---
title: "Oxfordshire Fire & Rescue Service: Availability Management, Rostering & Payroll System"
ocid: "ocds-h6vhtk-033817"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033817"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-033817.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-033817.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "OXFORDSHIRE COUNTY COUNCIL"
published: "2022-05-16"
---

# Oxfordshire Fire & Rescue Service: Availability Management, Rostering & Payroll System

Buyer: OXFORDSHIRE COUNTY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-033817

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-033817.json)

## Summary

The Oxfordshire County Council is currently seeking suppliers for the "Availability Management, Rostering & Payroll System" tender. This procurement falls within the services category, specifically covering software programming and consultancy services, and takes place in Oxford, UK. The tender process is currently in the active stage, with the deadline for submissions on 22nd June 2022, at 10:00 AM. Interested parties should prepare their proposals for submission via electronic means, with potential for contract renewal extending to an additional three years beyond the initial contract end date of 31st October 2025.

This tender presents a significant opportunity for businesses specialising in software development and consulting, particularly those with experience in systems related to operational management within public sector organisations. Companies that focus on cloud-based solutions, as well as those experienced in developing payroll and rostering systems, would be particularly well-suited to compete and grow through this contract. With the ongoing collaboration among multiple fire authorities, successful bidders could establish long-term relationships that extend beyond a single contract.

## Notice

Oxfordshire County Council's Fire and Rescue Service is currently collaborating with Berkshire Fire Authority and Buckinghamshire and Milton Keynes Fire Authority to work towards operational alignment between the three services. In the longer term, we intend this to involve the alignment of operations related systems and software that are common requirements to the three services. Oxfordshire Fire and Rescue Service currently use a Gartan Technologies solution, comprised of three 'modules': * On Call Availability Management System. This system references user-defined crewing rules against available employees and their skills / competencies to flag Fire Service resources as available, available without BA and unavailable. The status of each resource is then shared to our control room (Thames Valley Fire Control) via an interface with their Command & Control system (Capita Vision 4). Staff contracted hours / rota obligations are entered into the system to ensure contractual obligations are met. Staff can enter booking codes to; provide additional cover, book annual leave, book sick etc. * On Call Payroll System This system is used by all on call, day crewing and other wholetime members of staff who undertake on call duties to claim positive hours payments. It is also used to calculate standby hours. On call staff are expected to attend a drill night once a week, this system records their attendance and has the ability to run reports on attendance and catch-up drills for performance management purposes. On a monthly basis, a payfile (XML) is exported, containing employee ID number, payment type codes and number of hours worked for each payment type code. This is then uploaded to our employee payroll system which calculates the financial value of hours worked. * Wholetime Rostering System This system references user-defined crewing rules for Officer rotas and Wholetime firefighters based on their local rota patterns. User accounts (including support staff and administrators): * On Call Availability Management System.

### Lot Information

Lot 1

Oxfordshire County Council's Fire and Rescue Service is currently collaborating with Berkshire Fire Authority and Buckinghamshire and Milton Keynes Fire Authority to work towards operational alignment between the three services. In the longer term, we intend this to involve the alignment of operations related systems and software that are common requirements to the three services. Oxfordshire Fire and Rescue Service currently use a Gartan Technologies solution, comprised of three 'modules': * On Call Availability Management System. This system references user-defined crewing rules against available employees and their skills / competencies to flag Fire Service resources as available, available without BA and unavailable. The status of each resource is then shared to our control room (Thames Valley Fire Control) via an interface with their Command & Control system (Capita Vision 4). Staff contracted hours / rota obligations are entered into the system to ensure contractual obligations are met. Staff can enter booking codes to; provide additional cover, book annual leave, book sick etc. * On Call Payroll System This system is used by all on call, day crewing and other wholetime members of staff who undertake on call duties to claim positive hours payments. It is also used to calculate standby hours. On call staff are expected to attend a drill night once a week, this system records their attendance and has the ability to run reports on attendance and catch-up drills for performance management purposes. On a monthly basis, a payfile (XML) is exported, containing employee ID number, payment type codes and number of hours worked for each payment type code. This is then uploaded to our employee payroll system which calculates the financial value of hours worked. * Wholetime Rostering System This system references user-defined crewing rules for Officer rotas and Wholetime firefighters based on their local rota patterns. User accounts (including support staff and administrators): * On Call Availability Management System.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/012665-2022 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 May 2022 |
| Submission deadline | 22 Jun 2022 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | OXFORDSHIRE COUNTY COUNCIL |
| Locality | OXFORD |
| Post town | Oxford |
| Postcode | OX1 1ND |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ14 Oxfordshire CC |
| Local authority | Oxford |
| Electoral ward | Osney & St Thomas |
| Westminster constituency | Oxford West and Abingdon |
| Delivery location | TLJ14 Oxfordshire CC |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72200000 - Software programming and consultancy services

## Release History

- 16 May 2022 at 14:47 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/012665-2022

## Notice URLs

- http://www.oxfordshire.gov.uk
- https://procontract.due-north.com/Advert/Index?advertId=29e67494-12d5-ec11-8114-005056b64545

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033817. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-033817.json.