--- title: "E-Consent Software" ocid: "ocds-h6vhtk-033df8" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033df8" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-033df8.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-033df8.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST" published: "2022-05-24" --- # E-Consent Software Buyer: UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST Current stage: Planning OCID: ocds-h6vhtk-033df8 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033df8) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-033df8.json) ## Summary The University Hospitals Birmingham NHS Foundation Trust is initiating a planned procurement process for an E-Consent software solution, aimed at enhancing electronic data management within its healthcare framework. The procurement is classified under the goods category, specifically focusing on electronic data management (CPV code: 48613000). Interested suppliers are requested to engage through a market engagement questionnaire available on the Bravo Portal, with a deadline for submission set for 13:00 on 16th June 2022. The relevant locations for this initiative are Birmingham, UK, encompassing various facilities including the Queen Elizabeth Hospital and Heartlands Hospital. This tender presents significant opportunities for software development firms, particularly those specialising in document management, electronic publishing, and database management systems. Businesses capable of providing innovative technological solutions that replace traditional paper-based consent processes could greatly benefit from this contract opportunity. Furthermore, suppliers offering web-based systems with capabilities for digital signatures, data protection, and analytics will be well-positioned to compete for the intended software solution as the NHS Trust aims to enhance operational efficiency while improving patient outcomes. ## Notice The University Hospitals Birmingham NHS Foundation Trust are seeking to engage with suppliers interested in its upcoming requirement for a E-Consent Platform. University Hospitals Birmingham NHS Foundation Trust ("UHB") is one of the UK's largest NHS Trusts that runs the Queen Elizabeth Hospital Birmingham, Birmingham Chest Clinic, Heartlands Hospital, Good Hope Hospital, Solihull Hospital and various community services across the region, and is one of the highest performing Health organisations in Europe with a proven international reputation for its quality of care, information technology, clinical education and training and research. Suppliers who are able to offer solutions relevant to this requirement are invited to express an interest and respond to a market engagement questionnaire. Further details on how to do this are contained within the additional information section of this notice. ### Lot Information Lot 1 The Trust is looking to source a solution from suppliers which replaces the current paper-based ways of working with technological solutions for taking consent from patients prior to examination or treatment electronically. This will aim to reduce pressure on Clinicians; improve operational performance; improve patient outcomes and improve ways of working for staff. Furthermore, in October 2022, UHB will be opening the Ambulatory Care and Diagnostics Centre at Birmingham Heartlands Hospital. As this will be a paperless environment, the taking of consent will need to move away from paper forms. Clinicians at University Hospitals Birmingham NHS Foundation Trust (UHB) currently use a paper-based form for taking consent from patients prior to examination or treatment. The form is then placed in paper notes where they are still in use, or uploaded to the electronic paper record (EPR) where this is available. In 2018, before the Covid-19 pandemic in 2018, there were over 100,000 procedures undertaken at UHB hospitals which required consent to be taken. Although this figure has dropped during the Covid-19 pandemic, it is anticipated that this figure will increase again, particularly as UHB addresses the current backlog of patients awaiting procedures. Requirements The use of an electronic method of taking and recording consent presents opportunities to maximise technology to drive additional benefits to the recording of consent. Therefore UHB would expect any software solution to provide the following as a minimum: * Web-based access * Ability to integrate with current EPR * Ability to integrate with patient information leaflet system * Enable capture of digital signatures from multiple device types * Meets relevant data protection requirements * Provides editable consent forms in line with legal obligations * Allows back-end data analytics * Provides audit ability via date and time-stamps, and possibly telemetry UHB would also expect the software to enable the following key benefits: * Improved audit ability * Aligned process across the organisation * Reduce time spent managing paper forms * Enable increased uptake of video and telephone clinics As well as the above requirements, The Trust is seeking an overview on the management and support that can be provided on an on-going basis from interested suppliers. The Supplier should also mention potential routes to market, particularly where the offerings would be available via existing public sector framework agreements. This exercise is intended to provide potential bidders with the opportunity to review the Authority's Briefing Document and to provide information regarding the services they can offer that could meet these outline requirements. This builds on the Authority's commitment to engage with the market, by sharing information and seeking input from the market to enable us to develop the final specification and determine the appropriate route to market in a fair and transparent manner. Suppliers who are able to offer solutions relevant to this requirement are invited to express an interest and respond to a market engagement questionnaire. Further details on how to do this are contained within the additional information section of this notice. Additional information: Suppliers wishing to participate in this market engagement exercise and express an interest in this requirement should respond to the questionnaire via the online form on the Bravo Portal by 13:00 on 16th June 2022 Bravo ref: pqq__28691 - E-Consent Software - Market Engagement Direct link to response form: https://nhs.bravosolution.co.uk/go/848968350180F52DCF75 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/014163-2022 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 24 May 2022 | | Submission deadline | Not specified | | Future notice date | 31 Aug 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B15 2WB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Edgbaston | | Westminster constituency | Birmingham Edgbaston | | Delivery location | TLG31 Birmingham | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48311000 - Document management software package - 48312000 - Electronic publishing software package - 48611000 - Database software package - 48612000 - Database-management system - 48613000 - Electronic data management (EDM) - 48783000 - Content management software package ## Release History - 24 May 2022 at 08:35 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/014163-2022 ## Notice URLs - https://nhs.bravosolution.co.uk/go/848968350180F52DCF75 - https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html - https://www.uhb.nhs.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033df8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-033df8.json.