---
title: "Court Reporting & Transcription (CRT) Services"
ocid: "ocds-h6vhtk-034277"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034277"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-034277.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-034277.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "MINISTRY OF JUSTICE"
published: "2022-06-01"
---

# Court Reporting & Transcription (CRT) Services

Buyer: MINISTRY OF JUSTICE  
Current stage: Planning  
OCID: ocds-h6vhtk-034277

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## Summary

The Ministry of Justice is initiating a planned tender for Court Reporting and Transcription Services (CRT) lasting an anticipated four years. This process is aimed at procuring essential services required for recording and transcribing court proceedings in England and Wales, particularly for HM Courts and Tribunals Service (HMCTS). The procurement is classified under law-courts-related administrative services (CPV code: 75231100) and involves various transcription methods, including off-site, attendance-based, and real-time transcription services. Key dates to note include a future notice expected on 8th July 2022.

This tender presents significant opportunities for businesses in the transcription and legal services sectors. Companies specialising in audio transcription, court reporting, and legal technology, particularly those with experience in providing high-volume text output from court recordings, would be well-suited to compete. The contract value is set at £21,475,000, indicating a robust market opportunity for suppliers capable of meeting the Ministry of Justice's requirements. With a framework for multiple suppliers, successful bidders could establish long-term partnerships with the Ministry, enhancing their service capabilities within the judicial system.

## Notice

The Ministry of Justice (hereafter the Authority) intends to run a competition for the procurement of Court Reporting and Transcription Services (CRT) on behalf of HM Courts & Tribunals Service (HMCTS). The Authority is legally required to record Court proceedings across England and Wales and where requested, produce official transcripts from these hearings. The transcripts are used as evidence in appeals, legal publishing for public interest and form part of case law. It is the intention that the following transcription services will be procured under a framework agreement: 1. Off-site Transcription Services (OTS) which involves the Court recordings being sent to the relevant supplier where they produce the transcription services based on the contracted service level timeframe. 2. Attendance-based Transcription Services (ATS) comprises stenographers or loggers attending the Court proceeding and then later producing the transcript to the contracted timescales. 3. Real-time Transcription Services (RTS) involves temporarily supplying equipment and production of near-instantaneous transcriptions of proceedings on site.

### Lot Information

Off-site Transcription Services (OTS)

OTS involves the production of high volumes of low-value transcripts away from the court, hearing centre or venue, using a recording provided by the court. The supplier is responsible for producing the transcripts in line with HMCTS' rules, including the application of reporting restrictions (anonymisation) and the collection of relevant approvals and permissions. Services are provided based on agreed service bandings and capped units referred to as folios (72 words). OTS is split into three distinct areas, Crown Court transcription, HMCTS Approved Transcription Panel (ATP) and Ministry of Defence (MoD): a. Crown Courts contracts under OTS are contracted via Regional lots. Audio is recorded using a dedicated Digital Audio Recording, Transfer and Storage system (DARTS) and stored on the DARTS online portal for supplier access. Requestors are limited to one specific supplier based on the location of the hearing. b. ATP covers Civil & Family Courts and Tribunals. The ATP works on a panel basis where requestors can choose from any of the four suppliers. Audio is recorded using various Digital Audio Recording (DAR) formats after which audio is either downloaded onto physical media and posted to the relevant supplier or uploaded onto the relevant supplier's portal. c. MoD covers Military Courts. Audio will be recorded and the transcript requests will be issued directly from MoD personnel.

Attendance-based transcription services (ATS) Crime and Real-time transcription services (RTS)

ATS Crime - Services comprise of stenographers (skilled professionals utilising stenotype machines) attending hearings to make a record of proceedings to supplement court recording in order to produce a transcript within the stipulated timescales. These services are primarily required in the Court of Appeal Crime Division located within the Royal Courts of Justice (RCJ). RTS: The provision of near instantaneous transcription services which usually involves a stenographer attending the court proceeding and inputs a real-time record of the hearing. Editors, either based remotely or on site, will assist in the production of a 'stream', which would appear on screens in the courtroom, laptops and media feeds. RTS also includes the supplier providing the specialised equipment required for the necessary timescales.

Attendance-based Transcription Services (ATS) - Civil, Family and Tribunals

1. Services comprise of loggers attending hearings to make a note of proceedings to supplement court recording in order to produce a transcript within the stipulated timescales. These services are primarily required in the Civil Appeals Court and Administrative Courts located within the RCJ and The Rolls Building. 2. The Lot also include the provision of limited on-site transcription, in the form of a "sensitive case service", where supplier personnel with appropriate level of security clearance attend the secure hub located at either the Field House (Central London) or the RCJ to produce a transcript on site. 3. In addition to Civil jurisdictions, the ATS service also includes specialist jurisdictions such as the Special Immigration Appeals Commission (SIAC), the Proscribed Organisations Appeals Commission (POAC) and PAAC (Pathogens Access Appeals Commission).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/015313-2022 |
| Notice type | Planning Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Jun 2022 |
| Submission deadline | Not specified |
| Future notice date | 7 Jul 2022 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £21,475,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MINISTRY OF JUSTICE |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1H 9AJ |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 75 - Administration, defence and social security services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 75130000 - Supporting services for the government
- 75231000 - Judicial services
- 75231100 - Law-courts-related administrative services
- 79996100 - Records management

## Release History

- 1 Jun 2022 at 10:04 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/015313-2022

## Notice URLs

- https://ministryofjusticecommercial.bravosolution.co.uk
- https://www.justice.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034277. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-034277.json.