---
title: "Provision of a Digital Evidence Management System"
ocid: "ocds-h6vhtk-034122"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034122"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-034122.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-034122.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CHESHIRE CONSTABULARY ON BEHALF OF THE POLICE AND CRIME COMMISSIONER FOR CHESHIRE"
published: "2022-10-11"
---

# Provision of a Digital Evidence Management System

Buyer: CHESHIRE CONSTABULARY ON BEHALF OF THE POLICE AND CRIME COMMISSIONER FOR CHESHIRE  
Current stage: Award  
OCID: ocds-h6vhtk-034122

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## Summary

The Police and Crime Commissioner for Cheshire, in collaboration with the Chief Constable of Cheshire, has completed the provision of a Digital Evidence Management System procurement process. The project aimed to implement a reliable system to support investigations and prosecutions, with capabilities for ingesting and processing digital media. The Cheshire Constabulary announced the contract award on 11th October 2022. The procurement process was for goods in the software package and information systems category.

This tender for the Digital Evidence Management System presents opportunities for businesses specialising in industry-specific software, compliance software, and database systems. Companies offering IT services, consulting, software development, and support may find this tender appealing. The procurement process was conducted through an open procedure, and the awarded contract, valued at £1,554,728, was signed on 29th September 2022. Businesses with expertise in digital evidence management solutions and database systems are well-suited to compete in this tender.

## Notice

***THIS IS A CONTRACT AWARD NOTICE*** The Police and Crime Commissioner for Cheshire (the "PCC") and the Chief Constable of Cheshire (CC) are working on a project to implement a reliable and robust Digital Evidence Management System (DEMS) to support the investigative process and best evidence to support prosecutions. The DEMS should be capable of ingesting, processing, and delivering playable digital media from multiple sources. It is important that PCC and CC are able to gather, review and action media quickly. The agreed service levels should be consistently maintained. The new system should have a proven and established ability to integrate with third party policing systems and meet the Design Principles Digital Evidence Sharing Blueprint. The DEMs will provide a direct digital secure interface with the Crown Prosecution Service (CPS) and other key recognised criminal justice practitioners for digital evidence sharing.

### Lot Information

Lot 1

***THIS IS A CONTRACT AWARD NOTICE*** The Police and Crime Commissioner for Cheshire (the "PCC") and the Chief Constable of Cheshire (CC) are working on a project to implement a reliable and robust Digital Evidence Management System (DEMS) to support the investigative process and best evidence to support prosecutions. The new DEMS will provide capabilities and functionality currently unavailable to officers and investigators and represents an opportunity to modernise its end to end criminal justice process (from point of initial investigation through to positive justice outcome) and in doing so provide a range of business benefits. The DEMS should be capable of ingesting, processing and delivering playable digital media from multiple sources. The system should allow for simultaneous working with multiple users logging in, searching, accessing, media playback, editing and exporting of evidence in a highly reliable, auditable and timely manner. This functionality is required if the media has been grouped under one case with multiple users being able to access the case and work with the media simultaneously. It is important that PCC and CC are able to gather, review and action media quickly. The agreed service levels should be consistently maintained. The new system should have a proven and established ability to integrate with third party policing systems e.g. Records Management System, Command and Control, Digital Video Interview Recording and meet the Design Principles Digital Evidence Sharing Blueprint. The DEMs will provide a direct digital secure interface with the Crown Prosecution Service (CPS) and other key recognised criminal justice practitioners for digital evidence sharing, significantly reducing the volume of manual activities and discs produced. This will lead to a reduction of risk to the Force (data breaches) and efficiency savings (reduced time spent burning and transporting discs).

Renewal: Following the initial 5 year term the contract can be extended for two periods of three years and 2 years respectively.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/028619-2022 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Oct 2022 |
| Submission deadline | 1 Jul 2022 |
| Future notice date | Not specified |
| Award date | 28 Sep 2022 |
| Contract period | 6 Sep 2022 - 6 Sep 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,000,000 |
| Lots value | £3,000,000 |
| Awards value | Not specified |
| Contracts value | £1,554,728 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CHESHIRE CONSTABULARY ON BEHALF OF THE POLICE AND CRIME COMMISSIONER FOR CHESHIRE |
| Locality | WINSFORD, CHESHIRE |
| Post town | Crewe |
| Postcode | CW7 2UA |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD6 Cheshire |
| ITL 3 | TLD63 Cheshire West and Chester |
| Local authority | Cheshire West and Chester |
| Electoral ward | Winsford Over & Verdin |
| Westminster constituency | Mid Cheshire |
| Delivery location | TLD6 Cheshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | NICE SYTEMS LTD MAIN ACCOUNT |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48170000 - Compliance software package
- 48600000 - Database and operating software package
- 48610000 - Database systems
- 48611000 - Database software package
- 48612000 - Database-management system
- 48613000 - Electronic data management (EDM)
- 48614000 - Data-acquisition system
- 48900000 - Miscellaneous software package and computer systems
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 11 Oct 2022 at 16:52 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/028619-2022
- 27 May 2022 at 15:42 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/014972-2022

## Notice URLs

- http://www.cheshire.police.uk
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=46598&B=BLUELIGHT
- https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/33132

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034122. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-034122.json.