--- title: "Garage Management" ocid: "ocds-h6vhtk-033fd4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033fd4" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-033fd4.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-033fd4.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "SWAYTHLING HOUSING SOCIETY LIMITED T/A ABRI" published: "2022-05-25" --- # Garage Management Buyer: SWAYTHLING HOUSING SOCIETY LIMITED T/A ABRI Current stage: Planning OCID: ocds-h6vhtk-033fd4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033fd4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-033fd4.json) ## Summary The Swaythling Housing Society Limited, trading as Abri, is currently planning a tender for "Garage Management" services, primarily focusing on property management of real estate for their 4,380 garages located across the South of England. This tender falls under the category of property management services (CPV code: 70330000) and is at the planning stage of the procurement process, with a future notice date set for 25th May 2022. The successful supplier will be expected to handle various responsibilities, including tenant management, rent collection, repairs, and adherence to customer service standards. This tender presents significant opportunities for businesses specialising in property management and maintenance services, particularly those that have experience in managing large estates or residential properties. Companies that can demonstrate a strong customer service ethos, operational efficiency, and the ability to implement continuous improvement strategies will be well-placed to compete. The requirement for 24-hour emergency services and the management of various maintenance tasks such as repairs and tenant liaising further enhances the appeal for contractors skilled in comprehensive property management solutions. ## Notice Abri require a complete management and maintenance service for its estate of 4380 garages located across the South of England. The supplier is required to be the sole point of contact with a dedicated direct phone line and email for Abri tenants. The supplier will be responsible for rent collection, new lets, voids, evictions, repairs (operational and strategic), continuous improvement and adherence to high standards of customer service performance levels. ### Lot Information Lot 1 Abri require a complete management and maintenance service for its estate of 4380 garages located across the South of England. The supplier is required to be the sole point of contact with a dedicated direct phone line and email for Abri tenants. The supplier will be responsible for rent collection, new lets, voids, evictions, repairs (operational and strategic), continuous improvement and adherence to high standards of customer service performance levels including:* Undertaking all advertising, marketing, sourcing and securing tenants including the management of waiting lists to maximise occupancy levels and income returns.* Seeking prior approval from Abri to agree rent levels following site by site and annual rent reviews.* The extension and/or implementation of differential rental pricing on a site by site basis.* Managing the provision of rent collection and holding deposits in line with best accounting practice* Managing all aspects of arrears, voids and evictions to minimise rent loss.* Undertaking all activities pursuant to tenant liaison to provide an efficient and effective service.* Dealing with all complaints and terminations within the provision of existing garage tenancy agreements* Submitting revenue accounts on a monthly basis using an open book reporting mechanism to facilitate reconciliation payments through an escrow account, following best practice and accounting procedures.* Producing quarterly tailored KPIs and performance reports.* Informing Abri of any health and safety risks arising from the safe management of the garages.* Providing a repair and capital expenditure options to Abri for appraisal for each garage site which will include design and cost proposals.* Carrying out a review of garage sites with potential for re-development with recommendations for obtaining planning permission for alternative use.Day to day maintenance and minor works provision including: * Door Lock replacement* Drop bolts & Padlock* Door Defender & Padlock* Padlock replacement* Cable replacement* Spring replacement* Wheel replacement* Minor wall crack repairs* Minor roof leaks - flashing bands or sealant around screws* Flood prevention - weather strips* Gutter clearance* Gutter, end cap and gutter clip replacement* Downpipe replacement* Drain & Gulley clearance* Weed/foliage clearance on all forecourts* Removal of overhanging foliage blocking access to garage* Active management of abandoned vehicles, fly tipping and unauthorised parking.* 24 hour emergency service * Solar lighting solutions* Self closing gates to prevent fly tipping and illegal use.If your organisation is capable of delivering the requirements set out and would be potentially interested in tendering for this contract please email me. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/014638-2022 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 25 May 2022 | | Submission deadline | Not specified | | Future notice date | 24 May 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SWAYTHLING HOUSING SOCIETY LIMITED T/A ABRI | | Locality | EASTLEIGH, HAMPSHIRE | | Post town | Southampton | | Postcode | SO50 6AD | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ35 South Hampshire | | Local authority | Eastleigh | | Electoral ward | Eastleigh North | | Westminster constituency | Eastleigh | | Delivery location | TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 70 - Real estate services ### Codes - 70330000 - Property management services of real estate on a fee or contract basis ## Release History - 25 May 2022 at 12:46 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/014638-2022 ## Notice URLs - http://www.abri.co.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-033fd4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-033fd4.json.