---
title: "Medical Workforce Electronic Systems"
ocid: "ocds-h6vhtk-032aaa"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032aaa"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-032aaa.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-032aaa.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP"
published: "2024-12-11"
---

# Medical Workforce Electronic Systems

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP  
Current stage: Award  
OCID: ocds-h6vhtk-032aaa

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## Summary

NHS Wales Shared Services Partnership, acting on behalf of Cardiff and Vale University Local Health Board, has initiated an open procedure for the procurement of a Medical Workforce Electronic System. This service contract falls under the information systems or technology planning services category. The tender process commenced on 18th March 2024, with a submission deadline of 17th April 2024. The procurement covers the UKL22 region, and the total contract value is estimated at £900,000. The contract aims to support the Health Board’s vision by enabling real-time capacity and demand planning for medical workforce management. The procurement stage is currently active with detailed requirements specified in the tender documents available via the Bravo e-tenderwales portal.

This tender presents significant opportunities for businesses specialising in healthcare technology solutions, particularly those offering advanced rostering systems that can handle complex staff scheduling and integration with existing health systems. The demand for a flexible, cloud-based system with capabilities to incorporate AI for automated roster design and interoperability with existing databases means that companies with robust IT infrastructure and experience in large-scale deployments would be well-suited. Additionally, firms with expertise in providing solutions that comply with GDPR and can manage sensitive staff data securely would have a competitive advantage in this procurement process.

## Notice

NHS Wales Shared Services Partnership (NWSSP), hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who require a Medical Workforce Electronic System. The Health Board's Workforce team have a vision of an aligned medical and dental workforce to the right place, at right time to deliver the best quality service for the patients in the most cost effective manner. In order to achieve this vision, there is an aim to support capacity and demand planning of medical workforce through live staff level data which will provide a transparent picture of the Health Board's real time medical capacity.

### Lot Information

Lot 1

The Health Board require a Medical and Dental Workforce Electronic System that can sustain the size of the Health Board and provides some if not all (but not limited to) the following criteria/functions; a) allows live Health Board wide coordination of the workforce and real time changes to rota b) roster for both junior and senior clinicians c) allows rota of all on-calls, post on-call, ward cover and hot weeks d) flexible system that can include outpatients, theatres and other elective activity e) simple to complete f) allows for record swaps (either via a coordinator or directly by clinicians) g) direct click through to contact details for the clinicians so that they can be called on their mobile and other devices h) able to book all types of leave and able to highlight potential clashes or lack of cover in advance i) incorporates rules including WTD, excessive hours, shifts patterns etc. j) links with entire workforce which includes substantive to bank workforce k) dedicated app l) Links to internal system for example, Electronic Staff Record (ESR) m) interacts with job plans on external systems that are utilised by the Health Board n) interacts with claim forms for extra shifts o) capacity to access hospital pathways or interoperability with a hospital pathways app p) access to Health Board wide rota q) cloud based system accessible on both PC as well as ipad r) reports are included or configurable to extract data to provide KPI's. s) ability to configure different user accounts/profiles and and levels of access/roles t) potential ability for the rostering system to use AI and current algorithmic technology to 'auto design' rotas based on pre-set departmental or organisations principles with minimal human intervention or manipulation with the ability for automated rostering requests and swap processing." u) Open source format API for example, the ability to link in with existing and future IT interfaces particularly the NDR (National Data Resource) which would enable future workforce and healthcare research and digital improvement. It should also be noted that the Health Board must maintain full control over all data inputted into any rostering system in light of GDPR considerations and restrictions will be required on the ability of any provider to use rota and personal data or the sharing of such data with third parties.

Renewal: Within the 84 months stated above, there is an option to extend for up to twenty four months at the Health Board's sole discretion.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/039928-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Dec 2024 |
| Submission deadline | 17 Apr 2024 |
| Future notice date | Not specified |
| Award date | 22 May 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £900,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,200,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Cancelled |
| Lots status | Cancelled |
| Awards status | Active, Unsuccessful |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP |
| Additional buyers | EDUCATION WORKFORCE COUNCIL |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF24 0AB |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Heath |
| Westminster constituency | Cardiff North |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan, TLL23 Flintshire and Wrexham |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KINGSLEY NAPLEY |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 72222200 - Information systems or technology planning services
- 79100000 - Legal services

## Release History

- 11 Dec 2024 at 13:55 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/039928-2024
- 18 Mar 2024 at 16:22 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/008709-2024
- 25 May 2022 at 07:53 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/014589-2022
- 6 Apr 2022 at 10:45 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009231-2022

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://etenderwales.bravosolution.co.uk
- https://www.etenderwales.bravosolution.co.uk
- https://www.ewc.wales/site/index.php/en
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0403

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032aaa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-032aaa.json.