--- title: "Digital Preservation and Storage Service" ocid: "ocds-h6vhtk-0329b4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0329b4" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0329b4.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0329b4.json" source: "Find A Tender Service" current_stage: "Award" buyer: "DORSET COUNCIL" published: "2022-06-23" --- # Digital Preservation and Storage Service Buyer: DORSET COUNCIL Current stage: Award OCID: ocds-h6vhtk-0329b4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0329b4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0329b4.json) ## Summary Dorset Council is at the helm of the procurement process for a Digital Preservation and Storage Service aimed at enhancing the archiving capabilities of the Council. The project is categorised under IT services with a primary focus on consulting and software development, set in the UK, specifically Dorchester, with the tender currently at the award stage. Notably, the contract was signed on 24 May 2022, with provisions for an extended term of two years possible after the initial period of three years. The open procurement method encourages broad participation, fostering competitive tenders. This tender presents excellent opportunities for businesses specialising in digital preservation solutions, software development, or IT consultancy. Companies equipped to support multi-user systems with robust digital archiving capabilities, particularly those experienced in collaborating with local government entities, would find this contract well-suited to their offerings. The potential for long-term engagement, owing to the option for contract renewal, can be particularly advantageous for SMEs looking to expand their footprint in public sector contracts. ## Notice The delivery of a digital preservation and storage service for Council archives. Dorset Council's Dorset History Centre is dedicated to collecting and preserving the rich heritage of Dorset and looks after council records as well as personal collections for Dorset Council, Bournemouth, Christchurch and Poole Council. Dorset Council is acting as the lead procurer of the service on behalf of a consortium of other local authorities. The list of current partners is: Dorset History Centre West Sussex Record Office Wiltshire & Swindon History Centre Oxfordshire History Centre Staffordshire Archives Berkshire Record Office Kent Archives Birmingham Archives Portsmouth City Council ### Lot Information Lot 1 Dorset Council is seeking a provider to deliver a digital preservation and storage service for its archives. The Council's Dorset History Centre is dedicated to collecting and preserving the rich heritage of Dorset and looks after council records as well as personal collections for Dorset Council, Bournemouth, Christchurch and Poole Council. The Council is acting as the lead procurer of the service on behalf of a consortium of other local authorities. The list of current partners is: Dorset History Centre West Sussex Record Office Wiltshire & Swindon History Centre Oxfordshire History Centre Staffordshire Archives Berkshire Record Office Kent Archives Birmingham Archives Portsmouth City Council Options: At the end of the initial contract period, there is an option to extend the contract for a further two-year term. Renewal: At the end of the initial 3 year period there will be an option to extend for a further 24 month period, (subject to satisfactory performance and agreement from both parties), making a potential 5 year contract in total. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/017242-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Jun 2022 | | Submission deadline | 4 May 2022 | | Future notice date | Not specified | | Award date | 23 May 2022 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £359,525 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | DORSET COUNCIL | | Locality | DORCHESTER | | Post town | Dorchester | | Postcode | DT1 1XJ | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK6 North Somerset, Somerset and Dorset | | ITL 3 | TLK64 Dorset | | Local authority | Dorset | | Electoral ward | Dorchester West | | Westminster constituency | West Dorset | | Delivery location | TLK2 Dorset and Somerset | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | PRESERVICA | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 23 Jun 2022 at 16:00 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/017242-2022 - 7 Apr 2022 at 13:35 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009388-2022 - 4 Apr 2022 at 13:20 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/008985-2022 ## Notice URLs - https://supplyingthesouthwest.org.uk - https://www.dorsetcouncil.gov.uk - https://www.supplyingthesouthwest.org.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0329b4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0329b4.json.