---
title: "Overall Programme Management Partner - Holiday Activity and Food Programme - 2022/2023"
ocid: "ocds-h6vhtk-032ad3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032ad3"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-032ad3.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-032ad3.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "BIRMINGHAM CITY COUNCIL"
published: "2022-04-07"
---

# Overall Programme Management Partner - Holiday Activity and Food Programme - 2022/2023

Buyer: BIRMINGHAM CITY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-032ad3

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## Summary

Birmingham City Council is seeking a qualified delivery partner for the "Holiday Activity and Food Programme" (HAF) for the financial year 2022/2023. The contract, classified under project management consultancy services, is expected to run from summer 2022 until Easter 2025, with the potential for up to four one-year extensions based on performance and available funding. The procurement is currently at the Tender stage, with submissions due by noon on 25th April 2022. The programme is based in Birmingham, UK, and has a total contract value of approximately £1.65 million, divided into two lots: programme management and food provision management.

This tender presents a significant opportunity for businesses in the consultancy and food supply sectors, particularly those with experience in managing large-scale projects or providing food services to diverse populations. Successful bidders will need to demonstrate effective project management capabilities and value for money. Companies capable of fostering community partnerships and managing logistics for food delivery during school holidays will find this particularly relevant. Engaging with this contract could enhance their business prospects through valuable public sector experience and potential for future collaborations with the Council.

## Notice

The Council requires a new delivery partner(s) to develop, mobilise and coordinate the HAF programme across the city for the next 3 year (from Summer 2022 until Easter 2025) subject to performance and availability of funding. The contract will be split into 2 lots: Lot 1: Overall HAF programme managementLot 2: Overall management of HAF food provision and standards:The contract will be for 1 year with the option to extend four times for an additional 12 months each extension (1+1+1+1), each extension will be subject to available funding and satisfactory performance.

### Lot Information

Overall HAF programme management:

* End to end project management of the HAF programme across the city* Distributing funding via, an electronic grants management service, to Activity Providers to ensure sufficient levels of provision and effective use of limited resources. * Demand management and supply mapping* Providing assurance of the safety and quality standards of Activity Provision * Marketing, communication, and community engagement * Appropriately targeting the programme at the eligible cohort via effective marketing, booking and registration system.* Meeting the DfE's reporting requirements* Maximising the grant by identifying and utilising community assets and existing resources, including volunteers* Working in partnership with key stakeholders in the city

Options: With an option to extend four times for an additional 12 months each extension (1+1+1+1), each extension will be subject to available funding and satisfactory performance

Overall management of HAF food provision and standards:

* The logistical management of the central supply of food to ensure sufficient provision of food across the programme* Providing assurances of the safety and quality standards of all food provision* Procure and manage central food providers in line with the DfE programme and food safety requirements* Ensure that food providers are:o Able to operate during non-term time across Birmingham during the Easter, Summer and Christmas school holidayso Provide meals at a cost of up to PS5 ahead per day (inclusive of all costs)o Able to cook and deliver food across Birmingham to leisure centres, youth clubs, schools etco Able to identify and source facilities to store and prepare food in the cityo Provide nutritional advice, food activities and education to families and activity providerso Able to provide healthy food parcels including recipe cards and/or demos

Options: With an option to extend four times for an additional 12 months each extension (1+1+1+1), each extension will be subject to available funding and satisfactory performance.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/009369-2022 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Apr 2022 |
| Submission deadline | 25 Apr 2022 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,654,801 |
| Lots value | £1,654,801 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BIRMINGHAM CITY COUNCIL |
| Locality | BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B4 7DJ |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Newtown |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | TLG31 Birmingham |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 72224000 - Project management consultancy services
- 79400000 - Business and management consultancy and related services
- 79410000 - Business and management consultancy services

## Release History

- 7 Apr 2022 at 11:33 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009369-2022
- 6 Apr 2022 at 13:49 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009272-2022

## Notice URLs

- http://www.finditinbirmingham.com
- http://www.in-tendhost.co.uk/birminghamcc
- https://in-tendhost.co.uk/birminghamcc
- https://in-tendhost.co.uk/birminghamcc/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032ad3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-032ad3.json.