--- title: "Desk Booking System" ocid: "ocds-h6vhtk-033784" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033784" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-033784.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-033784.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)" published: "2022-05-13" --- # Desk Booking System Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) Current stage: Planning OCID: ocds-h6vhtk-033784 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033784) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-033784.json) ## Summary The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, is planning to procure a Desk Booking System as part of its efforts to implement a single digital solution by late 2022. The procurement falls under the industry category of software packages and information systems (CPV code: 48000000) and is currently in the planning stage. Interested suppliers are invited to a virtual engagement day on 13th or 17th June 2022 to demonstrate their solutions. The delivery address for the contract will be in the UK. This tender presents significant opportunities for businesses specialising in software development, particularly those with experience in creating intelligent booking systems. Companies that offer cloud-based solutions with features such as real-time availability, user check-in functionalities, and integration with existing systems like Microsoft Outlook would be particularly well-positioned to compete successfully in this procurement process. Engaging with this tender could bolster market presence and foster partnerships within the public health sector. ## Notice In line with Procurement regulations, NWSSP are exploring market service offerings with the aim of implementing a solution in 2022. NWSSP are looking to contract on a single digital solution. Interested suppliers are invited to attend a virtual engagement day to demonstrate their solutions on either Monday 13th June or Friday 17th June 2022. If you are interested in demonstrating your solution on one of these dates, then please note your interest in this notice and you will be contacted in order to ascertain suitability. ### Lot Information Lot 1 The system is required to have the following functionality: The system will enable users to view desk / meeting room availability for a given date / time across all locations. The system will preferably display desk / meeting room availability via a 'floor plan' display (as opposed to a list of rooms, desks etc.), to provide users with a highly visual view of desk / meeting room utilisation. The system will provide users with a 'real time' view of desk / meeting room availability. The system will ensure users can readily identify booked vs. unbooked desks / meeting rooms (e.g. colour coding). For desks / meeting rooms that are already booked, the system will display relevant details of the member of staff who has booked that desk / meeting room (e.g. name, email address etc.) The system will allow users to 'self-serve' book a desk / meeting room for a full day, half-day or specific amount of time. The system will be able to display the specific configuration / equipment setup for each desk / meeting room - for example, whether the desk has a desk riser, docking station type etc. Users will be able to access the system via web browser or mobile device. The system will be browser and device-agnostic. The system will be cloud hosted. The system should support Active Directory (AD) integration, to enable users to sign-in with their existing NHS Wales (NADEX) credentials The system should support integration to Microsoft Outlook, to provide visibility and updates meeting room calendars to show availability in MS Outlook. The system will support areas to be grouped into zones / departments, with the ability for named admins to oversee the management of each zone. The system will require users to 'check in' to a booked (or vacant) desk. The system will require users to 'check in' to a booked (or vacant) meeting room. If meeting room 'check in' is permissible, system should allow users other than the member of staff who booked the meeting room to 'check in' to the meeting room. The system will 'release' booked desks / meeting rooms after a certain amount of time, if the individual who has booked that space does not 'check in' within a set (configurable) time. The system should be able to support 'ad hoc' check in (i.e. users booking in to a vacant desk / meeting room) via a dedicated interactive departmental / building display - for example, a display based in building or department reception area showing the desk / meeting room availability of that area. The system will be able to display / report in 'real time' a list of staff who have 'checked in' to a specific building / location. These lists will support the 'rollcall' procedure in the event of a fire evacuation. The system will allow admins to associate specific metadata with individual users - e.g. first aiders, fire wardens - so it is possible to identify where these are sat in the event of an emergency incident. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/012518-2022 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 13 May 2022 | | Submission deadline | Not specified | | Future notice date | 17 Jul 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF15 7QZ | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL51 Central Valleys and Bridgend | | Local authority | Rhondda Cynon Taf | | Electoral ward | Taff's Well | | Westminster constituency | Cardiff North | | Delivery location | TLL Wales | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 13 May 2022 at 14:31 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/012518-2022 ## Notice URLs - http://nwssp.nhs.wales/ourservices/procurement-services/ - https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=121286 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033784. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-033784.json.