--- title: "Digital Evidence Management System" ocid: "ocds-h6vhtk-03348c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03348c" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-03348c.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-03348c.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "CHESHIRE CONSTABULARY ON BEHALF OF THE POLICE AND CRIME COMMISSIONER FOR CHESHIRE" published: "2022-05-05" --- # Digital Evidence Management System Buyer: CHESHIRE CONSTABULARY ON BEHALF OF THE POLICE AND CRIME COMMISSIONER FOR CHESHIRE Current stage: Planning OCID: ocds-h6vhtk-03348c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03348c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-03348c.json) ## Summary The Police and Crime Commissioner for Cheshire (PCC) and the Chief Constable of Cheshire (CC) are embarking on a procurement process to implement a Digital Evidence Management System (DEMS). This tender, classified under software package and information systems, is in the planning stage as of May 5, 2022. Key dates in the proposed timeline include the issuance of the Invitation to Tender (ITT) between May 20 and May 27, 2022, and a tender submission deadline of July 1, 2022. The delivery location for the contract will be Winsford, Cheshire, with an estimated contract value of £3,000,000 and a delivery address in the UKD6 region. This tender presents significant opportunities for businesses specialising in software development, particularly those with expertise in digital evidence management and integration with third-party policing systems. Companies that can deliver compliant and innovative solutions to enhance police operation efficiency would be well-positioned to compete. The PCC and CC are welcoming bids from all suppliers, including consortiums, making this an ideal chance for technology firms to support public safety digitisation initiatives. ## Notice The Police and Crime Commissioner for Cheshire (the "PCC") and the Chief Constable of Cheshire (CC) are working on a project to implement a reliable and robust Digital Evidence Management System (DEMS) providing corroboration and best evidence to support prosecutions. The DEMS should be capable of ingesting, processing and delivering playable digital media from multiple sources. The new system should have the ability to integrate with third party policing systems e.g. Record Management System, Command and Control, Digital Video Interview Recording. The DEMs will provide a direct digital secure interface with the Crown Prosecution Service (CPS) and other key recognised criminal justice practitioners for digital evidence sharing, significantly reducing the volume of manual activities and discs produced. This will lead to a reduction of risk to the Force (potential lost discs) and efficiency savings (reduced time spent burning and transporting discs). ### Lot Information Lot 1 The Police and Crime Commissioner for Cheshire (the "PCC") and the Chief Constable of Cheshire (CC) are working on a project to implement a reliable and robust Digital Evidence Management System (DEMS) providing corroboration and best evidence to support prosecutions. The new DEMS will provide capabilities and functionality currently unavailable to officers and investigators and represents an opportunity to modernise its end to end criminal justice process (from point of initial investigation through to positive justice outcome) and in doing so provide a range of business benefits. The DEMS should be capable of ingesting, processing and delivering playable digital media from multiple sources. The system should allow for simultaneous working with multiple users logging in, searching, accessing, media playback, editing and exporting of evidence in a highly reliable, auditable and timely manner. This functionality is required if the media has been grouped under one case with multiple users being able to access the case and work with the media simultaneously. It is important that PCC and CC are able to review and action media quickly. The agreed service levels should be consistently maintained. The new system should have the ability to integrate with third party policing systems e.g. Record Management System, Command and Control, Digital Video Interview Recording and meet the Design Principles Digital Evidence Sharing Blueprint supporting the NPCC Policing Strategy 2030. The DEMs will provide a direct digital secure interface with the Crown Prosecution Service (CPS) and other key recognised criminal justice practitioners for digital evidence sharing, significantly reducing the volume of manual activities and discs produced. This will lead to a reduction of risk to the Force (potential lost discs) and efficiency savings (reduced time spent burning and transporting discs). The PCC and CC are open to bids from all suppliers including consortiums. Please wait for the contract notice and tender to be issued. Please note this is a PIN notice to alert the market that the PCC intends to initiate a tender process in the next few months in line with the proposed procurement timeline outlined below. A draft specification is attached for information purposes only. The final specification will be issued with the tender opportunity. Please do not try to submit tender responses against this PIN. The specification and procurement timeline is for information only at this stage. Proposed procurement timeline; Issue ITT 20th - 27th May 2022 Clarification Deadline 24th June 2022 Deadline for receipt of Tenders 1st July 2022 Evaluation 1st - 29th July 2022 Demonstrations 1st - 12th August 2022 Preferred Bidder Identified 15th - 17th August 2022 Standstill Period 18th - 28th August 2022 Contract Award 29th August - 2nd September Implementation starts 7th September 2022 Additional information: Please note this is a PIN notice to alert the market that the PCC intends to initiate a tender process in the next few months in line with the proposed procurement timeline outlined below. A draft specification is attached for information purposes only. The final specification will be issued with the tender opportunity. Please do not try to submit tender responses against this PIN. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/011759-2022 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 5 May 2022 | | Submission deadline | Not specified | | Future notice date | 26 May 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £3,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CHESHIRE CONSTABULARY ON BEHALF OF THE POLICE AND CRIME COMMISSIONER FOR CHESHIRE | | Locality | WINSFORD, CHESHIRE | | Post town | Crewe | | Postcode | CW7 2UA | | Country | England | | ITL 1 | TLD North West (England) | | ITL 2 | TLD6 Cheshire | | ITL 3 | TLD63 Cheshire West and Chester | | Local authority | Cheshire West and Chester | | Electoral ward | Winsford Over & Verdin | | Westminster constituency | Mid Cheshire | | Delivery location | TLD6 Cheshire | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 48100000 - Industry specific software package - 48170000 - Compliance software package - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 5 May 2022 at 16:41 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/011759-2022 ## Notice URLs - http://www.cheshire.police.uk - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=46736&B=BLUELIGHT - https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/33132 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-03348c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-03348c.json.