---
title: "Monmouthshire County Council Schools Information Management System (SIMS)"
ocid: "ocds-h6vhtk-032d07"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032d07"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-032d07.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-032d07.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "MONMOUTHSHIRE COUNTY COUNCIL"
published: "2022-04-13"
---

# Monmouthshire County Council Schools Information Management System (SIMS)

Buyer: MONMOUTHSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-032d07

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## Summary

Monmouthshire County Council is seeking to transition the Schools Information Management System (SIMS) from a perpetual licence model to a software-as-a-service model, directly contracting with individual schools in Monmouthshire. The procurement process is classified under IT services and is currently in the Award stage, following a limited procurement method that did not require prior publication of a call for competition. The award of contracts was made on 25 March 2022 for a duration of 36 months with individual contract values ranging from £2,694.04 to £2,763.38. This transition was necessitated by the termination notice served by the existing service provider, Education Software Solutions Limited (ESS), which established a requirement for urgent action to maintain essential school functions.

This tender presents significant opportunities for businesses specializing in educational software and IT support services, particularly those that can ensure continuity of SIMS at comparable pricing. Companies with capabilities in transitioning software solutions, especially those familiar with educational environments, would be well-suited to compete in future competitive tender exercises planned on an all-Wales basis. As the market evolves, there will be potential for providers to engage in pre-tender market testing and to establish contracts directly with schools, thereby facilitating growth within this sector.

## Notice

Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

### Lot Information

Lot 1

Prior to the award of these contracts, the current provider -ESS- had a contract with the local authority under which it provided a perpetual licence to the local authority for the purpose of providing SIMS to the schools in the local authority's area, with associated support services. ESS has now served notice to terminate that contract and requires that, in order to continue provision of SIMS, individual schools must enter into direct contracts with ESS to receive SIMS as software as a service. In order to bring about the transition, the local authority will enter into a Facilitation Agreement "FA" with ESS under which nothing of value is received by ESS and no material services are provided to the local authority; it is purely an administrative arrangement to effect the transition. Each school in the local authority's area will enter into a School Contract "SC" with ESS for the direct provision of SIMS as software as a service, at substantially the same cost as before. The highest value SC is 2763.38GBP and the lowest value SC is 2694.04GBP. The schools in the local authority's area whose governing bodies will enter into contracts with ESS are as follows: - Shirenewton Primary School - Our Lady and St Michael Catholic Primary School The local authority publishes this notice on behalf of itself and the schools listed above but is not acting as a central purchasing body on behalf of the schools. Additional information: Contract duration: 36 months The FA has no value Individual SCs have a value between 2694.04.GBP and 2763.38GBP

### Procurement Information

This contract award notice is intended to be a relevant contract award notice pursuant to Reg. 93 - 2, 3 and 4 of the Public Contracts Regulations 2015. It is published on a wholly voluntary basis and without prejudice to the local authority's and the governing body of each individual school's position that no prior publication of a contract notice, and thus no competitive tender exercise, was required in respect of the Facilitation Agreement - FA and/or the individual Schools Contracts - SC.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/009834-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Apr 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 25 Mar 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £2,763 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MONMOUTHSHIRE COUNTY COUNCIL |
| Locality | USK |
| Post town | Newport |
| Postcode | NP15 1GA |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL54 Monmouthshire and Newport |
| Local authority | Monmouthshire |
| Electoral ward | Llanbadoc and Usk |
| Westminster constituency | Monmouthshire |
| Delivery location | TLL21 Monmouthshire and Newport |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EDUCATION SOFTWARE SOLUTIONS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 72260000 - Software-related services
- 72261000 - Software support services
- 72268000 - Software supply services
- 72300000 - Data services
- 72310000 - Data-processing services
- 72320000 - Database services

## Release History

- 13 Apr 2022 at 08:03 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/009834-2022

## Notice URLs

- http://www.monmouthshire.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032d07. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-032d07.json.