---
title: "Hybrid Mail (Off-Site) Services"
ocid: "ocds-h6vhtk-032f83"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032f83"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-032f83.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-032f83.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "BRIDGEND COUNTY BOROUGH COUNCIL"
published: "2022-04-22"
---

# Hybrid Mail (Off-Site) Services

Buyer: BRIDGEND COUNTY BOROUGH COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-032f83

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032f83)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-032f83.json)

## Summary

The Bridgend County Borough Council is currently seeking bids for its tender titled "Hybrid Mail (Off-Site) Services", part of the electronic mail services industry. This procurement process, initiated on 22nd April 2022, is at the planning phase, with the submission deadline set for 23rd May 2022. The total budget for the contract is approximately GBP 960,000, covering a service period from 1st April 2022 to 28th February 2025, with an option to extend for an additional year. Interested parties can apply via the eTender Wales platform, where further documentation is available.

This tender presents substantial growth opportunities for businesses engaged in electronic mail and postal services. Companies that have experience in hybrid mail operations, particularly those capable of managing a high volume of correspondence and innovative in digital solutions, would be well-suited to compete. The consistent demand for such services, evidenced by Bridgend CBC's ongoing requirement during and post-Covid-19, signals a stable market for potential suppliers. This contract not only allows for participation in ongoing civic service arrangements but also the possibility of long-term collaboration with a regional authority.

## Notice

Bridgend CBC have used a provider for Hybrid Mail (Off Site) Services for the previous eight years, and are running an invitation to tender to supply hybrid mail for the next three years. Bridgend CBC introduced hybrid mail to reduce the amount of on site printing, reduce administration, and to eliminate the requirement for a courier service between different buildings. The ability to print end of year council tax and housing benefit letters has reduced the need for printing approximately 60,000 letters and the administration of packing 60,000 envelopes over a two week period in March each year. During the Covid-19 pandemic over the last twenty two months, the ability for officers to continue to distribute letters to customers and stakeholders, whilst working from home, by printing to the hybrid mail print driver installed locally on each laptop has been a massive benefit to the business as officers moved seamlessly to working from home. Volume of letters sent to our provider has remained pretty consistent over the last four years at around half a million items per annum, as has annual spend of approximately GBP 240,000.

### Lot Information

Lot 1

Please see procurement documentation for more information

Renewal: with the option to extend for 12 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/010469-2022 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Apr 2022 |
| Submission deadline | 23 May 2022 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 31 Mar 2022 - 28 Feb 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £960,000 |
| Lots value | £960,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BRIDGEND COUNTY BOROUGH COUNCIL |
| Locality | BRIDGEND |
| Post town | Cardiff |
| Postcode | CF31 4WB |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Bridgend |
| Electoral ward | Bridgend Central |
| Westminster constituency | Bridgend |
| Delivery location | TLL17 Bridgend and Neath Port Talbot |

## CPV Codes

### Divisions

- 64 - Postal and telecommunications services

### Codes

- 64000000 - Postal and telecommunications services
- 64110000 - Postal services
- 64112000 - Postal services related to letters
- 64200000 - Telecommunications services
- 64216120 - Electronic mail services

## Release History

- 22 Apr 2022 at 11:31 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/010469-2022

## Notice URLs

- http://www.bridgend.gov.uk
- https://etenderwales.bravosolution.co.uk
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417
- https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120660

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-032f83. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-032f83.json.