--- title: "YPO - 001109 Office Machines" ocid: "ocds-h6vhtk-032974" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032974" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-032974.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-032974.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "YPO" published: "2022-04-01" --- # YPO - 001109 Office Machines Buyer: YPO Current stage: Tender OCID: ocds-h6vhtk-032974 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032974) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-032974.json) ## Summary The Young People’s Organisation (YPO) is currently conducting a procurement process titled "YPO - 001109 Office Machines" for the supply of office machinery, with a total estimated value of £4,000,000. This contract will be established through a Framework Agreement aimed at serving the education sector, mainly requiring deliveries to YPO’s distribution centre in Wakefield, West Yorkshire. The tender is currently open and will be concluding on 13th May 2022. Key considerations for bidders include quality, delivery and customer service, social value and sustainability, and cost, each weighted according to established criteria. The contract will commence on 1st August 2022, lasting until 31st July 2026, with potential renewal options after 3.5 years, subject to performance evaluations and market conditions. This procurement presents a significant opportunity for suppliers of office machines, especially those specialising in products like trimmers, guillotines, laminators, and shredders. Businesses that have the capability to comply with the quality and service standards outlined in the tender are encouraged to participate. Given the focus on the education market, suppliers who can deliver reliable products that promote sustainability and offer competitive pricing will be particularly well-positioned to succeed in this framework. This tender is a chance for businesses to enhance their market presence while supporting educational institutions throughout the region. ## Notice YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Office Machines for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver both stock into YPO's distribution centre in Wakefield, West Yorkshire and to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer. ### Lot Information Lot 1 - Trimmers This lot will cover trimmers. Goods will be required to be delivered to YPO's distribution centre in Wakefield, West Yorkshire and to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer. Options: The Framework Agreement will cover the period from 1st August 2022 to 31st July 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st August 2022 to 31st July 2026 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. Lot 2 - Guillotines This lot will cover guillotines. Goods will be required to be delivered to YPO's distribution centre in Wakefield, West Yorkshire and to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer. Options: The Framework Agreement will cover the period from 1st August 2022 to 31st July 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st August 2022 to 31st July 2026 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. Lot 3 - Laminators This lot will cover laminators. Goods will be required to be delivered to YPO's distribution centre in Wakefield, West Yorkshire and to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer. Options: The Framework Agreement will cover the period from 1st August 2022 to 31st July 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st August 2022 to 31st July 2026 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. Lot 4 - Binding Machines This lot will cover binding machines. Goods will be required to be delivered to YPO's distribution centre in Wakefield, West Yorkshire and to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer. Options: The Framework Agreement will cover the period from 1st August 2022 to 31st July 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st August 2022 to 31st July 2026 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. Lot 5 - Label Machines This lot will cover label machines. Goods will be required to be delivered to YPO's distribution centre in Wakefield, West Yorkshire and to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer. Options: The Framework Agreement will cover the period from 1st August 2022 to 31st July 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st August 2022 to 31st July 2026 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. Lot 6 - Shredders This lot will cover shredders. Goods will be required to be delivered to YPO's distribution centre in Wakefield, West Yorkshire and to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer. Options: The Framework Agreement will cover the period from 1st August 2022 to 31st July 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st August 2022 to 31st July 2026 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. Lot 7 - Auto-Feed Shredders This lot will cover auto-feed shredders. Goods will be required to be delivered to YPO's distribution centre in Wakefield, West Yorkshire and to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer. Options: The Framework Agreement will cover the period from 1st August 2022 to 31st July 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st August 2022 to 31st July 2026 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/008921-2022 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Apr 2022 | | Submission deadline | 13 May 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Jul 2022 - 31 Jul 2026 | | Recurrence | There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. | ## Values | Field | Value | | --- | --- | | Tender value | £4,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | YPO | | Locality | WAKEFIELD | | Post town | Wakefield | | Postcode | WF2 0XE | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE45 Wakefield | | Local authority | Wakefield | | Electoral ward | Wrenthorpe and Outwood West | | Westminster constituency | Wakefield and Rothwell | | Delivery location | TLE45 Wakefield | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 42 - Industrial machinery ### Codes - 30100000 - Office machinery, equipment and supplies except computers, printers and furniture - 30170000 - Labelling machines - 30191400 - Shredders - 42994230 - Laminators ## Release History - 1 Apr 2022 at 19:17 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/008921-2022 ## Notice URLs - http://www.ypo.co.uk/ - https://procontract.due-north.com/register?ReadForm - https://www.ypo.co.uk/about/customers/permissible-users ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032974. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-032974.json.