---
title: "Torfaen County Borough Council Schools Information Management System (SIMS)"
ocid: "ocds-h6vhtk-032f82"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032f82"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-032f82.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-032f82.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "TORFAEN COUNTY BOROUGH COUNCIL"
published: "2022-04-22"
---

# Torfaen County Borough Council Schools Information Management System (SIMS)

Buyer: TORFAEN COUNTY BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-032f82

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## Summary

The procurement process involves Torfaen County Borough Council acquiring services related to the Schools Information Management System (SIMS). This falls under the IT services category and is located in Torfaen, UK. The procurement method is characterised as a limited procedure with no prior publication of a call for competition, primarily due to urgency and the absence of competition for technical reasons. In this case, the critical dates include the contract signing on 25 March 2022, and it is expected that future competitive tendering for SIMS will occur on an all-Wales basis.

This tender presents an opportunity for businesses in educational software and support services to expand their operations within the local authority's educational framework. Companies that provide information management solutions, specifically those experienced in transitioning schools to software-as-a-service models, would be well-placed to compete in upcoming tenders. The planned future tender process could open doors for both established software providers and innovative start-ups aiming to enhance educational management systems for schools across Wales.

## Notice

Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

### Lot Information

Lot 1

Prior to the award of these contracts, the current provider -ESS- had a contract with the local authority under which it provided a perpetual licence to the local authority for the purpose of providing SIMS to the schools in the local authority's area, with associated support services. ESS has now served notice to terminate that contract and requires that, in order to continue provision of SIMS, individual schools must enter into direct contracts with ESS to receive SIMS as software as a service. In order to bring about the transition, the local authority will enter into a Facilitation Agreement "FA" with ESS under which nothing of value is received by ESS and no material services are provided to the local authority; it is purely an administrative arrangement to effect the transition. Each school in the local authority's area will enter into a School Contract "SC" with ESS for the direct provision of SIMS as software as a service, at substantially the same cost as before. The highest value SC is 9105.44GBP and the lowest value SC is 615.06GBP. The schools in the local authority's area whose governing bodies will enter into contracts with ESS are as follows: Abersychan Comprehensive School Alternative Home Tuition Blaenavon Heritage VC Primary School Blenheim Road Community Primary School Coed Eva Primary Croesyceiliog Primary Croesyceliog Comprehensive School Crownbridge Special School Cwmbran High School Cwmbran RC Primary School Cwmffrwdoer Primary School Garnteg Primary School George Street Primary & Nursery School Green Meadow Primary School Griffithstown Primary School Henllys JI School Llantarnam Community Primary School Llanyrafon Primary School Maendy Primary School Nant Celyn Primary School New Inn Primary School Padre Pio RC Primary Penygarn Primary School Ponthir Church in Wales Primary School Pontnewydd JI School St Albans RC Comprehensive School St Davids RC JI School West Monmouth Comprehensive School Woodlands Community Primary School Ysgol Bryn Onnen Ysgol Gyfun Gwynllyw Ysgol Gymraeg Cwmbran Ysgol Panteg The local authority publishes this notice on behalf of itself and the schools listed above but is not acting as a central purchasing body on behalf of the schools. Additional information: Contract duration: 36 months The FA has no value Individual SCs have a value between 9105.44.GBP and 615.06GBP

### Procurement Information

This contract award notice is intended to be a relevant contract award notice pursuant to Reg. 93(2), (3) and (4) of the Public Contracts Regulations 2015. It is published on a wholly voluntary basis and without prejudice to the local authority's and the governing body of each individual school's position that no prior publication of a contract notice, and thus no competitive tender exercise, was required in respect of the Facilitation Agreement (FA) and/or the individual Schools Contracts (SC).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/010468-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Apr 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 25 Mar 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £9,105 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | TORFAEN COUNTY BOROUGH COUNCIL |
| Locality | TORFAEN |
| Post town | Newport |
| Postcode | NP4 6YB |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL53 Gwent Valleys |
| Local authority | Torfaen |
| Electoral ward | Pontypool Fawr |
| Westminster constituency | Torfaen |
| Delivery location | TLL16 Gwent Valleys |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EDUCATION SOFTWARE SOLUTIONS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 72260000 - Software-related services
- 72261000 - Software support services
- 72268000 - Software supply services
- 72300000 - Data services
- 72310000 - Data-processing services
- 72320000 - Database services

## Release History

- 22 Apr 2022 at 11:30 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/010468-2022

## Notice URLs

- http://www.torfaen.gov.uk
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032f82. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-032f82.json.