---
title: "EDRMS and Document Scanning Software Support and Maintenance"
ocid: "ocds-h6vhtk-033b52"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033b52"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-033b52.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-033b52.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS ENTERPRISE"
published: "2022-05-19"
---

# EDRMS and Document Scanning Software Support and Maintenance

Buyer: HIGHLANDS AND ISLANDS ENTERPRISE  
Current stage: Award  
OCID: ocds-h6vhtk-033b52

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033b52)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-033b52.json)

## Summary

Highlands and Islands Enterprise is seeking suppliers for the contract titled "EDRMS and Document Scanning Software Support and Maintenance," which falls under the goods category and involves the provision of a 24-month renewal for licences, support, and maintenance of electronic document and records management software. The procurement process is currently in the award stage, having been officially signed on 28 March 2022, with an overall contract value of £221,940.60. This public procurement activity is based in Inverness, UK, and serves to ensure continuity of service while future data management requirements are assessed.

This tender presents an opportunity for businesses specialising in document management systems and software support services. Companies with experience in providing software maintenance, documentation, and records management solutions could successfully compete for this contract. The limited procurement method used indicates that Highlands and Islands Enterprise is focused on ensuring expertise and continuity from the incumbent provider, making it critical for interested suppliers to demonstrate relevant capabilities and possibly unique technological advantages.

## Notice

The contract relates to a 24-month renewal for licences, support and maintenance of the Electronic Document and Records Management System (EDRMS) and document scanning software.

### Lot Information

Lot 1

HIE has commenced a project to consider future data and records management requirements, existing digital infrastructure and capacity. In order to enable the project to complete, and allow time for any procurement and implementation of new requirements, HIE require to renew their existing system's licence, support and maintenance arrangements.

### Procurement Information

We require access to the system software licensing, support and maintenance from the current system provider, while we complete a project to consider future requirements, and action any resulting procurement and/or implementation.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/013485-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 May 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 27 Mar 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £221,940 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS ENTERPRISE |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 5NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness South |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | OBJECTIVE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48311100 - Document management system

## Release History

- 19 May 2022 at 13:19 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/013485-2022

## Notice URLs

- http://www.hie.co.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000693864
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313
- https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033b52. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-033b52.json.