---
title: "Schools Information Management Systems (SIMS)"
ocid: "ocds-h6vhtk-033129"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033129"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-033129.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-033129.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "MERTHYR TYDFIL COUNTY BOROUGH COUNCIL ON BEHALF OF ITSELF AND THE SCHOOLS LISTED IN THIS NOTICE"
published: "2022-04-28"
---

# Schools Information Management Systems (SIMS)

Buyer: MERTHYR TYDFIL COUNTY BOROUGH COUNCIL ON BEHALF OF ITSELF AND THE SCHOOLS LISTED IN THIS NOTICE  
Current stage: Award  
OCID: ocds-h6vhtk-033129

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## Summary

The procurement process involves Merthyr Tydfil County Borough Council, acting on behalf of numerous local schools, for the provision of Schools Information Management Systems (SIMS). This tender falls under the IT services industry category and is located in Merthyr Tydfil. As of 25th March 2022, the contract has been awarded, having transitioned from an existing supply model to a Software as a Service approach with the current provider, Education Software Solutions Limited (ESS). The value of individual contracts varies from GBP 673.50 to GBP 15,376.20 over a duration of three years, and the procurement method used was a limited, non-competitive process due to urgent requirements.

This tender presents significant opportunities for software providers specialising in education management systems, particularly those experienced in providing software as a service (SaaS) solutions. Companies aiming to compete in future tenders should prepare to demonstrate their capability in delivering similar services, including systems integration and support, at competitive pricing. With pre-tender market testing expected to commence soon, it is a valuable time for potential bidders to engage with the contracting authority and understand upcoming needs within the education sector.

## Notice

Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

### Lot Information

Lot 1

Prior to the award of these contracts, the current provider (ESS) had a contract with the local authority under which it provided a perpetual licence to the local authority for the purpose of providing SIMS to the schools in the local authority's area, with associated support services. ESS has now served notice to terminate that contract and requires that, in order to continue provision of SIMS, individual schools must enter into direct contracts with ESS to receive SIMS as software as a service. In order to bring about the transition, the local authority will enter into a Facilitation Agreement ("FA") with ESS under which nothing of value is received by ESS and no material services are provided to the local authority; it is purely an administrative arrangement to effect the transition. Each school in the local authority's area will enter into a School Contract ("SC") with ESS for the direct provision of SIMS as software as a service, at substantially the same cost as before. The highest value SC is GBP15376.20 and the lowest value SC is GBP673.50. The schools in the local authority's area whose governing bodies will enter into contracts with ESS are as follows: Abercanaid Primary School Afon Taf High School Bedlinog Primary School Bishop Hedley RC High School Caedraw Primary School Cyfarthfa High School Cyfarthfa Park Primary Dowlais Primary School Edwardsville Primary School Gellfaelog Primary School Goetre Primary School Greenfield Special School Gwaunfarren Primary School Heolgerrig Community School Lawb Provision Pantysgallog Primary School Pen-y-dre High School St Aloysius RC Primary School St Illtyds RC Primary School St Marys RC Primary School Trelewis Primary School Troedyrhiw Community Primary School Twynrodyn Community School Ynysowen Community Primary School Ysgol Gymraeg Rhyd-y-grug Ysgol Gynradd Coed Y Dderwen Ysgol Santes Tudful Ysgol Y Graig Primary School The local authority publishes this notice on behalf of itself and the schools listed above but is not acting as a central purchasing body on behalf of the schools. Additional information: Contract duration: 36 months

### Procurement Information

This contract award notice is intended to be a relevant contract award notice pursuant to Reg. 93(2), (3) and (4) of the Public Contracts Regulations 2015. It is published on a wholly voluntary basis and without prejudice to the local authority's and the governing body of each individual school's position that no prior publication of a contract notice, and thus no competitive tender exercise, was required in respect of the Facilitation Agreement (FA) and/or the individual Schools Contracts (SC).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/010891-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Apr 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 25 Mar 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MERTHYR TYDFIL COUNTY BOROUGH COUNCIL ON BEHALF OF ITSELF AND THE SCHOOLS LISTED IN THIS NOTICE |
| Locality | MERTHYR TYDFIL |
| Post town | Cardiff |
| Postcode | CF48 4TQ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Merthyr Tydfil |
| Electoral ward | Plymouth |
| Westminster constituency | Merthyr Tydfil and Aberdare |
| Delivery location | TLL15 Central Valleys |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EDUCATION SOFTWARE SOLUTIONS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 72260000 - Software-related services
- 72261000 - Software support services
- 72268000 - Software supply services
- 72300000 - Data services
- 72310000 - Data-processing services
- 72320000 - Database services

## Release History

- 28 Apr 2022 at 07:57 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/010891-2022

## Notice URLs

- http://www.merthyr.gov.uk
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0347

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033129. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-033129.json.