific categories. The Duties Management System (DMS) element enables future scheduling of officers and staff, assigning individuals to specific areas or units on a daily, weekly or monthly basis. The Training Administration System (TAS) element provides the capability for the recording and management of training records associated to employees including expiry data. The data contained within this system is central to the effective operation of the force, and as such there is a strong need for this data to be accessible, and to be able to be integrated to a significant number of other systems within West Mercia. The solution will need to be able to broker these data exchanges, to ensure the data within is as interoperable as possible. This tender is seeking a contractor to deliver to the organisation a new, current, modern solution to cater for these business practices and processes. It is required that the successful contractor will (as part of the implementation services) complete a migration of West Mercia data within the current system to the new system Additional information: The Authority expressly reserves the right to make changes to the tendering timetable and accepts no liability should this happen. Interested bidders will be notified of any changes as required Renewal: Initial period of 36 months followed by 2 x 12 months renewals subject to satisfactory performance ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/022812-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 17 Aug 2022 | | Submission deadline | 27 May 2022 | | Future notice date | Not specified | | Award date | 17 Aug 2022 | | Contract period | Not specified | | Recurrence | 60 months | ## Values | Field | Value | | --- | --- | | Tender value | £3,000,000 | | Lots value | £3,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Unsuccessful | | Lots status | Cancelled | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST MERCIA POLICE | | Locality | WORCESTER | | Post town | Worcester | | Postcode | WR3 8SP | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire | | ITL 3 | TLG12 Worcestershire CC | | Local authority | Wychavon | | Electoral ward | North Claines & Salwarpe | | Westminster constituency | Droitwich and Evesham | | Delivery location | TLG1 Herefordshire, Worcestershire and Warwickshire | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48450000 - Time accounting or human resources software package - 72261000 - Software support services ## Release History - 17 Aug 2022 at 13:12 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/022812-2022 - 31 Mar 2022 at 10:39 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/008656-2022 ## Notice URLs - http://www.westmercia.police.uk - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=45438&B=BLUELIGHT ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03286b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03286b.json.