---
title: "Staff Rostering System"
ocid: "ocds-h6vhtk-0347f2"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0347f2"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0347f2.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0347f2.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SCOTRAIL TRAINS LIMITED"
published: "2024-01-08"
---

# Staff Rostering System

Buyer: SCOTRAIL TRAINS LIMITED  
Current stage: Award  
OCID: ocds-h6vhtk-0347f2

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0347f2.json)

## Summary

The procurement process for the "Staff Rostering System" by ScotRail Trains Limited involves the implementation of a comprehensive system to manage staff rosters efficiently, supporting various business areas within the railway services industry. The procurement is in the award stage, with Kronos Systems Ltd being the active supplier. The contract was signed on 13th November 2023.

This tender presents a growth opportunity for businesses specializing in software package and information systems. The procurement method is selective, following a negotiated procedure with prior competition. With a focus on delivering real-time data and enhancing business intelligence, this opportunity is well-suited for companies experienced in providing scheduling and productivity software solutions. The tender, with its industry-specific requirements, offers a chance for suitable businesses to contribute to the digital transformation program of ScotRail Trains Limited.

## Notice

Implementation of a fully hosted and supported service to enable the efficient and effective management and production of rosters for all business areas, supporting day to day business operations. ScotRail currently has 5100 members of staff, approximately 4500 are rostered. Rosters require to be produced for various grades of staff including traincrew (drivers, conductors, ticket examiners), station staff and engineering staff. The management of staff rosters is handled at multiple sites across the ScotRail network. ScotRail requires a single system to support the recording of daily hours worked / lost for both rostered and non-rostered staff, allowing a real time overview of business performance and a consistent process for the company-wide management of employee time and attendance. Delivery of an intuitive solution that will support the digital transformation program, allowing process digitisation and automation to improve efficiency, enhance information security and reduce the time spent carrying out administrative tasks. Comprehensive reporting capability to allow the production of real-time data; improved business intelligence will support the delivery of business KPI's, accurate trend analysis, and help in identifying and mitigating risk.

### Lot Information

Lot 1

Implementation of a fully hosted and supported service to enable the efficient and effective management and production of rosters for all business areas, supporting day to day business operations. ScotRail currently has 5100 members of staff, approximately 4500 are rostered. Rosters require to be produced for various grades of staff including traincrew (drivers, conductors, ticket examiners), station staff and engineering staff. The management of staff rosters is handled at multiple sites across the ScotRail network. ScotRail requires a single system to support the recording of daily hours worked / lost for both rostered and non-rostered staff, allowing a real time overview of business performance and a consistent process for the company-wide management of employee time and attendance. Delivery of an intuitive solution that will support the digital transformation program, allowing process digitisation and automation to improve efficiency, enhance information security and reduce the time spent carrying out administrative tasks. Comprehensive reporting capability to allow the production of real-time data; improved business intelligence will support the delivery of business KPI's, accurate trend analysis, and help in identifying and mitigating risk Additional information: This is an award notice for an already completed procurement

Renewal: Initial term proposed to 31st March 2027 with potential for extensions up to 31st March 2032 - to be finalised through ITN stage

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/000465-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Negotiated procedure with prior call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Jan 2024 |
| Submission deadline | 20 Jul 2022 |
| Future notice date | Not specified |
| Award date | 13 Nov 2023 |
| Contract period | Not specified |
| Recurrence | Proposed initial term is to 31st March 2027 with potential options to extend to 31st March 2032 - this contract may be re-tendered beyond these dates |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTRAIL TRAINS LIMITED |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G2 6HQ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Anderston/City/Yorkhill |
| Westminster constituency | Glasgow North |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KRONOS SYSTEMS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48330000 - Scheduling and productivity software package
- 48450000 - Time accounting or human resources software package

## Release History

- 8 Jan 2024 at 10:48 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/000465-2024
- 17 Jun 2022 at 14:32 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/016717-2022

## Notice URLs

- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000754551
- https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30589
- https://www.scotrail.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0347f2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0347f2.json.