--- title: "E-Rostering System" ocid: "ocds-h6vhtk-032b04" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032b04" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-032b04.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-032b04.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)" published: "2022-04-07" --- # E-Rostering System Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) Current stage: Planning OCID: ocds-h6vhtk-032b04 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032b04) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-032b04.json) ## Summary The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust, is initiating a tender for the development of an E-Rostering System aimed at improving the alignment of the medical and dental workforce. This procurement falls under the services category, specifically focused on Information systems or technology planning services (CPV code: 72222200). The anticipated communication about this opportunity is set for 1st June 2022, and the project is currently in the planning stage. The proposal will target providers with expertise in the healthcare technology sector, with a focus on systems that can operate in the Cardiff region. This tender presents significant opportunities for businesses specialising in healthcare IT solutions and workforce management systems. Companies capable of developing a robust, cloud-based platform with features like real-time rota management, compliance with GDPR, AI integration for automated scheduling, and user-friendly interfaces would be particularly well-suited to compete. Engaging with the NHS and contributing to the improvement of workforce efficiency in healthcare can be a valuable avenue for growth and collaboration for interested suppliers. ## Notice NHS Wales Shared Services Partnership (NWSSP), hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board in issuing this Prior Information Notice (PIN). The Health Board's Workforce team have a vision of an aligned medical and dental workforce to the right place, at right time to deliver the best quality service for the patients in the most cost effective manner. In order to achieve this vision, there is an aim to support capacity and demand planning of medical workforce through live staff level data which will provide a transparent picture of the Health Board's real time medical capacity. ### Lot Information Lot 1 The Health Board require a Medical and Dental Workforce E-Rostering System that can sustain the size of the Health Board and provides the following key criteria/functions; - allows live Health Board wide coordination of the workforce and real time changes to rota - roster for both junior and senior clinicians - allows rota of all on-calls, post on-call, ward cover and hot weeks - flexible system that can include outpatients, theatres and other elective activity - simple to complete - allows for record swaps (either via a coordinator or directly by clinicians) - direct click through to contact details for the clinicians so that they can be called on their mobile and other devices - able to book all types of leave and able to highlight potential clashes or lack of cover in advance - incorporates rules including WTD, excessive hours, shifts patterns etc. - links with entire workforce which includes substantive to bank workforce - dedicated app - Links to internal system for example, Electronic Staff Record (ESR) interacts with job plans on external systems that are utilised by the Health Board - interacts with claim forms for extra shifts - capacity to access hospital pathways or interoperability with a hospital pathways app - access to Health Board wide rota - cloud based system accessible on both PC as well as ipad - reports are included or configurable to extract data to provide KPI's. - ability to configure different user accounts/profiles and and levels of access/roles - potential ability for the rostering system to use AI and current algorithmic technology to 'auto design' rotas based on pre-set departmental or organisations principles with minimal human intervention or manipulation with the ability for automated rostering requests and swap processing." - Open source format API for example, the ability to link in with existing and future IT interfaces particularly the NDR (National Data Resource) which would enable future workforce and healthcare research and digital improvement. It should also be noted that the Health Board must maintain full control over all data inputted into any rostering system in light of GDPR considerations and restrictions will be required on the ability of any provider to use rota and personal data or the sharing of such data with third parties. Additional information: Any interested parties should email Emma Lane, Senior Procurement Business Manager with their contact details and a short description of their system model. Further details on the project will then follow. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/009321-2022 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Apr 2022 | | Submission deadline | Not specified | | Future notice date | 31 May 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF14 4HH | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Heath | | Westminster constituency | Cardiff North | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72222200 - Information systems or technology planning services ## Release History - 7 Apr 2022 at 07:52 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/009321-2022 ## Notice URLs - http://nwssp.nhs.wales/ourservices/procurement-services/ - https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032b04. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-032b04.json.