--- title: "YPO - 001117 Fleet Management DPS" ocid: "ocds-h6vhtk-032b16" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032b16" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-032b16.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-032b16.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "YPO" published: "2026-03-30" --- # YPO - 001117 Fleet Management DPS Buyer: YPO Current stage: Tender OCID: ocds-h6vhtk-032b16 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032b16) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-032b16.json) ## Summary The current procurement process, initiated by YPO, focuses on a Dynamic Purchasing System (DPS) for fleet management services. Operating from Wakefield, YPO aims to serve the needs of public sector organisations across the UK, including its internal and subsidiary requirements. Under the industry category of transport services, this process is in the tender update stage with an anticipated initial term extending from 1 November 2022 to 31 October 2026, with potential extensions to 24 February 2029. Key documents can be accessed and submitted via YPO's e-tendering portal, and the procurement method follows a restricted procedure under the oversight of public procurement regulations. The final tender submission deadline is on 23 February 2029. This tender presents significant opportunities for businesses specialising in fleet management, transport logistics, and related services. Companies capable of providing innovative and efficient solutions for services such as route management, driver risk management, and vehicle disposal can benefit from the substantial value placed on this contract, which is estimated at £500 million. With a focus on enhancing public sector operations, suppliers with a strong track record in sustainability, operational efficiency, and service delivery will find this an ideal avenue for growth. Collaboration with YPO also opens doors for long-term strategic partnerships in the public sector, promising recurring opportunities to adapt and expand services over the contract's potential seven-year duration. ## Notice YPO are looking for Suppliers to be appointed onto a Dynamic Purchasing System (DPS) for the provision of Fleet Management. The DPS is designed to meet the needs of all public sector organisations which includes YPO's internal requirements and any of YPO's wholly owned associated or subsidiary companies. ### Lot Information Route Management The supplier must be able to supply, implement and support a suitable Route and Transport Planning Solution with aim to improve the contracting authorites optimisation. The solution should be cloud based unless otherwise requested by the customer. The solution should automatically generate a route plan, optimise travel distance, and provide a timeframe for delivery/arrival. Within this, tasks and priorities must be amendable whilst 'on route'. Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date. Driver Risk Management The supplier must be able to supply, implement and support a suitable Driver Risk Management system. The solution should be cloud based unless otherwise requested by the customer. Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date. Managed Stores Day to Day supply chain management, distribution and delivery. * Stores management and logistics - receiving, protecting/monitoring, issuing, and replenishing materials and planning and controlling the movement of materials. * Product selection - evaluating and selecting the most suitable products for the stores * Van stock: including imprest van stock plus lock boxes. Receiving, protecting/monitoring, issuing, and replenishing materials for each van to enable employees to carry out their roles. * Delivery to operative either to van or designated site * Out of hours (emergency services) service - service and specific hours to be specified by each customer at further competition stage. * Collection of parts/stock by operatives as and when required - auditing stock Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date. Fleet & Managed Workshops Part I: Provision of Service Part II: Provision of Site and Services Part III: Provision of Vehicles/Equipment Part IV: Operatives Part V: Provision of Ancillary and Support Services Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date. Managed Workshops Provision of Service Provision of Site and Services Operatives Provision of Ancillary and Support Services Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date. Vehicle and Vehicle Accessory Disposal This category is to provide disposal services for vehicles and vehicle related accessories. Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date. Vehicle Asset Management The supplier must be able to supply, implement and support a suitable Vehicle Asset Management System. The solution should be cloud based unless otherwise requested by the customer. The system must meet customer requirements, which may include: - Driver identification - Temperature monitoring - Vehicle inspection services - Compliance audits - MOT and service preparation and planning - Repair centre management - Supply chain management Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date. Corporate Vehicle Washing The supplier must be able to install a wash bay at the location requested by the Contracting Authority. The supplier must provide a wash bay area that includes: - A variety of volumes and pressures - A wash system built to the height and length as requested by the customer. - Hot and cold temperatures - Lance / brush options - System servicing - Sufficient drainage in line with government regulation - Full compliance with site specifications and standards Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date. Breakdown, Roadside Assistance and Recovery Services The supplier is to provide a nationwide service that includes home start and roadside recover in the event of a breakdown. The service must be available to the contracting authority 24/7 (00:00am - 23:59pm 365 days per year). Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date PCN Management & Driving Licence Checks PCN Management: The supplier will be responsible for managing all costs associated with PCN and reducing PCNs. Driving Licence Checks: The supplier should provide a system that authorises all driving licences. The solution should be cloud based unless otherwise requested by the customer. Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date. Vehicle Livery The supplier is responsible for the supply, application and removal of vehicle livery as determined by the contracting authority. The supplier should be able to facilitate full and partial wraps of vinyl lettering and design on types of fleet. The supplier must have a consultation with the customer to understand the requirements, volume and timescales. Suppliers may be able to provide other types of livery, including but not limited to magnetic (removable) livery. The supplier must have a 3-year lifespan guarantee, unless agreed otherwise with the contracting authority. Any flaws in livery within the guarantee period must be rectified by the supplier where the damage isn't at the fault of the customer. The customer should have a single point of contact throughout the lifetime of the contract. Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date. Driver Training / CPC II.2.4) Description of the procurement Training that falls within this category including (but not limited to) courses such as: - Basic Driver Assessment - Car, Van or SUV - Commercial Vehicles - 4x4 Off Road - 4x4 Off Road Refresher - Advanced Driver Assessment - Initial Course - Refresher Course - Basic Motorcyclist - Advanced Motorcyclist - Initial Course - Refresher Course - Standard Driver Assessment - Initial Course - Refresher Course - Standard Motorcyclist Assessment - Motorcycle Escort - Initial Course - Refresher Course - Speed Awareness Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance). Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/028880-2026 | | Notice type | Planning Notice | | Procurement type | Dynamic | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 30 Mar 2026 | | Submission deadline | 23 Feb 2029 | | Future notice date | 30 Jun 2022 | | Award date | Not specified | | Contract period | 1 Nov 2022 - 23 Feb 2029 | | Recurrence | There is a possibility that this DPS will be renewed after 7 years of the commencement date. | ## Values | Field | Value | | --- | --- | | Tender value | £500,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | YPO | | Locality | WAKEFIELD | | Post town | Wakefield | | Postcode | WF2 0XE | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE45 Wakefield | | Local authority | Wakefield | | Electoral ward | Wrenthorpe and Outwood West | | Westminster constituency | Wakefield and Rothwell | | Delivery location | Not specified | ## CPV Codes ### Divisions - 50 - Repair and maintenance services - 60 - Transport services (excl. Waste transport) ### Codes - 50111000 - Fleet management, repair and maintenance services - 50111100 - Vehicle-fleet management services - 60000000 - Transport services (excl. Waste transport) - 60100000 - Road transport services ## Release History - 30 Mar 2026 at 08:40 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028880-2026 - 20 Feb 2026 at 14:19 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015720-2026 - 26 Aug 2022 at 07:47 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/023867-2022 - 7 Apr 2022 at 10:07 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/009339-2022 ## Notice URLs - http://www.ypo.co.uk/ - http://ypo2.my.site.com/s/Welcome - https://procontract.due-north.com/ - https://www.ypo.co.uk/about/customers/permissible-users ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032b16. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-032b16.json.