--- title: "Tender for a Storage & Distribution Service" ocid: "ocds-h6vhtk-033538" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033538" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-033538.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-033538.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)" published: "2022-05-09" --- # Tender for a Storage & Distribution Service Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) Current stage: Tender OCID: ocds-h6vhtk-033538 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033538) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-033538.json) ## Summary NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, is currently conducting an open tender for a Storage & Distribution Service aimed at managing the storage and distribution of public health information resources across Wales. The procurement process is in the active tender stage, with submissions accepted until 10th June 2022. The contract, classified under storage and warehousing services, is expected to span a duration of 720 days, with the possibility of a 12-month renewal. Bidders must submit their proposals electronically via the designated eTenderwales platform. This procurement presents an excellent opportunity for businesses specialising in warehousing, logistics, and supply chain management to engage in a significant contract with a public health organisation. Companies that excel in efficient stock management, cost-effective distribution, and have experience in handling health-related resources would be particularly well-positioned to compete. Successful bidders will be playing a critical role in ensuring that health information is delivered accurately and on time to professionals and the public in Wales, driving potential for future growth and partnership within the public sector. ## Notice PHW is seeking a single provider specialising in warehousing, distribution, and fulfilment to manage the ongoing storage and distribution of a wide range of public health information resources to professionals and public across Wales. The key contract outcome being sought is that customers who order health information resources from PHW will have their orders fulfilled accurately and efficiently by the supplier in line with agreed key performance indicators (KPIs). ### Lot Information Lot 1 The successful contractor will receive stocks of finished resources from printers and other organisations, store them in a safe location efficient for distribution across Wales, receive orders for resources from professionals and others across Wales via PHW, accurately process them in a cost-efficient manner for shipping, and arrange the timely dispatch and be accountable for delivery to a wide range of sites across Wales. The contractor will be required to manage stock levels efficiently, either by using the current online ordering system 'Ecwid' or with an acceptable alternative solution which would be provided by the contractor, including identifying optimum levels for each type of stock to minimise storage costs whilst maintaining customer responsiveness, and providing regular, accurate stock reports. The system chosen will have to allow monitoring to trigger new stock/ prints for each division in PHW. Both Health Protection and Health Improvements will be using this chosen system. In addition, the physical resources will be stored in the same place. The specific contract outcomes being sought are that: Resources are received by the contractor in good order and stored safely in one or more geographical location/s which allows for easy and effective distribution to our customers across Wales. The contractor must operate an efficient stock management system which identifies and manages to the optimum level of storage for each type of resource, taking into account forecasted customer demand, print turnaround times and storage costs. Picking and packing of resources is highly accurate and dispatched to the correct address within agreed timeframes. Resources are received on time by the customer through an effective distribution service(s), based on agreed standards. There is effective communication with PHW and customers via PHW's online ordering system (or alternative offered) and other methods of communication to ensure the customer remains informed of progress against their order and to enable prevention and solution of issues and queries. Should there be a change in contractor as a result of this process, there is an expectation that there will be a smooth transition from the existing supplier of these services to ensure full business continuity. PHW will need t be informed of this as early as possible The overall service is delivered efficiently and economically Public Health Wales are interested in implementing the current Ecwid system or an acceptable alternative solution that would be provided by the contractor. Renewal: Optional 12 month extension available ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/011931-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 9 May 2022 | | Submission deadline | 10 Jun 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF15 7QZ | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL51 Central Valleys and Bridgend | | Local authority | Rhondda Cynon Taf | | Electoral ward | Taff's Well | | Westminster constituency | Cardiff North | | Delivery location | TLL Wales | ## CPV Codes ### Divisions - 63 - Supporting and auxiliary transport services; travel agencies services ### Codes - 63120000 - Storage and warehousing services ## Release History - 9 May 2022 at 07:57 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/011931-2022 ## Notice URLs - http://nwssp.nhs.wales/ourservices/procurement-services/ - https://etenderwales.bravosolution.co.uk/web/login.shtml - https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221 - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=121062 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033538. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-033538.json.