--- title: "Provision and Support of a Patient Records Data Solution" ocid: "ocds-h6vhtk-032bd9" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032bd9" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-032bd9.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-032bd9.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "SOUTH EAST COAST AMBULANCE SERVICE NHS FOUNDATION TRUST" published: "2022-04-08" --- # Provision and Support of a Patient Records Data Solution Buyer: SOUTH EAST COAST AMBULANCE SERVICE NHS FOUNDATION TRUST Current stage: Tender OCID: ocds-h6vhtk-032bd9 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032bd9) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-032bd9.json) ## Summary The South East Coast Ambulance Service NHS Trust is currently inviting tenders for the "Provision and Support of a Patient Records Data Solution," an initiative aimed at enhancing digital management and interoperability within the NHS. The procurement is classified under data collection and collation services, and has a total estimated value of £300,000. The tender process is currently active, with submissions due by 12:00 on 9th May 2022, and further bid opening scheduled for the same date at 12:30. The Trust operates across an extensive geographical area covering Kent, Surrey, Sussex, and North East Hampshire, thus necessitating a solution that supports a wide range of data-handling processes related to patient records. This tender presents a significant opportunity for businesses specialising in healthcare data management, software development, and data integration services. Companies with expertise in electronic patient records systems, clinical audit solutions, and secure data management will be particularly well-suited to participate. The contract offers potential upfront growth and recurring revenue through options for extension, which may benefit businesses looking to establish long-term partnerships in the healthcare sector. With the implementation of a holistic data solution, suppliers may also find opportunities to innovate and enhance their service offerings within an evolving digital landscape. ## Notice South East Coast Ambulance Service NHS Trust ("the Trust") currently processes more than 720,000 patient records per annum (electronic and paper) and require the supply, installation, configuration, and delivery of a Trust wide holistic data solution system, which encompasses all processes related to the primary and secondary use requirements for patient data. This is aligned to the wider NHS Strategy for greater integration, interoperability, and digitisation of services and the Trusts Strategy for digital management. The solution needs to incorporate all the Trust's Audit and EOC Audit processes, as well as providing a reporting platform that is available Trust-wide. ### Lot Information Lot 1 Historically patient records are individually reviewed for the purpose of clinical audit. Along with the introduction of an electronic patient records solution (ePCR), a clinical audit data solution was introduced several years ago, to integrate data from paper and electronic records across the Trust into an intuitive database of clinical records for audit and analysis purposes. The Trust require a holistic data solution system, which encompasses all associated processes related to the primary and secondary use requirements for patient data. The system will need to interact with several existing systems including CAD and ePCR, to allow call audits, clinical audits and associated patient records to match to the incident details held. Information captured at the time of 999 and 111 calls will combine with data captured on the patient clinical record to automate the data collection processes and reporting requirements for national auditing and internal audit purposes. Feedback to clinicians, call takers and other Trust departments must also be facilitated through the system. The system must provide access to all Trust staff, through a simple log in process, with robust role-based access controls, visibility of data and secure onward transmission of data . The system must also support full Information Governance/Data Protection legislation requirements. Renewal: Initial 3 year term with options to extend for 2 further 1 year periods ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/009534-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Apr 2022 | | Submission deadline | 9 May 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £300,000 | | Lots value | £300,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOUTH EAST COAST AMBULANCE SERVICE NHS FOUNDATION TRUST | | Locality | CRAWLEY | | Post town | Redhill | | Postcode | RH10 9BG | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ28 West Sussex (North East) | | Local authority | Crawley | | Electoral ward | Langley Green & Tushmore | | Westminster constituency | Crawley | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48100000 - Industry specific software package - 48180000 - Medical software package - 48610000 - Database systems - 48611000 - Database software package - 48612000 - Database-management system - 48613000 - Electronic data management (EDM) - 72310000 - Data-processing services - 72312200 - Optical character recognition services - 72313000 - Data capture services - 72314000 - Data collection and collation services - 72316000 - Data analysis services - 72317000 - Data storage services - 79212200 - Internal audit services - 79212300 - Statutory audit services - 79996100 - Records management ## Release History - 8 Apr 2022 at 15:08 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009534-2022 ## Notice URLs - http://tradeshift.com/supplier/nhs-sbs/ - http://www.secamb.nhs.uk - https://commercialsolutions.bravosolution.co.uk/web/login.shtml ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032bd9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-032bd9.json.