--- title: "Letting, Management, Maintenance & Factoring for properties within Edinburgh" ocid: "ocds-h6vhtk-034343" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034343" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-034343.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-034343.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "THE CITY OF EDINBURGH COUNCIL" published: "2022-06-06" --- # Letting, Management, Maintenance & Factoring for properties within Edinburgh Buyer: THE CITY OF EDINBURGH COUNCIL Current stage: Planning OCID: ocds-h6vhtk-034343 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034343) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-034343.json) ## Summary The City of Edinburgh Council is commencing the planning phase for a procurement process titled "Letting, Management, Maintenance & Factoring for properties within Edinburgh." This tender falls under the property management services category and is focused on services pertaining to Edinburgh Living's mid-market rent homes. Key dates include a deadline for submitting market research questionnaires by 27th June 2022, with a future notice expected on 1st September 2022. The main location for this procurement is Edinburgh, UK, which is expected to enhance the existing housing services the Council provides. This tender presents significant opportunities for businesses involved in property management, maintenance, and factoring services to engage with the City of Edinburgh Council. Companies specialising in residential property services, landscaping, and general facilities management would be particularly well-suited to participate. As the Council aims to refine its procurement strategy and open dialogue with potential bidders, businesses that demonstrate innovative solutions and effective service delivery can position themselves favourably to secure contracts within this growing sector. ## Notice The City of Edinburgh Council is responsible for one of Scotland's largest housebuilding programmes, with a current target of directly delivering 10,000 homes. Social rented homes are owned and managed by the Council as the landlord. Mid-market rent homes are also being delivered through the programme with 370 currently under management and an expected pipeline of over 100 new homes to add to the portfolio each year. These homes are owned by the Council's subsidiary Edinburgh Living. During this period of growth, the Council is reviewing the letting, management and maintenance requirements for Edinburgh Living's mid-market rent homes as well as the factoring services that may be required across the mixed tenure estates being delivered through the programme. Factoring services are currently delivered to around 1,500 homes, a mix of social rent, mid-market rent and privately owned. The Council is therefore publishing this Prior Information Notice to notify the market of our upcoming opportunity and to give the market an opportunity to participate in finalising the Council's procurement strategy and help shape the procurement process. Potential bidders are invited to download the market research questionnaire and complete no later than Monday 27th June 2022. Those who submit a questionnaire may be invited to a dialogue session with the Project team to expand on their responses. ### Lot Information Letting, Management & Maintenance Services This Prior Information Notice provides an opportunity to engage with the Council on ideas, solutions, and proposals by completing the attached questionnaire. A full scope of services will be published as part of the procurement process. However, to assist with feedback a summary of the requirement is set out below. It is the Council's expectation at the time of publishing this PIN, that the procurement will comprise of two lots: Lot 1 - Edinburgh Living Services - Lettings, Management and Maintenance The management services will cover all letting services including marketing and allocating homes to tenants, arranging tenancy agreements, rent collection and arrears management, dealing with deposits, and managing the day-to-day running including the handling of complaints or queries for Edinburgh Living Services property portfolio. The maintenance services are required to ensure that the homes are in a suitable condition prior to letting, during vacant management and during occupation by a tenant. The services include emergency, urgent, routine repairs, and any planned maintenance, such as annual gas safety checks and any other checks required by legislation. In addition, the planned maintenance will cover servicing of appliances as required. Lot 2 - Council and Edinburgh Living Services - Factoring Many of the Council's existing and future developments are mixed tenure. This tenure mix could consist of social rent, mid-market rent and also homes for private sale. In order to ensure that developments are maintained from the outset and the tenure blind approach which has been taken at design and development stage is sustained, the Council has appointed Factors across a number of new-build sites. Factoring services will be required by both the Council, Edinburgh Living and any private owners ("user groups") on these and future mixed-tenure sites. Factors will be expected to provide a menu of services which can be accessed as relevant to each site, user group and any Deed of Conditions in place. These will include, but not be limited to landscape maintenance, bike and bin store cleaning and maintenance, plant room cleaning, gutter cleaning and other block management services as usually provided by a Factor. It is the Council's intention to procure a framework of Factors to service these sites. Additional information: If you would like any further information, please contact Kelly Faulds, Category Delivery Lead by email on kelly.faulds@edinburgh.gov.uk Factoring Services Please see description above. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/015517-2022 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Jun 2022 | | Submission deadline | Not specified | | Future notice date | 31 Aug 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE CITY OF EDINBURGH COUNCIL | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH8 8BG | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 45 - Construction work - 70 - Real estate services - 71 - Architectural, construction, engineering and inspection services ### Codes - 45112712 - Landscaping work for gardens - 70210000 - Residential property renting or leasing services - 70330000 - Property management services of real estate on a fee or contract basis - 70331000 - Residential property services - 71421000 - Landscape gardening services ## Release History - 6 Jun 2022 at 13:53 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/015517-2022 ## Notice URLs - http://www.edinburgh.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000695874 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=695874 - https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-034343. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-034343.json.