---
title: "The provision and support of a Fleet Management System"
ocid: "ocds-h6vhtk-033634"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033634"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-033634.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-033634.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "POLICE,FIRE & CRIME COMMISSIONER FOR STAFFORDSHIRE"
published: "2022-06-17"
---

# The provision and support of a Fleet Management System

Buyer: POLICE,FIRE & CRIME COMMISSIONER FOR STAFFORDSHIRE  
Current stage: Tender  
OCID: ocds-h6vhtk-033634

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033634)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-033634.json)

## Summary

The Police, Fire & Crime Commissioner for Staffordshire is seeking bids for the provision and support of a Fleet Management System, classified under vehicle-fleet management services. The procurement, initiated through an open tender method, is currently in the tendering stage. The deadline for submission has been extended to 20th June 2022. The contract is estimated at £350,000 and is intended for a system that will assist the joint transport department of Staffordshire Police and Fire & Rescue, with operations based in Stafford, UK.

This tender presents a significant opportunity for businesses specialising in software solutions and fleet management services. Companies that provide comprehensive, end-to-end management systems, with capabilities for data collection and system interfacing, would be particularly well-suited to compete. Furthermore, enterprises that can demonstrate innovative solutions to enhance operational efficiency and reporting would be highly valued in this bidding process, aligning with the contracting authority's objectives for improved productivity and reduced vehicle downtime.

## Notice

The Contracting Authority is seeking an OTS comprehensive end to end fleet management system for use by the joint transport dept for both Staffordshire Police and Fire & Rescue. The following high-level objectives are expected to be achieved -To enable the capture and reporting of whole life operating costs -To facilitate and manage workshop productivity effectively -By effective data collection and management, minimise vehicle downtime and increase vehicle utilisation -Operate in a logical and simple manner, keeping administration low cost, intuitive and effective -By excellent reporting and visibility of data improve operational efficiency and safety. -Meet and exceed the duty of care responsibilities to users -Provide a comprehensive suite of high-level strategic reports -Ability to interface with other systems

### Lot Information

Lot 1

The Contracting Authority is seeking an 'Off the Shelf' comprehensive end to end fleet management system for use by the joint transport dept for both Staffordshire Police and Fire & Rescue. The following high-level objectives are expected to be achieved. - To enable the capture and reporting of whole life operating costs. - To facilitate and manage workshop productivity effectively. - By effective data collection and management, minimise vehicle downtime and increase vehicle utilisation. - Operate in a logical and simple manner, keeping administration low cost, intuitive and effective. - By excellent reporting and visibility of data improve operational efficiency and safety. - Meet and exceed the duty of care responsibilities to users. - Provide a comprehensive suite of high-level strategic reports which can be drilled down into specific detail, ranging from vehicle availability to stock management and SMR cost to allow for the analysis of efficiency and measurement of productivity. - Ability to interface with other systems (ie. finance, insurance, fuel). - Work with a provider who is continually developing innovative solutions. Additional information: Estimated values provided relate to the maximum possible duration of the proposed contract, which therefore includes the optional extension period.

Renewal: The proposed Contract shall be for an initial period of three years with the option at the discretion of the Contracting Authority to extend for a further three periods of up to twelve months each. Estimated Contract Value has been based on the full six year potential term.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/016652-2022 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Jun 2022 |
| Submission deadline | 10 Jun 2022 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £350,000 |
| Lots value | £350,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | POLICE,FIRE & CRIME COMMISSIONER FOR STAFFORDSHIRE |
| Locality | STAFFORD |
| Post town | Stoke-on-Trent |
| Postcode | ST18 0YY |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG24 Staffordshire CC |
| Local authority | Stafford |
| Electoral ward | Milwich |
| Westminster constituency | Stone, Great Wyrley and Penkridge |
| Delivery location | TLG2 Shropshire and Staffordshire |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 50 - Repair and maintenance services

### Codes

- 48000000 - Software package and information systems
- 48781000 - System management software package
- 50111100 - Vehicle-fleet management services
- 50111110 - Vehicle-fleet-support services

## Release History

- 17 Jun 2022 at 10:56 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/016652-2022
- 26 May 2022 at 08:42 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/014705-2022
- 10 May 2022 at 15:41 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/012183-2022

## Notice URLs

- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=46907&B=BLUELIGHT
- https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/31727

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033634. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-033634.json.